Chilled & Hot Water Piping Interconnection Works in American Embassy, New Delhi
Closed Solicitation Posted
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- Solicitation number
- 191N6526Q0095
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 333415 Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing
- Place of performance
- New Delhi Delhi 11002 India
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State seeks quotations for chilled and hot water piping interconnection works at the U.S. Embassy in New Delhi, India, with quotations due August 11, 2026 at 2:00 p.m. India Time. Award will be made to the lowest-priced, responsible, acceptable quoter on a firm fixed-price basis.
Place of performance is New Delhi, India. The work involves hydraulically decoupling the existing chiller from residential blocks B and C and interconnecting these distribution loops to a new central plant in the SPX Building. The scope includes pre-construction utility verification via Ground Penetrating Radar; civil excavation to depths of 8–10 feet at two locations; structural masonry work with PCC mud-mat foundation and M25 Grade RCC bottom slab; brick chamber walls and structural top slab with 3-foot diameter Grade 316 stainless steel air-tight manhole cover (Class D400); pipe adaptation and installation of industrial-grade butterfly and balancing valves; structural steel pipe supports with neoprene anti-vibration pads; multi-pass butt welding by IBR/ASME qualified welders with minimum 25% radiographic/magnetic particle testing; hydrostatic testing at 1.5 times maximum working pressure for 4 hours; thermal insulation with 50mm closed-cell nitrile rubber for chilled water and 40mm for hot water; pressure gauges and instrumentation; system flushing and chemical balancing; and full hydraulic balancing. The contractor must provide a Method Statement, Gantt Chart, and Risk Assessment; obtain all necessary permits one week in advance; and provide a minimum 1-year comprehensive warranty. All materials must be brand new, premium industrial tier, conforming to Indian Standards with specified approved manufacturers; alternative manufacturers require prior written approval and technical compliance documentation. Work is scheduled November 16 through December 21, 2026 (40 working days), with a maximum 15 continuous working day plant shutdown window and work hours 8:00 a.m. to 5:00 p.m., Monday through Saturday. Liquidated damages of 1% per calendar day apply for delays beyond December 20, 2026, capped at 10% of contract value. Anticipated contract value is approximately $35,000. Offerors must be registered in SAM, hold valid licenses and permits, maintain general liability insurance of 100,000 INR per occurrence and 1,000,000 INR cumulative, name the Department of State as an additional insured, and provide proof of GST registration with the Embassy's UID number 0717USA00138UNS. A mandatory site visit is scheduled August 5, 2026 at 11:00 a.m.; confirmation of attendance is due by 5:00 p.m. August 1 to Xrajender@state.gov. Written clarification requests are due by 2:00 p.m. August 6, 2026 to Xrajender@state.gov; no questions accepted after 7:00 p.m. that day. NAICS code is 333415; PSC code is Y1NB.
Notice text
Dear Prospective Offeror: July 24, 2026
Subject: Request for Quotation 191N6526Q0095 – Provide your Supply and Services for Chilled & Hot water piping interconnection works (Existing Plantroom to New SPX Building) in U S Embassy New Delhi, India
Enclosed is a Request for Quotations (RFQ) for Chilled & Hot Water Piping Interconnection Works. If you wish to submit a quotation, please follow the instructions in Section J of the solicitation, complete all required portions of the attached document, and submit it to the address provided in paragraph 4 below.
The Embassy will conduct a site visit on August 5, 2026 at 11:00 a.m. at the U.S. Embassy, Gate ‘C’, Chandragupt Marg, Chanakyapuri, New Delhi – 110021, India. Prospective offerors interested in participating should send their confirmation to Xrajender@state.gov no later than 5:00 p.m., August 1, 2026.
All requests for clarification must be submitted in writing via email to Xrajender@state.gov on or before 2:00 p.m., August 6, 2026. Responses will be provided to all contractors who express interest in doing business with the U.S. Government. No questions will be accepted after 7:00 p.m., August 6, 2026.
Quotations are due on or before 2:00 p.m. (India Time), August 11, 2026. Please submit your quotation electronically to Newdelhibids@state.gov with the subject line: “Solicitation No. 191N6526Q0095 for Chilled & Hot Water Piping Interconnection Works”
The file size must not exceed 10MB. If it does, please split the submission into separate files and emails, each under 10MB. Quotations submitted after the deadline or to any email address other than Newdelhibids@state.gov will be rejected in accordance with FAR Provision 52.215-1. Quotations must be in English; incomplete submissions will not be accepted.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. Award may be made based on initial proposals without discussions, although discussions may be held if necessary.
For your quotation to be considered, the following must be completed and submitted:
- Section A – Pricing
- Section L – Representations and Certifications
- Additional information as required in Section J
- Proof of SAM Registration
Offerors must be registered in the System for Award Management (SAM) at https://www.sam.gov prior to submitting an offer. If registration cannot be completed before award, the contractor must be registered within 30 days after award or at least three days prior to submission of the first invoice, whichever occurs first.
Offerors are strongly encouraged to begin SAM registration immediately if they intend to respond to this requirement.
Sincerely,
Files
Notice history
| Notice | Type | Posted |
|---|---|---|
| Chilled & Hot Water Piping Interconnection Works in American Embassy, New Delhi | Special Notice | |
| This notice | Solicitation |
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