Copier Maintenance Services for the Nevada Army National Guard

Combined Synopsis/Solicitation

Nevada Army National Guard

Copier Maintenance Services

Reference RFQ# W9124X-23-Q-0042

Requesting Agency:     Nevada Army National Guard (NVARNG)

Purchasing Agency:    

NVARNG USPFO Purchasing and Contracting Office

2452 FAIRVIEW DR

CARSON CITY, NV 89701

This is a combined synopsis/solicitation for a commercial item prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a separate written solicitation will not be issued.

This solicitation is issued as a request for quotation (RFQ) in accordance with FAR Part 12 and 13. All responsible source(s) solicited may submit a quote that shall be considered. Interested parties may identify their interest and capability to respond to the requirement or submit a quote. This combined synopsis/solicitation incorporates the provisions and clauses that are in effect in the Federal Acquisition Regulation and applicable supplements on the date this solicitation was issued. In order to be considered for award, vendor must adhere to all quotation requirements detailed herein. Submit written quotes in accordance with all aspects of this Request for Quote (RFQ).

This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2023-04 effective 06/02/2023, and Defense Federal Acquisition Regulation Supplement (DFARS) effective 06/09/2023.

The NAICS code for this requirement is 811210 – Electronic and Precision Equipment Repair and Maintenance.  The Product Service Code (PSC) designation is J074 - Maint/repair/rebuild Of Equipment- Office Machines/text Processing Sys/visible Record Equipment.

Evaluation of the quote will be based on Lowest Price Technically Acceptable (LPTA); award will be made to the vendor whose response represents the Best Value to the government. **NOTE** Please see the FAR clause 52.212-2 – Evaluation – Commercial Products and Commercial Services for full evaluation information and included addendum.

This acquisition has a Defense Priorities and Allocations System (DPAS) rating of: None

Set-Aside: Unrestricted

Questions and requests for clarification in response to this solicitation shall be submitted via email to Greg Kothman at gregory.p.kothman.civ@army.milno later than the date and time below:

LAST DATE TO SUBMIT QUESTIONS/CLARIFICATIONS: Monday, August 14, 2023

Responses will be consolidated and posted as an amendment to this combined synopsis/solicitation.

Quotations in response to this solicitation shall be submitted via email to Greg Kothman at gregory.p.kothman.civ@army.milno later than the date and time below:

SOLICITATION CLOSING DATE: Monday, August 21, 2023

SOLICITATION CLOSING TIME: 11:59 PM PDT

Quotations received after solicitation close and/or incomplete quotations that do not contain all the stated solicitation submittal requirements will not be considered for award. Interested offeror quotations shall be valid for at least 15 days after the solicitation close date.

Description: The Nevada Army National Guard (NVANG) requires copier maintenance services for 76 machines throughout the state.  Please see the attached Performance Work Statement.

The following CLINS must be completed and submitted with the offer:

ITEM NO   SUPPLIES/SERVICES            

0001          Copier Maintenance and Repair Services

Base Year (Estimated Performance Period 01 September 2023 through 31 August 2024) for the Nevada Army National Guard in accordance with the Performance Work Statement (PWS).

Price per copy Black & White $____________

Price per copy Color $____________

Preferred Meter Reading Reporting and Invoicing Frequency - Specify Monthly, Quarterly or Other (­­­­­­­­­­­______________)

PURCHASE REQUEST NUMBER: 0011888122

PSC CD: J074

ITEM NO   SUPPLIES/SERVICES            

1001          Copier Maintenance and Repair Services

Option Year 1 (Estimated Performance Period 01 September 2024 through 31 August 2025) for the Nevada Army National Guard in accordance with the Performance Work Statement (PWS).

Price per copy Black & White $____________

Price per copy Color $____________

Preferred Meter Reading Reporting and Invoicing Frequency - Specify Monthly, Quarterly or Other (­­­­­­­­­­­______________)

PURCHASE REQUEST NUMBER: Not Known

PSC CD: J074

ITEM NO   SUPPLIES/SERVICES                       

2001          Copier Maintenance and Repair Services

Option Year 2 (Estimated Performance Period 01 September 2025 through 31 August 2026) for the Nevada Army National Guard in accordance with the Performance Work Statement (PWS).

Price per copy Black & White $____________

Price per copy Color $____________

Preferred Meter Reading Reporting and Invoicing Frequency - Specify Monthly, Quarterly or Other (­­­­­­­­­­­______________)

PURCHASE REQUEST NUMBER: Not Known

PSC CD: J074

ITEM NO   SUPPLIES/SERVICES                       

3001          Copier Maintenance and Repair Services

Option Year 3 (Estimated Performance Period 01 September 2026 through 31 August 2027) for the Nevada Army National Guard in accordance with the Performance Work Statement (PWS).

Price per copy Black & White $____________

Price per copy Color $____________

Preferred Meter Reading Reporting and Invoicing Frequency - Specify Monthly, Quarterly or Other (­­­­­­­­­­­______________)

PURCHASE REQUEST NUMBER: Not Known

PSC CD: J074

ITEM NO   SUPPLIES/SERVICES                       

4001          Copier Maintenance and Repair Services

Option Year 4 (Estimated Performance Period 01 September 2027 through 31 August 2028) for the Nevada Army National Guard in accordance with the Performance Work Statement (PWS).

Price per copy Black & White $____________

Price per copy Color $____________

Preferred Meter Reading Reporting and Invoicing Frequency - Specify Monthly, Quarterly or Other (­­­­­­­­­­­______________)

PURCHASE REQUEST NUMBER: Not Known

PSC CD: J074