Conference and accommodation Services in Buenos Aires Argentina

The Department of State, through the Embassy of the United States in Argentina, is seeking conference and accommodation services for a large conference to be held in Buenos Aires, Argentina in May 2026. The procurement encompasses lodging and all related services necessary to support this conference event. All prospective contractors must be registered in the System for Award Management (SAM) database prior to submitting their proposals, and the agency encourages early registration to ensure compliance with FAR provision 52.204-7. The Government may award the contract based on the initial offer without discussion, indicating that proposals should be comprehensive and well-developed. The contract will be firm fixed price in nature. The pre-solicitation notice was posted on November 6, 2025, with a response deadline of November 29, 2025, allowing potential offerors approximately 23 days to prepare and submit their proposals. Electronic submissions are permitted, with a file size limit of 30 megabytes per email submission.

This procurement has no set-aside designation and does not identify any current contractors or incumbent vendors. No specific award value or budget range is disclosed in this pre-solicitation notice. The solicitation itself has not yet been formally issued on SAM.gov, as the Embassy indicates that the full solicitation will be launched when it becomes available. Interested contractors should monitor SAM.gov for the official solicitation release, which will contain detailed specifications, pricing requirements, and evaluation criteria. The timeline indicates that the conference services will be required in May 2026, providing contractors with sufficient lead time for planning and coordination of accommodation and related services in Buenos Aires.