CNC Machine Preventative Maintenance and Emergency Services

The Department of Defense has issued a Special Notice announcing its intent to sole source a contract for CNC Machine Preventative Maintenance and Emergency Services at Tobyhanna Army Depot in Pennsylvania. The notice specifically targets maintenance services for 28 CNC machines from manufacturers including Haas, Toyoda, Doosan, Hurco, Bridgeport, and Hardinge. The contract will be awarded to Phillips Corporation, which has been identified as the sole and exclusive distributor for Haas CNC equipment and certified services for U.S. Government facilities. The procurement is categorized under NAICS code 811310 for commercial and industrial machinery repair and maintenance, with a size standard of $12,500,000. The notice was posted on January 16, 2025, with a response deadline of January 26, 2025.

The primary objective of this Special Notice is to establish a hybrid firm-fixed-price and time-and-materials services contract for comprehensive CNC machine maintenance. The contract will have a base year and four 12-month option years, commencing in February 2025, with work performed entirely on-site at the Tobyhanna Army Depot. Contractors interested in challenging the sole source determination must submit detailed capability statements demonstrating their ability to provide authorized service for all original equipment manufacturers (OEMs) by January 26, 2025, at 10:00 AM EST. The scope of work includes annual preventative maintenance, emergency repairs, comprehensive calibration analysis, vibration analysis, drawbar force testing, and geometry inspections. Contractors must meet stringent requirements, including maintaining security clearances, completing mandatory training such as Anti-Terrorism Level I, OPSEC, and iWATCH, and adhering to specified response times for emergency service calls. The Product Service Code for this procurement is J034, focusing on maintenance and repair of metalworking machinery.