Computer Aided Dispatch (CAD) System
Closed Solicitation Posted
- Solicitation number
- FA860125R0032
- Agency
-
AFLCMC Wright Patterson AFB
Lifecycle Management Center, Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 541512 Computer Systems Design Services
- Place of performance
- Wright Patterson AFB, Ohio 45433, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Air Force Materiel Command Lifecycle Management Center at Wright-Patterson Air Force Base is procuring a Computer Aided Dispatch (CAD) system through a combined synopsis/solicitation (FA8601-25-R-0032). The requirement includes a turnkey solution encompassing CAD software, hardware, mobile applications, implementation services, training, and five years of maintenance to support emergency dispatch operations for the base fire department. The system must accommodate 3 concurrent dispatch positions, 1 supervisor position, and approximately 100 total users, with integration capabilities for third-party systems including VESTA E911, WestNet First-In Station Alerting, and APCO Intelli COMM. The Air Force will use a Lowest Price Technically Acceptable evaluation methodology, requiring proposals to receive an "Acceptable" rating on Technical Capability and present the lowest total evaluated price that is fair, reasonable, and unbalanced. Proposals were originally due August 26, 2025, but Amendment 1 extended the deadline to September 3, 2025, at 12:00 PM Eastern, with electronic submissions required via email to specified contracting personnel.
This solicitation operates under NAICS code 541512 with a small business size standard of $34 million, though no set-aside designation is applied, making it a full and open competition. The government has not identified any incumbent contractors in the available documentation, and while specific award values are not disclosed, the small business size standard suggests the contract value could reach up to $34 million. The system implementation is expected to occur over 6-8 months following award, with delivery scheduled for January 31, 2026, and the base contract period running from September 30, 2025, through September 29, 2026, with four additional one-year option periods extending through September 29, 2030. The entire performance will take place at Wright-Patterson Air Force Base in Ohio, where the CAD system will support the base fire department's emergency response operations. The Air Force has indicated that funds are not currently available and reserves the right to cancel the solicitation without reimbursing offeror proposal costs.
Notice text
4 versions
Update #4 · Latest ·
Solicitation Post Update: Question and Answers have been updated and uploaded.
Solicitation Post Update: Question and Answers have been uploaded.
Amendment 1:
Amendment 1 to the solicitation extends the proposal due date to 12:00PM Eastern, 3 September 2025.
NOTE: The description data in Amendment 1 incorrectly states 9 September. Reponses are due 3 Sept 2025, late responses will not be considered.
This is a combined synopsis/solicitation (“synopsitation” hereafter), which is expected to result in award of a Firm Fixed Price contract for commercial product, i.e.; Computer Aided Dispatch (CAD) System as described in the Statement of Work (Attachment 1). The synopsitation is prepared in accordance with the format in the Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. An award, if any, will be made to the responsible offeror who submits a proposal that (1) conforms to the requirements of the synopsitation; (2) that receives a rating of “Acceptable” on the Technical Capability evaluation factor (attachment 2); and (3) that submits the proposal with the lowest total evaluated price (TEP), provided that the TEP is not unbalanced and is fair and reasonable. The Government reserves the right to award without discussions or make no award at all depending upon (1) the quality of proposals received and (2) the price fair and reasonableness of proposals received.
Synopsitation Number: FA8601-25-R-0032
NAICS Code: 541512
Small Business Size Standard: $34,000,000.00
Set-Aside: No
Synopsitation Closing Date: Proposals must be received not later than 12:00PM Eastern, 26 August 2025
Submit electronic proposals via e-mail to: amanda.cafarella@us.af.mil and david.suttling.1@us.af.mil
Any correspondence sent via e-mail must contain the subject line “Synopsitation FA8601-25-R-0032”. The entire proposal must be contained in a single e-mail that does not exceed 15 megabytes including attachments, if any. E-mails with compressed files are not permitted. Note that e-mail filters at Wright-Patterson Air Force Base are designed to filter e-mails without subject lines or with suspicious subject lines or contents (i.e., .exe or .zip files). Therefore, if the specified subject line is not included, the e-mail may not get through the e-mail filters. Also be advised that .zip or .exe files are not allowable attachments and may be deleted by the email filters at Wright-Patterson. If sending attachments with email, ensure only .pdf, .doc, .docx, .xls or .xlsx documents are sent. The email filter may delete any other form of attachments.
Address questions regarding this synopsitation to Amanda Cafarella at (937) 522-4277 or via e-mail at amanda.cafarella@us.af.mil
A detailed description of the requirement including a draft contract with line items, delivery schedule, period of performance, inspection and acceptance information, other terms and conditions, provisions and clauses, representations and certifications, specific instructions for submission of proposals, an explanation of how proposals will be evaluated, and statement of work are provided in the attached documents. Upon award, any provisions that were in the draft contract (including representations and certifications) will be removed from the award document.
* All questions are due by 9:00AM 18 Aug 2025
Update #3 ·
Solicitation Post Update: Question and Answers have been uploaded.
Amendment 1:
Amendment 1 to the solicitation extends the proposal due date to 12:00PM Eastern, 3 September 2025.
NOTE: The description data in Amendment 1 incorrectly states 9 September. Reponses are due 3 Sept 2025, late responses will not be considered.
This is a combined synopsis/solicitation (“synopsitation” hereafter), which is expected to result in award of a Firm Fixed Price contract for commercial product, i.e.; Computer Aided Dispatch (CAD) System as described in the Statement of Work (Attachment 1). The synopsitation is prepared in accordance with the format in the Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. An award, if any, will be made to the responsible offeror who submits a proposal that (1) conforms to the requirements of the synopsitation; (2) that receives a rating of “Acceptable” on the Technical Capability evaluation factor (attachment 2); and (3) that submits the proposal with the lowest total evaluated price (TEP), provided that the TEP is not unbalanced and is fair and reasonable. The Government reserves the right to award without discussions or make no award at all depending upon (1) the quality of proposals received and (2) the price fair and reasonableness of proposals received.
Synopsitation Number: FA8601-25-R-0032
NAICS Code: 541512
Small Business Size Standard: $34,000,000.00
Set-Aside: No
Synopsitation Closing Date: Proposals must be received not later than 12:00PM Eastern, 26 August 2025
Submit electronic proposals via e-mail to: amanda.cafarella@us.af.mil and david.suttling.1@us.af.mil
Any correspondence sent via e-mail must contain the subject line “Synopsitation FA8601-25-R-0032”. The entire proposal must be contained in a single e-mail that does not exceed 15 megabytes including attachments, if any. E-mails with compressed files are not permitted. Note that e-mail filters at Wright-Patterson Air Force Base are designed to filter e-mails without subject lines or with suspicious subject lines or contents (i.e., .exe or .zip files). Therefore, if the specified subject line is not included, the e-mail may not get through the e-mail filters. Also be advised that .zip or .exe files are not allowable attachments and may be deleted by the email filters at Wright-Patterson. If sending attachments with email, ensure only .pdf, .doc, .docx, .xls or .xlsx documents are sent. The email filter may delete any other form of attachments.
Address questions regarding this synopsitation to Amanda Cafarella at (937) 522-4277 or via e-mail at amanda.cafarella@us.af.mil
A detailed description of the requirement including a draft contract with line items, delivery schedule, period of performance, inspection and acceptance information, other terms and conditions, provisions and clauses, representations and certifications, specific instructions for submission of proposals, an explanation of how proposals will be evaluated, and statement of work are provided in the attached documents. Upon award, any provisions that were in the draft contract (including representations and certifications) will be removed from the award document.
* All questions are due by 9:00AM 18 Aug 2025
Update #2 ·
Amendment 1:
Amendment 1 to the solicitation extends the proposal due date to 12:00PM Eastern, 3 September 2025.
NOTE: The description data in Amendment 1 incorrectly states 9 September. Reponses are due 3 Sept 2025, late responses will not be considered.
This is a combined synopsis/solicitation (“synopsitation” hereafter), which is expected to result in award of a Firm Fixed Price contract for commercial product, i.e.; Computer Aided Dispatch (CAD) System as described in the Statement of Work (Attachment 1). The synopsitation is prepared in accordance with the format in the Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. An award, if any, will be made to the responsible offeror who submits a proposal that (1) conforms to the requirements of the synopsitation; (2) that receives a rating of “Acceptable” on the Technical Capability evaluation factor (attachment 2); and (3) that submits the proposal with the lowest total evaluated price (TEP), provided that the TEP is not unbalanced and is fair and reasonable. The Government reserves the right to award without discussions or make no award at all depending upon (1) the quality of proposals received and (2) the price fair and reasonableness of proposals received.
Synopsitation Number: FA8601-25-R-0032
NAICS Code: 541512
Small Business Size Standard: $34,000,000.00
Set-Aside: No
Synopsitation Closing Date: Proposals must be received not later than 12:00PM Eastern, 26 August 2025
Submit electronic proposals via e-mail to: amanda.cafarella@us.af.mil and david.suttling.1@us.af.mil
Any correspondence sent via e-mail must contain the subject line “Synopsitation FA8601-25-R-0032”. The entire proposal must be contained in a single e-mail that does not exceed 15 megabytes including attachments, if any. E-mails with compressed files are not permitted. Note that e-mail filters at Wright-Patterson Air Force Base are designed to filter e-mails without subject lines or with suspicious subject lines or contents (i.e., .exe or .zip files). Therefore, if the specified subject line is not included, the e-mail may not get through the e-mail filters. Also be advised that .zip or .exe files are not allowable attachments and may be deleted by the email filters at Wright-Patterson. If sending attachments with email, ensure only .pdf, .doc, .docx, .xls or .xlsx documents are sent. The email filter may delete any other form of attachments.
Address questions regarding this synopsitation to Amanda Cafarella at (937) 522-4277 or via e-mail at amanda.cafarella@us.af.mil
A detailed description of the requirement including a draft contract with line items, delivery schedule, period of performance, inspection and acceptance information, other terms and conditions, provisions and clauses, representations and certifications, specific instructions for submission of proposals, an explanation of how proposals will be evaluated, and statement of work are provided in the attached documents. Upon award, any provisions that were in the draft contract (including representations and certifications) will be removed from the award document.
* All questions are due by 9:00AM 18 Aug 2025
Update #1 ·
This is a combined synopsis/solicitation (“synopsitation” hereafter), which is expected to result in award of a Firm Fixed Price contract for commercial product, i.e.; Computer Aided Dispatch (CAD) System as described in the Statement of Work (Attachment 1). The synopsitation is prepared in accordance with the format in the Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. An award, if any, will be made to the responsible offeror who submits a proposal that (1) conforms to the requirements of the synopsitation; (2) that receives a rating of “Acceptable” on the Technical Capability evaluation factor (attachment 2); and (3) that submits the proposal with the lowest total evaluated price (TEP), provided that the TEP is not unbalanced and is fair and reasonable. The Government reserves the right to award without discussions or make no award at all depending upon (1) the quality of proposals received and (2) the price fair and reasonableness of proposals received.
Synopsitation Number: FA8601-25-R-0032
NAICS Code: 541512
Small Business Size Standard: $34,000,000.00
Set-Aside: No
Synopsitation Closing Date: Proposals must be received not later than 12:00PM Eastern, 26 August 2025
Submit electronic proposals via e-mail to: amanda.cafarella@us.af.mil and david.suttling.1@us.af.mil
Any correspondence sent via e-mail must contain the subject line “Synopsitation FA8601-25-R-0032”. The entire proposal must be contained in a single e-mail that does not exceed 15 megabytes including attachments, if any. E-mails with compressed files are not permitted. Note that e-mail filters at Wright-Patterson Air Force Base are designed to filter e-mails without subject lines or with suspicious subject lines or contents (i.e., .exe or .zip files). Therefore, if the specified subject line is not included, the e-mail may not get through the e-mail filters. Also be advised that .zip or .exe files are not allowable attachments and may be deleted by the email filters at Wright-Patterson. If sending attachments with email, ensure only .pdf, .doc, .docx, .xls or .xlsx documents are sent. The email filter may delete any other form of attachments.
Address questions regarding this synopsitation to Amanda Cafarella at (937) 522-4277 or via e-mail at amanda.cafarella@us.af.mil
A detailed description of the requirement including a draft contract with line items, delivery schedule, period of performance, inspection and acceptance information, other terms and conditions, provisions and clauses, representations and certifications, specific instructions for submission of proposals, an explanation of how proposals will be evaluated, and statement of work are provided in the attached documents. Upon award, any provisions that were in the draft contract (including representations and certifications) will be removed from the award document.
* All questions are due by 9:00AM 18 Aug 2025
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