Conference Rooms, Audio-Visual Support for Dental Conference in Colorado Springs, CO
Closed Solicitation Posted
- Solicitation number
- HT940726RE001
- Agency
-
Defense Health Agency
Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 721110 Hotels (except Casino Hotels) and Motels
- Place of performance
- Colorado Springs, Colorado, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Defense Health Agency (DHA) is procuring conference room rentals and audio-visual (AV) support services for the Central Dental Lab's annual dental conference to be held in Colorado Springs, Colorado. The requirement encompasses one general session conference room and nine breakout conference rooms with integrated audio-visual support, Wi-Fi connectivity for 250+ attendees, power infrastructure for dental laboratory equipment, and on-site AV technical support. The conference venue and hotel accommodations must be located on the same property, as attendees will not be authorized rental cars. Proposals must include pricing for the base period (March 23-26, 2026) and two option periods (2027 and 2028), with any omissions rendering the proposal non-responsive. The government will evaluate technical proposals demonstrating capability to meet the Statement of Work requirements and firm fixed price proposals structured with separate pricing for conference rooms and AV support by contract line item for each year. The question and answer period closed on February 9, 2026, and proposals are due February 11, 2026 at 7:30 AM Mountain Time.
This is a total small business set-aside under NAICS Code 721110 (Hotels and Motels) with an estimated contract value of $40,000,000. No incumbent contractor is identified in the solicitation documents. The period of performance includes four days per conference (one setup day plus three conference days) for three annual conferences spanning March 2026 through March 2028. The facility must accommodate approximately 250 active duty and Department of Defense personnel for specialized dental training, with required spaces including a ballroom with 200+ general assembly seating, nine classroom-style breakout rooms for 20-30 attendees each, a lecture hall for 30-40 students, and an executive meeting room for 15-20 attendees, along with space for 10-15 vendor booths. The place of performance is Colorado Springs, Colorado, and proposals should be submitted electronically to the contracting officers at the Defense Health Agency, 7700 Arlington Boulevard, Falls Church, Virginia.
Notice text
The Defense Health Agency (DHA's) Central Dental Lab (CDL) located at Peterson Space Force Base (SFB) in Colorado Springs, CO has a requirement for the rental of one general session conference room and nine break-out conference rooms in addition to to audio-visual support and services for their annual workshop. The annual dental conference is held in Colorado Springs in March.
This award derived from this solicitation will support three of those annual conferences. The award will have a base period and two option periods. The period of performance will include set-up time the day before the conference begins for a total period of performance of four days for each conference.
(See Attachment 02 for additional details)
Files
| File | Type | Posted |
|---|---|---|
| Final QnA Document 20260209.pdf | ||
| Draft QnA Document 20260206.pdf | ||
| Attachment 1 Solicitation HT940726RE001.pdf | ||
| Combined Synopsis Solicitation.docx | DOCX document | |
| Attachment 02 Work Statement.docx | DOCX document |
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