Chancery 3003 Integrated window blinds (104)

Closed Special Notice Posted

Solicitation number
PR16077115
Agency
Responses due
Set-aside
No set-aside

Opportunity facts

Place of performance
Bern Bern 3007 Switzerland
Points of contact

Notice details come from SAM.gov. Updated .

About this opportunity

Written by GovTribe AI ·

The Department of State US Embassy Bern issued a Special Notice on July 14, 2026, soliciting proposals for maintenance and motor retrofit of 104 integrated Venetian blinds in the Chancery office building in Bern, Switzerland, with proposals due August 5, 2026.

The contractor must deliver a turnkey, all-inclusive fixed-price solution restoring 100% motorized functionality to Warema Type 1.16/25/35.07 (24v motor) blinds integrated within WICONA WICLINE aluminum composite windows while preserving thermal, acoustic, and aesthetic integrity. Pricing must encompass labor for all technician, electrician, and logistical personnel; materials including motors, cables, lift tapes, ladder cords, and hardware; specialized equipment and tools; transportation and freight; and fees covering disposal, administrative costs, permits, and insurance. No additional costs are entertained post-award.

Work scope includes furniture movement and surface protection, inspection and lubrication of window hardware and gaskets, replacement of failed motors and worn mechanical components, calibration and three-cycle testing of all 104 units, and integration into the building KNX control system. Only Swiss-certified electricians may perform electrical work under strict Lockout/Tagout procedures with zero-energy verification before wiring contact. Deliverables include internal cleaning, a comprehensive service report identifying all units and motor models, and evidence of proper disposal through authorized Swiss recycling collection points. NAICS 238390 (Other Building Finishing Contractors); PSC N099 (Installation Of Equipment—Miscellaneous).

Notice text

Statement of Work (SOW): Maintenance & Motor Retrofit (Final Version)

Project: Refurbishment of 104 Integrated Venetian Blinds
Location: Office Building – Bern, Switzerland
System Type: Warema Type 1.16/25/35.07 (24v motor) inside WICONA WICLINE Aluminum Composite Windows

1. Project Objective

The contractor shall provide a turnkey solution for the inspection, repair, and motor retrofit of 104 integrated venetian blinds. The objective is to restore 100% motorized functionality while maintaining the thermal, acoustic, and aesthetic integrity of the WICONA window units.

2. Comprehensive Pricing & Scope

The offer submitted by the contractor must be all-inclusive. No additional costs will be entertained after the contract award. The bid price shall include:

  • Labor: All technician, electrician, and logistical personnel hours.
  • Materials: All motors, cables, lift tapes, ladder cords, and hardware components.
  • Equipment: All tools, specialized window opening devices, safety gear, and cleaning supplies.
  • Transportation: All travel costs, vehicle expenses, and shipping/freight for parts.
  • Fees: Disposal fees, administrative costs, and any required permits or insurance.

3. Logistics & Site Management

  • Furniture Management: Contractor shall move office furniture and equipment as required to gain unobstructed access to the windows. All items must be protected and returned to their original positions upon completion.
  • Surface Protection: Provide appropriate floor and wall protection during the transit of tools and components.

4. Health, Safety & Electrical Standards

  • Qualified Personnel: Only certified electricians (per Swiss regulations) may perform electrical work.
  • Lockout/Tagout (LOTO): A strict LOTO procedure must be implemented. Hazardous energy sources must be isolated, locked, and tagged before work commences.
  • Verification: Zero-energy state must be verified via testing before physical contact with wiring.
  • Controls: Each motor control shall be integrated into the Building KNX system.

5. Technical Execution: WICONA & Warema Systems

  • Sash Access: Open the internal "sandwich" sash of the WICONA windows using the integrated latches.
  • Hardware Maintenance: Inspect and lubricate all WICONA latching mechanisms and concealed hardware.
  • Gasket Inspection: Verify the condition of internal gaskets. Damaged seals must be reported or replaced to ensure the cavity remains dust and moisture-free.
  • Blind Retrofit:
    • Identify and replace failed motors with compatible high-quality alternatives (e.g., Somfy, Elero) that fit the existing Warema headrails.
    • Replace worn lift tapes and ladder cords as necessary to ensure smooth mechanical operation.

6. Commissioning & Integration

  • Calibration: Set electronic end-limits (upper/lower) for every unit.
  • Testing: Perform three full cycles (Up/Down/Tilt) per window to ensure defect-free operation.
  • System Integration: Ensure new motors are integrated into the existing building control or radio systems.

7. Waste Disposal (Swiss Compliance)

  • Swiss Codes: Disposal must comply with vREG/ORDEA (Electrical Waste) and VeVA/OMW (Waste Movements).
  • Recycling: Deliver old motors and aluminum scrap to authorized SENS eRecycling or Swico collection points.
  • Evidence: Contractor shall provide official disposal certificates (Entsorgungsnachweis).

8. Cleaning & Handover

  • Internal Cleaning: Clean internal glass surfaces and aluminum slats before closing the sash.
  • Final Report: Provide a list of all units serviced, including specific motor model numbers used.

Files

File Type Posted
SOW Chancery Blinds .docx DOCX document

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