Construct Replacement Outpatient Clinic at US Coast Guard Air Station Cape Cod

PRESOLICITATION NOTICE

THIS IS NOT A REQUEST FOR PROPOSAL. THIS IS A REQUEST FOR STANDARD FORM (SF) 330'S ARCHITECT-ENGINEER QUALIFICATION PACKAGES ONLY. ALL INFORMATION NEEDED TO SUBMIT SF 330 DOCUMENTS IS CONTAINED HEREIN. NO SOLICITATION PACKAGE, TECHNICAL INFORMATION, OR BIDDER/PLAN HOLDER LIST WILL BE ISSUED. THE GOVERNMENT WILL NOT PAY, NOR REIMBURSE ANY COSTS ASSOCIATED WITH RESPONDING TO THIS REQUEST. THE GOVERNMENT IS UNDER NO OBLIGATION TO AWARD A CONTRACT AS A RESULT OF THIS ANNOUNCEMENT.

1. GENERAL INFORMATION:

The Department of Veterans Affairs, Veterans Health Administration (VHA), Program Contracting Activity Central (PCAC) is seeking sources and intends to award a firm-fixed price design contract for Architect-Engineer (A-E) services for the development of complete construction documents, which includes drawings, specifications, reports and construction phase services for project number 650-318 Construct Replacement Outpatient Clinic at US Coast Guard Air Station Cape Cod project located west of the Connery Avenue gate, which serves as the main gate to Joint Base Cape Cod, Providence Veteran Affairs Medical Clinic (VAMC), Community Based Outpatient Clinic (CBOC), Bourne, Massachusetts.

The A-E Services contract that is anticipated will be procured in accordance with the Selection of Architects and Engineers Statute [formerly known as the Brooks Architect Engineer Act], Federal Acquisition Regulation (FAR) Part 36.6 Architect-Engineer Services and VA Acquisition Regulation (VAAR) 836.6. In accordance with FAR 36.209 Construction Contracts with Architect-Engineer Firms , no contract for the construction of a project shall be awarded to the firm that designed the project or its subsidiaries or affiliates, except with the approval of the head of the agency or authorized representative.

2. PROJECT INFORMATION

This project is a 100% Set-Aside for Service-Disabled Veteran-Owned Small Business Concerns (SDVOSB). The NAICS Code for this procurement is 541330 Engineering Services and the annual small business size standard is $15M. This project requires a full design team to complete this project. The anticipated award date for the A-E contract is on or before September 30, 2019.

The anticipated period of performance for completion of design is 375 calendar days after notice of award. The estimated cost of construction is $8,000.000.00

3. A-E SELECTION PROCESS:

Firms submitting SF-330 s in response to this announcement, not later than the closing date and time specified herein and in accordance with submission requirements, will be considered for initial selection evaluation. The selection process will be made using a two-phase process. Phase I consists of the initial evaluation of the SF-330 s and determination of the highest rated firms. At least three (3) of the highest rated firms in accordance with FAR procedures will then be short listed and invited to continue with Phase II of the process. All firms not short listed will be notified at this time. Phase II consists of Interview Presentations for the short listed firms and selection of the top ranked firm to receive the solicitation and conduct negotiations. The firms selected for Interview Presentations will be notified by email of selection and provided further instructions to include the evaluation criteria requirements. After the Interview Presentations conclude, the firms will be evaluated, and the top-ranked firm will be selected, sent the solicitation, and subsequent negotiations to follow. A site visit will be authorized for the highest rated firm during the negotiation process. Award selection will be made based on the results of the Interview Presentations and successful negotiation of rates for the project, and not the SF-330 qualifications from Phase I. If negotiations are not successful with the highest rated firm, they will continue with the next highest rated firm, and so on until award can be made.

4. SELECTION CRITERIA:

Phase I: The factors are listed in descending order of importance. The technical evaluation will consider how each factor is addressed and how it is formatted to coincide with the selection criteria.

1) Professional qualifications necessary for satisfactory performance of required service and working together as a team (in-house and/or consultants). (The firm and A-E on staff representing the project or signing drawings in each discipline must be licensed to practice in Connecticut. Provide Professional License numbers and/or proof of Licensure.)

2) Specialized experience and technical competence in the type of work required, including, experience working in an asbestos environment, experience in hazardous abatement of materials, experience in energy conservation, pollution prevention, waste reduction and the use of recovered materials. Include Government and private experience on project similar in size, scope and complexity and experience with project phasing to maintain hospital operations during construction.

3) Capacity to accomplish work in the required time. (Provide firms available capacity of key disciplines.)

4) Past performance on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules. (Government Past Performance Information Systems may be accessed. Evaluating past performance and experience may include information provided by the firm, customer inquiries, Government databases, and publicly available sources. Failure to provide requested data, accessible points of contact or valid phone numbers could result in a firm being considered less qualified. All projects provided in the SF 330 must be completed by the office/branch/individual team member actually performing the work under this contract.)

5) Location in general geographical area of the project and knowledge of the locality of the project. The area of consideration for offerors is a 200 mile driving radius between the offeror s business location and the Joint Base Cape Cod, Providence Veteran Affairs Medical Clinic (VAMC), Community Based Outpatient Clinic (CBOC), Bourne, Massachusetts. Offerors outside the 200 mile radius will not be considered. (Determination of mileage eligibility will be based on Google Maps (https://www.google.com/maps/dir/).

6) Specific experience and qualifications of personnel proposed for assignment to the project record of working together as a team.

7) Reputation and standing of the firm and its principal officials with respect to professional performance, general management, and cooperativeness. (This includes Awards, Outstanding Merits and Recommendations.)

8) Record of significant claims against the firm because of improper or incomplete architectural and engineering services.

Phase II (FOR INFORMATIONAL PURPOSES AT THIS TIME, DO NOT SUMBIT WITH PHASE I SUMBISSION): In accordance with FAR 36.602-3(c), discussions will be conducted in the form of Interview Presentations, the highest ranking firms will be short listed and will be invited to present their qualifications in person to the Evaluation Board in the form of Interview Presentations. The Interview Presentation instructions and criteria will be provided to these firms at the time they are short listed. Each short listed firm will be evaluated based on their responses to the evaluation criteria during their Interview Presentation. The highest rated firm will be selected based on their rating from the interview presentations.

5. PHASE I SUBMISSION CRITERIA/REQUIREMENTS:

The below information contains the instructions and format for that shall be followed for the submission of the SF-330 Statement of Qualifications:

Submit ONE (1) SF-330 Statement of Qualifications via email to the Contract Specialist Douglas

Kustra at douglas.kustra@va.gov. This shall include SF-330 and any applicable attachments.

All Responses are due on or before July 16, 2019 5:00 PM Eastern Standard Time.

The SF-330 shall be submitted in one email and have a file size shall be no larger than 5 MB.

No hard copies will be accepted.

The subject line of the email shall read: SF-330 Submission: 36E77619R0052 Construct

Replacement Outpatient Clinic at Coast Guard Cape Cod .

The submission must include the SF-330, Architect/Engineer Qualifications (form is available

on-line at http://www.cfm.va.gov/contract/ae.asp).

The page limitation of the SF-330 shall not exceed a total of 35 pages. This includes title page,

table of contents, and any other relevant information. Each page shall be in in Arial size 12 font,

single spaced. Part II of the SF-330 Form will not count as part of the page limitations.

All SF-330 submissions must include the following information either on the SF 330 or by

accompanying document:

Cage Code; 2) Dun & Bradstreet Number; 3) Tax ID Number; 4) The E-mail address and

Phone number of the Primary Point of Contact; 5) A copy of the firms Vet Biz Registry.

All questions shall be submitted via email to douglas.kustra@va.gov.

NOTE: Only submissions from SDVOSB concerns will be acceptable for this project. In order

for an SDVOSB to be considered as a proposed contractor, the firm must be verified and visible

by VET Biz (www.vetbiz.gov) and registered in the System for Award Management (SAM)

database (www.sam.gov) at time of submission of their qualifications. Failure of a proposed

SDVOSB to be verified by the CVE at the time the SF-330 is submitted shall result in

elimination from consideration as a proposed contractor.

All Joint Ventures must be CVE verified at time of submission and submit agreements that

comply with 13CFR 125.15 prior to contract award.

SF-330 submissions received after the date and time specified will not be considered. Late

proposal rules per FAR 15.208 will be followed for late submittals. Firms not providing the

required information may not be evaluated. All information must be included in the SF-330

submission package.

It is the offeror s responsibility to check the Federal Business Opportunities website at:

www.fbo.gov for any revisions to this announcement prior to submission of SF-330s.

See attached document: ATTACHMENT 1 - SCOPE OF WORK.