Civil Surgeon Credential Verification
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 70SBUR25Q00000151
- Agency
- Citizen and Immigration Services Department of Homeland Security
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 541990 All Other Professional, Scientific, and Technical Services
- Place of performance
- Lees Summit, Missouri 64064, United States
- Points of contact
-
- Gregory Schroeder gregory.d.schroeder@uscis.dhs.gov (802) 872-9406
- Marianne Green marianne.green@uscis.dhs.gov (802) 872-4112
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Citizenship and Immigration Services (USCIS) is seeking credential verification services for Civil Surgeons, including Doctors of Medicine (MD) and Doctors of Osteopathic Medicine (DO), through this Request for Quotation. The contractor will perform comprehensive license verification services including monthly monitoring and reporting for expiring licenses, quarterly analysis of all Civil Surgeon licenses, manual license verifications for specific jurisdictions, and continuous monitoring through the National Practitioner Data Bank. Key requirements include maintaining strict data confidentiality, using USCIS Workplace as a Service (WPaaS), completing mandatory security training, and providing encrypted reports. The contract will be awarded on a best value basis considering both technical and price factors, with all contractor personnel required to be U.S. citizens and undergo background investigations. The deadline for vendor questions was August 11, 2025, and quotes are due by 5:00 PM ET on August 22, 2025.
This solicitation is unrestricted with no set-aside designation and falls under NAICS code 541990. The contract structure includes a base period from September 15, 2025, to September 14, 2026, with four optional one-year periods that could extend performance up to 60 months total. The contractor will monitor approximately 6,250 Civil Surgeons' credentials, with specific quantities including up to 1,000 annual manual verifications nationally and smaller quantities for specific jurisdictions like Mariana Islands (10), Mississippi (50), Puerto Rico (50), and South Dakota (40). Performance will occur at the contractor's facility using government-provided PIV cards and network access. The total estimated contract value based on the pricing spreadsheet is $19,923.75 across all base and option years, with most services priced at $0.00 and billed on actuals, except for manual verification fees ranging from $8.75 to $29.75 per verification.
Notice text
2 versions
Update #2 · Latest ·
Amendment 0001 - The purpose of this amendment is to address vendor questions. Please refer to attachment Amendment 0001 - Vendor Q and A.
*************************************************************************************************************************
This is a combined synopsis/solicitation for the credential verification of Civil Surgeons (Doctors of Medicine (MD)) and Doctors of Osteopathic Medicine (DO)) in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and A WRITTEN SOLICITATION WILL NOT BE ISSUED.
This solicitation is issued as a Request for Quotation. The solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Circular (FAC) FAC 2025-04, effective 5/12/2025 and the Homeland Security Acquisition Regulation (HSAR), current as of 12/26/2024.
SCHEDULE OF SERVICES:
Price Quotes shall be submitted using the attached Excel Spreadsheet (Attachment F).
Base Period:
CLIN 0001: Monthly monitoring and reporting for expiring Civil Surgeon licenses as outlined in the SOW (FFP) - Billing based on actuals.
CLIN 0002: Quarterly monitoring and reporting for full analysis of Civil Surgeon licenses as outlined in the SOW (FFP) - Billing base on actuals
CLIN 0003: Civil Surgeon license verification that are manually processed as outlined in the SOW - up to 1,000 annually (FFP) - Billing based on actuals
CLIN 0004: Civil Surgeon license verification that are manually processed for Mariana Islands which charges a manual verification fee - up to 10 annually (FFP). Billing based on actuals
CLIN 0005: Civil Surgeon license verification that are manually processed for Mississippi which charges a manual verification fee - up to 50 annually (FFP). Billing based on actuals
CLIN 0006: Civil Surgeon license verification that are manually processed for Puerto Rico which charges a manual verification fee - up to 50 annually (FFP). Billing based on actuals
CLIN 0007: Civil Surgeon license verification that are manually processed for South Dakota which charges a manual verification fee - up to 40 annually (FFP). Billing based on actuals
CLIN 0008: Continuous monitoring and reporting of M.D.'s and D.O.'s derogatory information/ adverse actions through the National Practitioner Data Bank (NPDB) as outlined in the SOW - (FFP) Billing based on actuals
CLIN 0009: Quarterly monitoring and reporting for M.D. certifications as outlined in the SOW (FFP) - Billing based on actuals - (Optional CLIN). IAW FAR 52.217-7, the Government will provide notice prior to exercising the optional CLIN; the period of performance will be determined by mutual agreement of the parties.
CLIN 0010: Quarterly monitoring and reporting for D.O. certifications as outlined in the SOW (FFP) - Billing based on actuals - (Optional CLIN). IAW FAR 52.217-7, the Government will provide notice prior to exercising the optional CLIN; the period of performance will be determineed by mutual agreement of the parties.
1) Action Code – N/A
2) Date - The period of performance will be 9/15/2025 - 9/14/2026
3) Year – This is a requirement for FY25
4) Contracting Office Zip Code – 05495
5) Product Service Code – R612 – Support – Administrative: Information Retrieval
6) Contracting Office Address – 124 Leroy Road, Williston, VT 05495
7) Subject – Credential Verification of Civil Surgeon licenses (M.D. and D.O.)
8) Proposed Solicitation Number – 70SBUR25Q00000151
9) Closing Response Date- Solicitation will close on August 22, 2025 at 5 PM ET.
10) Contact Point or Contracting Officer – See (xvi) below
11) Contract Award and Solicitation Number – Award Number: N/A;
Solicitation Number: 70SBUR25Q00000151
12) Contract Award Dollar Amount – N/A
13) Line Item Number – See (v) below
14) Contract Award Date – N/A
15) Contractor – N/A
16) Description – Per FAR 12.603(2)(i)-(xvi)
(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.603, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.
(ii) Solicitation number 70SBUR25Q00000151 is being issued as a request for quotation (RFQ).
(iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-04.
(iv) This requirement is unrestricted. The associated NAICS code is 541990 – All Other Professional, Scientific and Technical Services.
(v) This requirement is for the credential verification of Civil Surgeon licenses on behalf of the National Benefits Center (NBC) with the criteria outlined in Statement of Work.
(vi) Period of performance for the base period is 09/15/2025 – 0914/2026 for a maximum of 60 months. Services shall be provided in accordance with the Statement of Work.
(viii) The provision at 52.212-1, Instructions to Offerors-Commercial Items applies to this acquisition as does the addendum (Page 38 of RFQ 70SBUR25Q00000151).
(ix) The provision at 52.212-2, Instructions to Offerors-Commercial, applies to this acquisition. The specific evaluation criteria outlined in paragraph (a) of 52.212-2 are: Technical and Price.
(x) A complete copy of the provision 52.212-3, Offeror Reps and Certifications-Commercial Items shall be included with the quote.
(xi) The clause 52.212-4, Contract Terms and Conditions- Commercial Items applies to this acquisition as does the addendum regarding Invoicing Instructions (Page 25 of RFQ 70SBUR25Q00000151).
(xii) The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders- Commercial Items applies to this acquisition as well as the additional FAR clauses cited in FAR 52.212-5: (See Pages 2-10 of RFQ 70SBUR25Q00000151).
(xiii) RFQ 70SBUR25Q00000151 is being issued with the intent to make one (1) award. Award will be based on Best Value, in considering the Technical and Price factors. Submission of a complete quote constitutes affirmation of your ability to provide credential verification services in accordance with the criteria outlined in the attached solicitation documents. Amendments to this solicitation will be publicized in the same manner as the initial synopsis and solicitation. The Government is requesting maximum additional discounts beyond standard commercial pricing for this the requirement. The quote shall display any discount provided by the contractor and should represent the best possible price that the contractor can provide.
In accordance with FAR 22.1009-4(a): (1) The place of performance is the vendor’s facility.
Questions will be submitted to the Contract Specialist at: Marianne.Green@uscis.dhs.gov no later than 1 PM ET, Monday, August 11, 2025 to be considered. No telephonic questions will be answered.
(xiv) No Defense Priorities and Allocations System rating will be assigned to this solicitation or resulting contract.
(xv) To be considered for award, please provide a complete quote on Attachment F – Pricing Spreadsheet provided as part of your submission by email to Marianne Green, Marianne.Green@uscis.dhs.gov, no later than 5 PM ET, Friday, August 22, 2025 with a copy to Greg Schroeder, email: Gregory.D.Schroeder@uscis.dhs.gov. Quotes received after 5 PM ET on August 22, 2025 may or may not be considered at the discretion of the Contracting Officer. All emails shall adhere to size limitations of the USCIS firewall which is 10MB per email.
(xvi) For information regarding the solicitation, the Contract Specialist – Marianne Green can be reached Marianne.Green@uscis.dhs.gov and the Contracting Officer – Greg Schroeder can be reached at Gregory.D.Schroeder@uscis.dhs.gov Please refer to section xiii for information regarding questions.
17) The place of performance is the vendor’s facility.
ATTACHMENTS:
Attachment A – Terms and Conditions, 41 pages
Attachment B - Security Requirement 5, 4 pages
Attachment C - Information Technology Awareness Training, 1 page
Attachment D - Statement of Work, 9 pages
Attachment E - Wage Determination, 11 pages
Attachment F – Pricing Spreadsheet, 2 pages
Update #1 ·
This is a combined synopsis/solicitation for the credential verification of Civil Surgeons (Doctors of Medicine (MD)) and Doctors of Osteopathic Medicine (DO)) in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and A WRITTEN SOLICITATION WILL NOT BE ISSUED.
This solicitation is issued as a Request for Quotation. The solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Circular (FAC) FAC 2025-04, effective 5/12/2025 and the Homeland Security Acquisition Regulation (HSAR), current as of 12/26/2024.
SCHEDULE OF SERVICES:
Price Quotes shall be submitted using the attached Excel Spreadsheet (Attachment F).
Base Period:
CLIN 0001: Monthly monitoring and reporting for expiring Civil Surgeon licenses as outlined in the SOW (FFP) - Billing based on actuals.
CLIN 0002: Quarterly monitoring and reporting for full analysis of Civil Surgeon licenses as outlined in the SOW (FFP) - Billing base on actuals
CLIN 0003: Civil Surgeon license verification that are manually processed as outlined in the SOW - up to 1,000 annually (FFP) - Billing based on actuals
CLIN 0004: Civil Surgeon license verification that are manually processed for Mariana Islands which charges a manual verification fee - up to 10 annually (FFP). Billing based on actuals
CLIN 0005: Civil Surgeon license verification that are manually processed for Mississippi which charges a manual verification fee - up to 50 annually (FFP). Billing based on actuals
CLIN 0006: Civil Surgeon license verification that are manually processed for Puerto Rico which charges a manual verification fee - up to 50 annually (FFP). Billing based on actuals
CLIN 0007: Civil Surgeon license verification that are manually processed for South Dakota which charges a manual verification fee - up to 40 annually (FFP). Billing based on actuals
CLIN 0008: Continuous monitoring and reporting of M.D.'s and D.O.'s derogatory information/ adverse actions through the National Practitioner Data Bank (NPDB) as outlined in the SOW - (FFP) Billing based on actuals
CLIN 0009: Quarterly monitoring and reporting for M.D. certifications as outlined in the SOW (FFP) - Billing based on actuals - (Optional CLIN). IAW FAR 52.217-7, the Government will provide notice prior to exercising the optional CLIN; the period of performance will be determined by mutual agreement of the parties.
CLIN 0010: Quarterly monitoring and reporting for D.O. certifications as outlined in the SOW (FFP) - Billing based on actuals - (Optional CLIN). IAW FAR 52.217-7, the Government will provide notice prior to exercising the optional CLIN; the period of performance will be determineed by mutual agreement of the parties.
1) Action Code – N/A
2) Date - The period of performance will be 9/15/2025 - 9/14/2026
3) Year – This is a requirement for FY25
4) Contracting Office Zip Code – 05495
5) Product Service Code – R612 – Support – Administrative: Information Retrieval
6) Contracting Office Address – 124 Leroy Road, Williston, VT 05495
7) Subject – Credential Verification of Civil Surgeon licenses (M.D. and D.O.)
8) Proposed Solicitation Number – 70SBUR25Q00000151
9) Closing Response Date- Solicitation will close on August 22, 2025 at 5 PM ET.
10) Contact Point or Contracting Officer – See (xvi) below
11) Contract Award and Solicitation Number – Award Number: N/A;
Solicitation Number: 70SBUR25Q00000151
12) Contract Award Dollar Amount – N/A
13) Line Item Number – See (v) below
14) Contract Award Date – N/A
15) Contractor – N/A
16) Description – Per FAR 12.603(2)(i)-(xvi)
(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.603, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.
(ii) Solicitation number 70SBUR25Q00000151 is being issued as a request for quotation (RFQ).
(iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-04.
(iv) This requirement is unrestricted. The associated NAICS code is 541990 – All Other Professional, Scientific and Technical Services.
(v) This requirement is for the credential verification of Civil Surgeon licenses on behalf of the National Benefits Center (NBC) with the criteria outlined in Statement of Work.
(vi) Period of performance for the base period is 09/15/2025 – 0914/2026 for a maximum of 60 months. Services shall be provided in accordance with the Statement of Work.
(viii) The provision at 52.212-1, Instructions to Offerors-Commercial Items applies to this acquisition as does the addendum (Page 38 of RFQ 70SBUR25Q00000151).
(ix) The provision at 52.212-2, Instructions to Offerors-Commercial, applies to this acquisition. The specific evaluation criteria outlined in paragraph (a) of 52.212-2 are: Technical and Price.
(x) A complete copy of the provision 52.212-3, Offeror Reps and Certifications-Commercial Items shall be included with the quote.
(xi) The clause 52.212-4, Contract Terms and Conditions- Commercial Items applies to this acquisition as does the addendum regarding Invoicing Instructions (Page 25 of RFQ 70SBUR25Q00000151).
(xii) The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders- Commercial Items applies to this acquisition as well as the additional FAR clauses cited in FAR 52.212-5: (See Pages 2-10 of RFQ 70SBUR25Q00000151).
(xiii) RFQ 70SBUR25Q00000151 is being issued with the intent to make one (1) award. Award will be based on Best Value, in considering the Technical and Price factors. Submission of a complete quote constitutes affirmation of your ability to provide credential verification services in accordance with the criteria outlined in the attached solicitation documents. Amendments to this solicitation will be publicized in the same manner as the initial synopsis and solicitation. The Government is requesting maximum additional discounts beyond standard commercial pricing for this the requirement. The quote shall display any discount provided by the contractor and should represent the best possible price that the contractor can provide.
In accordance with FAR 22.1009-4(a): (1) The place of performance is the vendor’s facility.
Questions will be submitted to the Contract Specialist at: Marianne.Green@uscis.dhs.gov no later than 1 PM ET, Monday, August 11, 2025 to be considered. No telephonic questions will be answered.
(xiv) No Defense Priorities and Allocations System rating will be assigned to this solicitation or resulting contract.
(xv) To be considered for award, please provide a complete quote on Attachment F – Pricing Spreadsheet provided as part of your submission by email to Marianne Green, Marianne.Green@uscis.dhs.gov, no later than 5 PM ET, Friday, August 22, 2025 with a copy to Greg Schroeder, email: Gregory.D.Schroeder@uscis.dhs.gov. Quotes received after 5 PM ET on August 22, 2025 may or may not be considered at the discretion of the Contracting Officer. All emails shall adhere to size limitations of the USCIS firewall which is 10MB per email.
(xvi) For information regarding the solicitation, the Contract Specialist – Marianne Green can be reached Marianne.Green@uscis.dhs.gov and the Contracting Officer – Greg Schroeder can be reached at Gregory.D.Schroeder@uscis.dhs.gov Please refer to section xiii for information regarding questions.
17) The place of performance is the vendor’s facility.
ATTACHMENTS:
Attachment A – Terms and Conditions, 41 pages
Attachment B - Security Requirement 5, 4 pages
Attachment C - Information Technology Awareness Training, 1 page
Attachment D - Statement of Work, 9 pages
Attachment E - Wage Determination, 11 pages
Attachment F – Pricing Spreadsheet, 2 pages
Attachments
| File | Type | Posted |
|---|---|---|
| Amendment 0001 - Vendor Q and A.xlsx | XLSX spreadsheet | |
| Attachment B - Security Requirement 5 (March 2025).pdf | ||
| Attachment D - Statement of Work.pdf | ||
| Attachment E - Wage Determination updated.pdf | ||
| Attachment F - Pricing Spreadsheet.xlsx | XLSX spreadsheet | |
| Attachment A - Terms and Conditions .pdf | ||
| Attachment C - Information Technology.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Civil Surgeon Credential Verification | Award Notice | |
| Civil Surgeon Credential Verification | Solicitation |
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