Council of University Transportation Centers (CUTC) Awards Ceremony Planning and Coordination Services
Closed Special Notice Posted
- Solicitation number
- 6913G625Q300010
- Agency
-
Immediate Office of the Secretary of Transportation
Department of Transportation
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 541611 Administrative Management and General Management Consulting Services
- Place of performance
- United States
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Department of Transportation's John A. Volpe National Transportation Systems Center issued a Special Notice for a sole source task order to Meetings Northwest, Inc. The notice pertains to event planning and coordination services for the Annual UTC Outstanding Student of the Year (SOY) Awards Ceremony, which will be held on January 4, 2025, at the Grand Hyatt Washington, DC. The procurement is being conducted in accordance with FAR 13.106-1(b)(1)(i) and is specifically targeted at Meetings Northwest, Inc., who is considered the only company capable of providing the required niche planning services. The event is associated with the Council of University Transportation Centers (CUTC) Awards Banquet and is administered by the Office of the Assistant Secretary for Research and Technology (OST-R). The Volpe Center has been continuously involved with the UTC Program since its inception in 1987.
The primary objective of this Special Notice is to secure comprehensive event planning services for the 34th Annual UTC Outstanding Student of the Year Awards Ceremony. Key deliverables include securing venue facilities, arranging audio-visual equipment, coordinating professional photography, and managing pre-event planning meetings for up to 120 participants. Critical deadlines include submitting venue and equipment information by December 27, 2024, updating the ceremony slide show by January 3, 2024, and posting event photography on the CUTC website by March 5, 2025. The period of performance extends from award through March 5, 2025. While this is a sole source procurement specifically targeting Meetings Northwest, Inc., the event itself supports the broader University Transportation Centers Program, which includes 90 university-based transportation centers funded through OST-R. The event will recognize outstanding students from these centers and is categorized under the NAICS code 541611 for Administrative Management and General Management Consulting Services.
Notice text
The U.S. Department of Transportation, John A. Volpe National Transportation Systems Center (DOT/Volpe Center) Cambridge, MA, intends to issue a sole source task order to Meetings Northwest, Inc., in accordance with FAR 13.106-1(b)(1)(i). The purpose of this requirement is to provide event planning and coordination services for the Annual UTC Outstanding Student of the Year (SOY) Awards Ceremony held in conjunction with the Annual Council of University Transportation Centers (CUTC) Awards Banquet. This event will take place on Saturday, January 4, 2025, at the Grand Hyatt Washington, DC. Hotel. Meetings Northwest Inc. is the only company able to provide the niche planning services required for this event.
The UTC Program is administered by the Office of the Assistant Secretary for Research and Technology (OST-R). The John A. Volpe National Transportation Systems Center (Volpe Center) has assisted OST-R with the UTC Program continuously since the program’s inception in 1987. In addition to coordinating the Outstanding Student of the Year Awards for the past 19 years, Volpe has authored major UTC publications and managed multiple competitive processes to award UTC grants under successive reauthorizations. The Volpe Center continues to be an integral part of the UTC Program.
Files
| File | Type | Posted |
|---|---|---|
| V3272275_SSJ - Redacted.pdf | ||
| V3272275_CUTC_SOW (1).pdf |
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