Chiller Maintenance
Closed Special Notice Posted
- Solicitation number
- 03630
- Agency
-
FEMA National Community Section
Federal Emergency Management Agency, Department of Homeland Security
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 811310 Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
- PSC
- J041 Maint/Repair/Rebuild Of Equipment- Refrigeration, Air Conditioning, And Air Circulating Equipment
- Place of performance
- Mount Weather, Virginia 20135, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Federal Emergency Management Agency issues a sole-source intent notice for Johnson Controls to provide maintenance services on four Government-owned YORK chillers at the Mt. Weather Emergency Operations Center in Virginia, with responses due by 9:00 a.m. Eastern Time on September 10, 2026. The contract period runs from September 10, 2026 through September 9, 2027. The procurement is justified under 10 U.S.C. 2304(c)(1) and FAR 6.302-1(a)(2)(iii) on the basis that only one responsible source can satisfy agency requirements; the notice is not a competitive solicitation. Interested parties may identify capability to respond by email to abigail.skinner@fema.dhs.gov. The SOW requires preventive maintenance on chillers placed in service between April and December 2010, with monthly operational checks, quarterly oil sampling and refrigerant leak testing, and annual performance testing scheduled between 7:00 a.m. and 4:30 p.m., Monday through Friday. The contractor must maintain a DSS TOP SECRET facility clearance and employ at least two qualified service technicians holding active DSS TOP SECRET clearances with manufacturer certification for YORK chiller maintenance. Remedial maintenance requires 24/7 availability with four-hour response during normal hours and best-effort response within 24 hours after hours. Preventive maintenance parts are included in the monthly charge; remedial maintenance parts are reimbursed separately as new OEM or equivalent quality. NAICS code 811310 applies, with a size standard of $12.5 million.
Notice text
This is an Intent to Sole Source Notice. The U.S. Government currently intends to award a contract on a sole source basis to Johnson Controls for maintenance services on four (4) Government-owned YORK chillers installed throughout the Mt. Weather Emergency Operations Center (MWEOC) facility from 9-10-2026 to-9-9-2027.
The statutory authority for the sole source procurement is 10 U.S.C §2304(c)(1) as implemented in Federal Acquisition Regulation 6.302-1(a)(2)(iii), Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements. Attached is the draft Statement of Work (SOW).
The NAICS code for this requirement is 811310, with a size standard of $12.5 million.
This notice is not a request for competitive proposals or quotations. Interested persons may identify their interest and capability to respond to the requirement by 9:00AM, Eastern Standard Time (EST), on 10 September 2026 to abigail.skinner@fema.dhs.gov. Acknowledgement of receipt may not be made.
Files
| File | Type | Posted |
|---|---|---|
| 1.1.4 - SOW - Chiller Maintenance JC - 2.0.docx | DOCX document |
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