Combined Synopsis Solicitation.docx

COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS

I. General Information

II. Contracting Office Address and Point of Contacts 7700 Arlington Blvd Ste 5101 Falls Church, VA 22042

III. Dates Question and Answer Period: 29 Jan 2026 to 0730 Mountain Time 9 Feb 2026 Proposals Due: 11 Feb 2026 at 0730 Mountain Time IV. Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 13, “Simplified Acquisition Procedures,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested, and a written solicitation document will not be issued.

The solicitation is posted subject to availability of funds (SAF). Funding is not yet available past 30 Jan 2026 due to the continuing resolution (CR). The contract will be fully funded at award.

This solicitation is a request for proposals (RFP). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-02.

The associated North American Industrial Classification System (NAICS) code for this procurement is 721110, with a small business size standard of $40M.

The Defense Health Agency (DHA) Healthcare Contracting Division – Central (HCD-C) has a requirement for hotel conference rooms and audio-visual (AV) services in Colorado Springs, CO to support a three-day Dental conference.

V. Contract Type The government intends to award a single Firm-Fixed Price Contract resulting from this RFP with a base period of performance and two option periods.

VI. Government Provided Information This is non-personal services contract.

VII. Services The Defense Health Agency (DHA), Central Dental Lab (CDL) at Peterson Space Force Base (SFB) has a requirement to support a three-day dental conference each year in March for three years. In addition to audio-visual support and services, the Symposium requires one general session conference room, and nine break-out conference rooms. The period of performance will include a set-up day, the day before the scheduled conference for a total of four days.

See Attachment 02 –Work Statement for additional details.

VIII. Period of Performance

List of Documents, Exhibits, and Other Attachments Attachment 01: Solicitation HT940726RE001 Attachment 02: Statement of Work

IX. Place of Performance

X. Provisions and Clauses The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/browse/index/far and https://www.acquisition.gov/dfars XI. Instructions to Offerors:

All offers must include (1) pricing and (2) a technical submission that describes in sufficient detail how the offeror will provide the services described in the statement of work, Attachment 02. Offers should be submitted by emailed to lance.a.holmes.civ@health.mil and destiny.e.jeffries.ctr@health.mil by the submission due date, 0730 on 11 Feb 2026. Any discounts offered should be included with the submission.

1. Pricing may be submitted on Attachment 01, or on company letterhead.

a. If the offer is submitted on Attachment 01, then block 17, block 30, the unit price, and amount on page 3 for each line item must be completed in full.

b. If the offer is submitted on company letterhead, the offer must include the name, address and telephone number of the offeror. The offer must include the signature, name and title of signer, and date of the submission. The offer must include the unit price and total price for all contract line items (CLINS). If the offer is not submitted on the Standard Form (SF) 1449 / Attachment 01, the offeror should include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information or reject the terms and conditions of the solicitation may be excluded from consideration.

Note: Government service contracts are paid in arrears. Payment will be made by the Defense Finance and Accounting Services (DFAS) after services have been invoiced and accepted. Taxes, fees, commissions are not broken-out separately. The two CLINS cover the entire price that the government will pay the vendor for the service each year. The proposal provided has two contract line items (CLINS), one for the conference room rentals, and the other for audio-visual support for each annual conference.

2. Technical submission. Offerors will submit a technical description of the services they are offering. The technical submission must have sufficient detail for the Government to evaluate whether the vendor can fulfill the requirements listed in Attachment 02, the statement of work (SOW). This may include product literature or other support documentation.

If the offeror is not the owner of the property, the offeror must provide documentation of their contractual authority to legally bind the property owner for the dental conference dates in 2026, 2027, and 2028. The documentation must be on the property owner’s company letterhead and signed by a property owner’s representative. To avoid conflicts of interest, double-booking and questions of contractual authority, if both the owner and a third-party reseller submit technically acceptable proposals, the reseller’s proposal will not be considered for award. The Government is under no obligation to inform the reseller of the exclusion of their proposal.