Consular Audio System Preventive Maintenance Services
Closed Solicitation Posted
- Solicitation number
- 19KE5026Q0024
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 811310 Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
- Place of performance
- Nairobi Kenya
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State is seeking a contractor to provide preventive maintenance services for the Consular Audiovisual System at the U.S. Embassy in Nairobi, Kenya, including intercom, paging, and display systems. The contract will be awarded on a firm fixed-price basis with no escalation adjustment, payable in Kenya Shillings. Key qualifications include demonstrated experience servicing equipment from manufacturers such as Biamp, Crestron, Tesira, AMX, Crown, Clearone, and Extron, with field technicians requiring at least one year of experience or PSNI certifications. The contractor must provide quarterly routine maintenance inspections, on-demand service calls, live remote technical support, and all necessary tools and materials, while maintaining operations during standard business hours (Monday through Friday, 8:00 a.m. to 4:30 p.m.). Prospective offerors must submit completed Standard Form 1449 and SF 1442, pricing information, representations and certifications, proof of SAM registration, a Gantt chart, and a strategic maintenance plan with five years of relevant past performance references; the deadline for submitting questions was February 20, 2026, and proposals are due by March 11, 2026 at 10:00 a.m. via email to nairobigso-contracts@state.gov.
This solicitation does not utilize any set-aside designations and represents a one-year base period contract with four one-year renewal options. The contractor will be responsible for servicing the Consular Audiovisual System at the Head-End and Teller Windows locations at the U.S. Embassy Nairobi, with work to be performed exclusively in non-classified areas. The specific award value has not been disclosed in the solicitation notice. The government will provide the awarded contractor with as-built drawings, AV rack layouts, room functional briefs, login credentials for relevant systems, source code, and documented system issues prior to service commencement. All prospective bidders have been provided equivalent access to technical information and site documentation despite the cancellation of an in-person site visit scheduled for February 24, 2026.
Notice text
2 versions
Update #2 · Latest ·
This solicitation is amended to include answers to questions asked and attach shop drawings.
Original post.
The Embassy of the United States of America invites you to submit a proposal for Consular Audio System Preventive Maintenance at the U.S. Embassy Nairobi.
The purpose of this firm fixed price resultant contract is to provide preventive maintenance services for the Consular Audiovisual (AV) System (Intercom, Paging, & Displays) in accordance with Attachment A. These services shall result in all systems being serviced under this agreement being in good operational condition when activated.
Update #1 ·
The Embassy of the United States of America invites you to submit a proposal for Consular Audio System Preventive Maintenance at the U.S. Embassy Nairobi.
The purpose of this firm fixed price resultant contract is to provide preventive maintenance services for the Consular Audiovisual (AV) System (Intercom, Paging, & Displays) in accordance with Attachment A. These services shall result in all systems being serviced under this agreement being in good operational condition when activated.
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