Conversion of Building to Secure Working Area

The U.S. Army Corps of Engineers, Japan Engineer District is providing a PRE-SOLICITATION notice pursuant to FAR 5.204 for an upcoming solicitation. Please review all information in this notice and follow the submittal requirements detailed within if interested.

PROJECT INFORMATION

Project Title: Conversion of Building to Secure Area, Okinawa, Japan

Proposed Solicitation Number: W912HV24R0005

Appropriation Type.  FY2024 Operation & Maintenance, Marine Corps (OMMC)

Project Magnitude: Between $5,000,000 and $10,000,000 (FAR 36.204)

Product Service Code: Y1AZ – Construction of Other Administrative Facilities and Service Buildings

Project NAICS: 236220, Commercial and Institutional Building Construction was determined to be the most applicable to this requirement.

This industry comprises establishments primarily responsible for the construction (including new work, additions, alterations, maintenance, and repairs) of commercial and institutional buildings and related structures, such as stadiums, grain elevators, and indoor swimming facilities.  This industry includes establishments responsible for the on-site assembly of modular or prefabricated commercial and institutional buildings. Included in this industry are commercial and institutional building general contractors, commercial and institutional building for-sale builders, commercial and institutional building design-build firms, and commercial and institutional building project construction management firms. 

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Project Description:

This is a Design-Bid-Build project to repair and covert space within an existing building into a new Secure Area. The building was constructed by the Government of Japan (GOJ) in 1995 and has a total footprint of approximately 21,900 square feet. The new Secure Area will be comprised of one (1) office, one (1) conference room, and two (2) classrooms totaling approximately 2,600 square feet. The scope of work for this project includes, but is not limited to, removal of all existing interior finishes (ceilings, walls, and floors), electrical, mechanical, communications and networking systems, HVAC work, and exposure of all structural and partitioning framing for inspection and installation of new finishes and systems. The new secured space must be repaired and converted in accordance with Intelligence Community Directive (ICD) 705 “Sensitive Compartmented Information Facilities” and its “Technical Specifications for Construction and Management of Sensitive Compartmented Information Facilities.”

SOLICITATION INFORMATION:

1. Procurement Method:  The Government intends to issue a Request for Proposal (RFP) solicitation utilizing the Lowest Price Technically Acceptable Source Selection process outlined in FAR 15.101-2 and award a Firm-Fixed-Price construction contract because of the solicitation. 

2. This procurement will be issued in accordance with FAR 4.403 and DFARS PGI 204.403 and comply with DOD 5220-22-M - National Industrial Security Program Operating Manual (NISPOM), DOD 5220.22-R - Industrial Security Regulation, and ICD-705 and its “Technical Specifications for Construction and Management of Sensitive Compartmented Information Facilities.”

3. Offeror’s must have a valid U.S. Facility Clearance Level (FCL) of Secret to receive and respond to the upcoming solicitation.  This project includes contract plans, specifications, and drawings that are Controlled Unclassified Information (CUI) which can only be released to offerors who are U.S. Citizens.  The Government anticipates the solicitation being available in April 2024. A site visit is tentatively planned for 15 May 2024 on Okinawa, Japan. We are currently projecting proposals due in the end of July 2024.

4. If you have the proper FCL and are interested in this project, please submit the following to Jack.T.Letscher@usace.army.mil and Heather.C.Allen@usace.army.mil:

Your request must be received no later than 5:00 PM, 04 April 2024, Eastern Time.

     i. Company Name, Address, and Point of Contact

     ii. Commercial and Government Entity (CAGE) Code: The CAGE code will be used to validate your company’s DoD Secret Facility Clearance Level (FCL). 

     iii. Unique Entity Identifier (UEI) registered to do business with the federal government in SAM.gov

     iv. Completed and signed “Attachment A – Controlled Unclassified Information Non-Disclosure Agreement” for everyone that will have access to the CUI solicitation documents. 

     v. Completed and signed “Attachment B - Instruction for Handling and Dissemination of Controlled Unclassified Information” for every person that will have access to the CUI solicitation documents. 

     vi. Email address(es) that correspondence related to this project can be sent.  This email address shall only be accessible by U.S. Citizens who (1) have executed the Attachment A and B above and (2) need to view the CUI to propose or perform on the contract.   

5. No solicitation documents will be released until all information above has been received by the Government and FCL has been verified.  Your request shall be received no later than 5:00 PM, 04 April 2024, Eastern Time. If verified to have the proper Secret FCL, the Government will send solicitation documents once available via DOD Safe encrypted file exchange to the provided email address.   

6. All interested companies shall be actively registered in the System for Award Management (SAM) database to be eligible for award of Government contracts.  Information on registration and annual confirmation requirements may be found at http://www.sam.gov. 

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Additional Information:

Contracting Officer:

Jack T. Letscher

Tel: (Int. Japan) 81-98-970-4402

Email: Jack.T.Letscher@usace.army.mil

Contract Specialist:

H. Christine Allen

Tel: (Int. Japan) 81-98-970-9041

Heather.C.Allen@usace.army.mil

Contracting Office Addresses:

U.S. Army Corps of Engineers, Japan District

Okinawa Area Office

Unit 35132

APO, AP 96374-5132

USACE-Japan District - Okinawa Area Office

Contracting

Bldg. 364, Room 116 Camp Foster

Chatan-cho, Nakagami-gun

Okinawa, Japan 904-0100