Cotton HVI Extended Warranty

The Department of Agriculture Animal and Plant Health Inspection Service seeks software updates and extended warranty maintenance for ten existing 2026 Cotton Classifying HVI units through a ten-year IDIQ contract, with quotations due May 19, 2026 at 5:00 PM ET and questions due May 15, 2026 at 3:00 PM ET. The procurement is a Total Small Business Set-Aside; only small business concerns may submit quotations, with a size standard of $12.5 million.

Place of performance is Memphis, Tennessee. The contract runs June 1, 2026 through June 30, 2036, structured as a base year plus eighteen six-month ordering periods. Extended warranty services include technical support via phone, video, text, or email; full replacement of broken or malfunctioning parts; and on-site repair when necessary. Maintenance is available Monday through Saturday, 8:00 AM to 5:00 PM local time, for eight hours per day including government holidays. The contractor must ship same-day replacement parts for orders received before 3:00 PM EST on business days during August through February, with next-day shipping for orders received after that time. All items must have clear traceability to the Original Equipment Manufacturer, Uster Technologies (Cage Code 1EBK6), and the contractor must provide a Certificate of Conformance per FAR clause 52.246-15. Software updates are estimated at 160 hours over the contract period. The NAICS code is 811310, Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance; the PSC is J066, Maint/Repair/Rebuild Of Equipment—Instruments And Laboratory Equipment. Evaluation criteria are technical approach, price fairness and reasonableness, and past performance rating (acceptable, neutral, or unacceptable). Award will be made to the highest technically rated offeror whose price is fair and reasonable and whose past performance is acceptable or neutral.