Cleaning Service for Fountain City

 

CLEANING AND JANITORIAL SERVICES

FOR OFFICE BUILDING

AT THE FOUNTAIN CITY SERVICE BASE

FOUNTAIN CITY, WI

 

PART I -DESCRIPTION/SPECIFICATION

 

A.  SCOPE OF WORK

 

Furnish all the necessary labor, equipment, and supplies as defined herein, to perform cleaning and janitorial services at the Office Building at the Fountain City Service Base, 431 North Shore Drive, Fountain City, Wisconsin, 54629, in accordance with the requirements set forth in the following sections.  First and second floor plans are provided as sketches #1 and #2.

 

B.  CONTRACT PERIOD

 

            Base Period is 16th April 2012 to 31st March 2013 with four option years running the 01April-31March.

DELIVERIES OR PERFORMANCE.  Perform work between the hours of 3:00 p.m. and 6:00 a.m. on all weekdays (Monday through Friday), except for federal holidays or as otherwise specified in this contract.

 

C.  PRE-WORK CONFERENCE

 

Prior to start of work a meeting shall be held on site with the contractor and the Corps of Engineers to discuss the work requirements.  To schedule a pre-work conference, contact Keith Graham at 608 687 8526

 

D. PROVISION OF SUPPLIES

 

The Government will supply toilet paper, paper towels, liquid hand soap, and plastic bags for wastebaskets and the paper shredder. These items will be stored in a cabinet in the Office Building for installation by the Contractor. All cleaning supplies and other supplies needed to perform the work described herein will be supplied by the Contractor. 

NOTE: Vinegar is not an acceptable antibacterial / germicidal detergent and is not to be used in areas that require disinfecting.

 

E. SITE ACCESS

            The Office Building is located in a Government facility that is locked at all times. Access to the grounds and Office Building requires the use of a magnetic "key". A maximum of two keys will be issued to Contractor personnel. Keith Graham has authority to issue keys. Each key must be assigned to a single individual and each individual must use only the key assigned to him/her. If Contractor personnel assigned to this facility changes during the contract period the key of the departing employee must be turned in and a new key will be issued by Keith Graham.

 

F. Background Check. Contractor shall submit all required documentation (copy of valid driver's license, State/Federal/Government ID) for background checks prior to receipt of keys.

 

 

 

PART II - REQUIREMENTS

 

•A.            GENERAL REQUIREMENTS - This section contains baseline actions required for each area, this list is not intended to be all inclusive.

 

1.  BATHROOMS - Clean three (3) bathrooms (One downstairs, Two Upstairs)

Bathrooms must smell clean in addition to looking clean.  Clean properly so there is not a need for deodorant cover-ups.  Cleaning of the bathrooms shall consist of at least the following steps:

 

•a.    Empty and sanitize trash receptacles and sanitary napkin dispensers; replace liner if necessary, wipe clean if dirty.

•b.     Check and refill all paper and hand soap dispensers.  Wipe up spills around the soap dispenser, replace small rolls of toilet paper with a full roll, leave small roll on top.

•c.    Clean Mirrors.  Clean top of mirror and wall under mirror.

•d.    Clean sinks and spot clean walls.  Spray, wipe and polish.  Check faucet and clean spots.  Lime deposits need to be removed.  Wall, partitions, and ceramic tile must be cleaned.  Clean light switches, door handles and push plates.

•e.    Clean and sanitize urinals, toilets and spot clean walls in this area.  Use disinfectant regularly.  Make sure to get the hinge area and flush valves.

•f.     Sweep and Damp Mop tile Floor.  Use broom to sweep entire floor making sure to get in corners and under toilets.  Damp mop entire floor surface.  Spray the floor once per week with deodorizer (or more often if odor conditions dictate) and sanitize prior to mopping.

•g.    Inspect.  Check for any area you may have missed, cleaning materials left, dispensers left open.  Turn off lights

2. KITCHENETTE / COPIER AREA

 a.   Clean sinks, tables and counters with approved germicidal / antibacterial detergent and   wipe dry.

                      b.   Spot check and clean walls to clean up any spills around the sink, refrigerator, table(s), and garbage can(s)  

                      c. Clean interior of microwave.

 

3.  FOYER AND HALLWAYS

•a.     Pick up, sweep and damp mop tile floors.

•b.     Spot check and clean surfaces and walls.

 

4. OFFICES

             a. Empty wastebaskets.

             b. Vacuum carpeted areas, including under desks.

           

 

5.  GENERAL

•a.     Empty paper shredder and dispose of trash in Government provided dumpster.

•b.    Vacuum all other carpeted areas including conference room.  Spot check carpets for stains and use spot remover to remove spots.

•c.    Wash, sanitize and polish water fountains (free of water spots).

•d.    Place conference room in order; tables straightened, chairs under tables, display boards cleaned, empty trash, etc.

•e.    Report any maintenance or repair work required.

•f.     Assure windows are closed, lights are out and buildings/gate locks upon completion.

 

 

•B.    Historical Frequency - The following information is for informational purposes only. Cleaning shall be conducted as often as necessary to maintain clean and professional work environment for USACE personal.

•a.    WEEKLY CLEANING REQUIREMENTS

•1.    Clean all glass and steel framework on entrance door area including outside when weather permits. 

•2.    Foyer, hallways, kitchenette, and other tile floor surfaces-    Mop floors with approved germicidal / antibacterial detergent.

•3.    Bathrooms

•1.    Clean toilets and urinals.  Remove any lime build-up on toilets, urinals, sinks faucets and flush valves.

•2.    Clean underside of toilets and urinals.  This is a thorough cleaning of the outside, underside and crevices to remove any odor causing residues. Dust all horizontal ledges, as needed, but no less than once per week.  Dust all surfaces which may accumulate dust.  Remove cobwebs also.

•4.    Offices and Conference Room   - Dust window ledges, open horizontal work surfaces, and shelves.

•b.    MONTHLY CLEANING REQUIREMENTS

•1.    Mop and wash tile floor areas.

•2.    Clean interior of refrigerator but do not throw out any items in the refrigerator.

•3.    Dust all furniture, fixtures (including light fixtures, ceiling fans, cubical dividers and window Coverings), equipment, and accessories.

•c.    Semi-Annual Requirements

•1.    Wash interior and exterior of windows (may be done during normal working business hours of 7:00 a.m. to 3:30 p.m., Monday through Friday, except federal holidays or as otherwise specified in this contract). 

•2.    Clean (shampoo) carpeted areas.  This may be done on a weekend with prior approval from Keith Graham at 608-687-8526.

•3.    Wash/clean light fixtures and ceiling fans.

•4.    Wash/clean Venetian blinds and/or other window coverings.

•5.    Clean tiled floors with a power scrubber using an antibacterial detergent.

 

 

C.   SAFETY

 

Work in a safe manner as outlined in applicable sections of EM 385-1-1, "General Safety Requirements," dated 3 November 2003.  It is the contractor's responsibility to furnish all the safety equipment necessary on the job.  The Government will supply a copy of the Safety Manual to the contractor. The document can be found in PDF form at the following URL: http://publications.usace.army.mil/publications/eng-manuals/em385-1-1/2003_English/entire.pdf

 

D.   INSPECTION AND ACCEPTANCE

 

Unscheduled, periodic inspections will occur to ensure contractor is meeting contract specifications.  The performance standards of acceptable quality levels for the performance objects are listed below in Section E.

 

The inspection official will notify the Contracting Officer of any unacceptable performance.  Contractor will be given no more than five workdays to correct any problem(s).  Payment to the contractor will be held until performance is corrected.  At the end of each month an inspection will occur before the invoice for the month worked will be accepted. 

 

If there are two consecutive months of performance below acceptable quality levels in any given performance objective area, this may be grounds for termination of the contract.

 

E.   PERFORMANCE REQUIREMENTS SUMMARY MATRIX

 

PERFORMANCE OBJECTIVE	PERFORMANCE STANDARD -ACCEPTABLE QUALITY LEVEL (AQL)	MONITORING METHOD	INCENTIVE
DAILY CLEANING REQUIRMENTS
Bathrooms	Complaints may not exceed 3 per month for Scope of Work A.1.a. through A.1.g.	Unscheduled periodic inspection by Government official or any user of the facility.	Good performance rating and award of next option year
Kitchenette/Lunchroom	Complaints may not exceed 3 per month for Scope of Work A.2.a. through A.2.c.	Unscheduled periodic inspection by Government official or any user of the facility.	Good performance rating and award of next option year
Foyer and Warehouse Office	Complaints may not exceed 3 per month for Scope of Work A.3.a. through A.3.b.	Unscheduled periodic inspection by Government official or any user of the facility.	Good performance rating and award of next option year
General	Complaints may not exceed 3 per month for Scope of Work A.4.a. through A.4.f.	Unscheduled periodic inspection by Government official or any user of the facility.	Good performance rating and award of next option year

 

WEEKLY CLEANING REQUIREMENTS
Entrance Door		Complaints may not exceed 2 per month for Scope of Work B.1.		Unscheduled periodic inspection by Government official.	Good performance rating and award of next option year
Foyer and Warehouse Office		Complaints may not exceed 2 per month for Scope of Work B.2.		Unscheduled periodic inspection  by  Government official.	Good performance rating and award of next option year
Bathrooms		Complaints may not exceed 2 per month for Scope of Work B.3.a. through B.3.c.		Unscheduled periodic inspection by Government official.	Good performance rating and award of next option year
MONTHLY CLEANING REQUIREMENTS
Foyer Tile Floor and Warehouse Vinyl Floor	Complaints may not exceed 3 per year for Scope of Work C.1.		Unscheduled periodic inspection by Government official.		Good performance rating and award of next option year
Refrigerator	Complaints may not exceed 3 per year for Scope of Work C.2.		Unscheduled periodic inspection by Government official.		Good performance rating and award of next option year
Dust Furniture	Complaints may not exceed 3 per year for Scope of Work C.3.		Unscheduled periodic inspection by Government official.		Good performance rating and award of next option year
SEMI-ANNUAL REQUIREMENTS
Windows	Complaints may not exceed 3 per year for Scope of Work D.1.		Unscheduled periodic inspection by Government official.		Good performance rating and award of next option year
Carpeted Areas	Complaints may not exceed 3 per year for Scope of Work D.2.		Unscheduled periodic inspection by Government official.		Good performance rating and award of next option year
Light Fixtures and Ceiling Fans	Complaints may not exceed 2 per year for Scope of Work D.3.		Unscheduled periodic inspection by Government official.		Good performance rating and award of next option year
Venetian Blinds	Complaints may not exceed 2 per year for Scope of Work D.4.		Unscheduled periodic inspection by Government official.		Good performance rating and award of next option year