Conferencing System

Added: May 03, 2017 10:28 am This is a combined synopsis/solicitation for commercial items in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice. This announcement is also being solicited through a mandatory Department of Homeland Security Strategic Source Vehicle; however, if open market pricing is less, an exception permits award to an open market source. This announcement constitutes the only Federal Business Opportunities; offers are being requested and a written solicitation will not be issued. Request for Proposal (RFP) WX01850Y2017T is for the FEMA Conference Bridge System as defined in the attached Statement of Work.

It is anticipated that a firm-fixed-price purchase order will be awarded.

The Period of Performance will be 120 days from the date of award.

The solicitation document and incorporated provisions and clauses are those in effect thru Federal Acquisition Circular 2005-94, 2005-95, effective 01/19/2017. One award will result from this solicitation via the issuance of a purchase order for commercial items, applies to this acquisition. The provision at FAR 52.212-2, Evaluation-commercial items, applies to this acquisition.

Basis of Award:

Selection will be based on a lowest price/technically acceptable determination. In order to be considered technically acceptable, the Offeror must be (a) a Speakerbus authorized dealer (b) an Avaya authorized dealer and (c) have an active Top Secret (TS) clearance at time of proposal due date. The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers.

This requirement calls for a specific Brand Name and the Brand Name Justification will be an attachment to this Solicitation.
Offerors shall submit a Firm Fixed Price Quote to include all costs all costs associated with the project, to include shipping charges.

Delivery Address:

Federal Emergency Management Agency
Mount Weather Emergency Operations Center
19844 Blueridge Mountain Road
Mount Weather, VA 20135-2006

Offerors are to include a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications-Commercial items, with their response unless that information is current in their System from Award Management (SAM) registration. If registered in SAM please state such in your submission and provide your DUNS number.

Note: SAM registration: a prospective awardee shall be registered in the SAM database prior to award information on registration may be obtained electronically at https://www.sam.gov/portal/public/sam/ or by calling 1-866-606-8220.

The Clause at FAR 52.212-4, Contract Terms and Conditions-Commercial items, applies to this acquisition. (NOTE: all referenced FAR provisions may be accessed electronically at http://acquisition.gov/far.) FAR 52.212-5, Contract Terms and Conditions Required to Implement States or Executive Orders-Commercial items, applies to this acquisition and the following additional FAR clauses apply: 52.204-10, 52.217-8, 52.222-3, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.225-13 and 52.232-33.

Only one award will result from this RFP. If you have questions, please contact Mr. Thomas Crouch via e-mail at Thomas.crouch@fema.dhs.gov. No questions will be entertained by the Government after 3:00 PM local time on 05/10/2017. Due date for receipt of responses to this RFP will be 3:00 PM local time, 05/24/2017 to Mr. Thomas Crouch at e-mail address Thomas.crouch@fema.dhs.gov or fax number 540-542-2632. Mr. Crouch's telephone number is: 540-542-7007. Electronic responses are preferred and strongly encouraged. Amendments to this RFP will be published in the same manner as the initial synopsis/solicitation.