Court Reporter Service

The Department of Veterans Affairs W.J.B. Dorn VA Medical Center in Columbia, South Carolina is seeking court reporter services to support administrative investigations, disciplinary appeals boards, Equal Employment Opportunity hearings, Merit Systems Protection Board hearings, and other meetings requiring legal documentation. Court reporters must be certified by the National Court Reporters Association as Registered Professional Reporters (RPR) with at least one year of experience, and must be capable of producing accurate, timely, and professionally bound transcripts while maintaining strict confidentiality and security compliance with VA regulations. The services will be required intermittently, potentially with short notice, and contractors must be prepared to respond quickly to scheduling demands. The contract includes a base year period from October 1, 2025 to September 30, 2026, with four additional one-year option periods extending through September 30, 2030. Responses are due on September 18, 2025 at 2:00 PM Eastern Time, with Janet Smith serving as the contract specialist for this solicitation.

This procurement is designated as a total set-aside for Certified Service-Disabled Veteran-Owned Small Businesses under NAICS code 561492. The estimated contract value is $19 million over the potential five-year performance period, with estimated annual requirements including 10 administrative investigations, 45 EEO hearings, and 10 MSPB hearings. Services will be performed primarily at the W.J.B. Dorn VA Medical Center and across six Community Based Outpatient Clinics throughout South Carolina, with the main performance location at 6439 Garners Ferry Road, Columbia, SC 29209. The pricing structure accommodates different transcript delivery timelines and includes provisions for appearance and cancellation fees. The contract uses Product Service Code R606 for court reporting support services.