CEHO Digitization of Archival Collection
Closed Pre-Solicitation Posted
Not the latest version. See the latest solicitation from .
- Solicitation number
- W912HQ-24-S-DIGI
- Agency
-
Humphreys Engineer Center Support Activity
US Army Corps of Engineers, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 518210 Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services
- PSC
- Not on record
- Place of performance
- Alexandria, Virginia 22315, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Army Corps of Engineers (USACE) - Humphreys Engineer Center Support Activity is conducting a sources sought market survey for a firm fixed-price contract to digitize a substantial collection of paper records, photographs, negatives, and slides. The services required include optical scanning and the addition of appropriate metadata. The key qualifications are that interested vendors must have NAICS code 518210 (Optical Scanning Services) and the capability to perform a contract of this complexity. Vendors are asked to submit a capability package detailing their relevant experience, with a focus on projects completed within the past 5 years. This is an informational survey only, and no award will be made as a result.
The contract opportunity is set aside for small businesses. No incumbent contractors are mentioned. The performance period is 12 months, and the contractor must have an archival facility located within 75 miles of the CEHO in Alexandria, Virginia. Responses to the sources sought synopsis are due by 5:00 PM on June 17, 2024, and should be submitted to Parker.Condit@USACE.army.mil. The government reserves the right to reject any submissions.
Notice text
3 versions
Update #3 · Latest ·
Q and A SAM Digitization sources sought -
Sizes of Negatives and Slides: What are the various sizes of negatives and slides that need to be digitized? Are there specific formats or dimensions we should be particularly aware of?
Most of the negatives will be 3x4 inches. There will be some 35mm negatives, most in strips. There will be a few 3x4 glass lantern slides and the occasional 8x10 glass plate negative. The vast majority of the slides will be 35mm color.
Volume of Materials: Can you provide an estimate of the total number of negatives and slides that need to be digitized?
The volume of negatives and slides will vary based on the needs of the government. Small orders will be for 250-500 items; medium orders for 2,000-5,000 items; large orders for 5,000-10,000 items. Orders are expected to be executed on an “as needed” basis which is estimated to be every three to five months.
Sources sought below. See attached draft performance work statement. Send questions to Parker.Condit@usace.army.mil.
SOURCES SOUGHT SYNOPSIS – CEHO DIGITIZATION 31 May 2024
NOTE: See in the PWS (attached) that work has to be completed by the Contractor, and reviewed (inspected and accepted) by CEHO personnel at a location with 75 miles of USACE HECSA, Alexandria, VA.
This is a SOURCES SOUGHT SYNOPSIS announcement; market survey for information only, to be used for preliminary planning purposes. No proposals are being requested or accepted with this synopsis. The U.S. Army Corps of Engineers (USACE) – Humphreys Engineer Center Support Activity has been tasked to solicit firm fixed price contract to digitize paper records, photographs, negatives, and slides in a variety of formats and add the appropriate metadata. A draft PWS describing the services required has been attached. Interested vendors with NAICS code 518210 (size standard $40M), Optical scanning services (PSC Code D312) are encouraged to submit a capability package.
The capability packages for this sources sought market survey are not expected to be proposals, but rather statements regarding the company's existing experience in relation to the areas specified in the attached document. It is asked that interested parties respond to this sources sought synopsis with the following information:
- Organization name, location, and CAGE Code
- Business categorization (Large, Non-Profit, Small Business – e.g., WOSB, SDB, SDVOSB, HUBZONE, 8(a) etc.
- Company’s capability to perform a contract of this complexity to include, but not limited to, at least two examples of comparable work performed within the past 5 years with a brief description of the project(s), with customer name(s), phone number, email, and dollar value of the project(s).
This market survey is for informational and planning purposes only and does not constitute a Request for Proposal (RFP). It is not to be construed as a commitment by the U.S. Government. No award will be made as a result of this market survey. All information is to be submitted at no cost or obligation to the Government. The Government reserves the right to reject, in whole or in part, any private sector input as a result of this market survey. The Government is not obligated to notify respondents of the results of this survey. Interested companies shall respond to this sources sought synopsis no later than 5:00PM on 17 June 2024. Responses can be submitted via email to Parker.Condit@USACE.army.mil.
Update #2 ·
Sources sought below. See attached draft performance work statement. Send questions to Parker.Condit@usace.army.mil.
SOURCES SOUGHT SYNOPSIS – CEHO DIGITIZATION 31 May 2024
NOTE: See in the PWS (attached) that work has to be completed by the Contractor, and reviewed (inspected and accepted) by CEHO personnel at a location with 75 miles of USACE HECSA, Alexandria, VA.
This is a SOURCES SOUGHT SYNOPSIS announcement; market survey for information only, to be used for preliminary planning purposes. No proposals are being requested or accepted with this synopsis. The U.S. Army Corps of Engineers (USACE) – Humphreys Engineer Center Support Activity has been tasked to solicit firm fixed price contract to digitize paper records, photographs, negatives, and slides in a variety of formats and add the appropriate metadata. A draft PWS describing the services required has been attached. Interested vendors with NAICS code 518210 (size standard $40M), Optical scanning services (PSC Code D312) are encouraged to submit a capability package.
The capability packages for this sources sought market survey are not expected to be proposals, but rather statements regarding the company's existing experience in relation to the areas specified in the attached document. It is asked that interested parties respond to this sources sought synopsis with the following information:
- Organization name, location, and CAGE Code
- Business categorization (Large, Non-Profit, Small Business – e.g., WOSB, SDB, SDVOSB, HUBZONE, 8(a) etc.
- Company’s capability to perform a contract of this complexity to include, but not limited to, at least two examples of comparable work performed within the past 5 years with a brief description of the project(s), with customer name(s), phone number, email, and dollar value of the project(s).
This market survey is for informational and planning purposes only and does not constitute a Request for Proposal (RFP). It is not to be construed as a commitment by the U.S. Government. No award will be made as a result of this market survey. All information is to be submitted at no cost or obligation to the Government. The Government reserves the right to reject, in whole or in part, any private sector input as a result of this market survey. The Government is not obligated to notify respondents of the results of this survey. Interested companies shall respond to this sources sought synopsis no later than 5:00PM on 17 June 2024. Responses can be submitted via email to Parker.Condit@USACE.army.mil.
Update #1 ·
Sources sought below. See attached draft performance work statement. Send questions to Parker.Condit@usace.army.mil.
SOURCES SOUGHT SYNOPSIS – CEHO DIGITIZATION 31 May 2024
This is a SOURCES SOUGHT SYNOPSIS announcement; market survey for information only, to be used for preliminary planning purposes. No proposals are being requested or accepted with this synopsis. The U.S. Army Corps of Engineers (USACE) – Humphreys Engineer Center Support Activity has been tasked to solicit firm fixed price contract to digitize paper records, photographs, negatives, and slides in a variety of formats and add the appropriate metadata. A draft PWS describing the services required has been attached. Interested vendors with NAICS code 518210 (size standard $40M), Optical scanning services (PSC Code D312) are encouraged to submit a capability package.
The capability packages for this sources sought market survey are not expected to be proposals, but rather statements regarding the company's existing experience in relation to the areas specified in the attached document. It is asked that interested parties respond to this sources sought synopsis with the following information:
- Organization name, location, and CAGE Code
- Business categorization (Large, Non-Profit, Small Business – e.g., WOSB, SDB, SDVOSB, HUBZONE, 8(a) etc.
- Company’s capability to perform a contract of this complexity to include, but not limited to, at least two examples of comparable work performed within the past 5 years with a brief description of the project(s), with customer name(s), phone number, email, and dollar value of the project(s).
This market survey is for informational and planning purposes only and does not constitute a Request for Proposal (RFP). It is not to be construed as a commitment by the U.S. Government. No award will be made as a result of this market survey. All information is to be submitted at no cost or obligation to the Government. The Government reserves the right to reject, in whole or in part, any private sector input as a result of this market survey. The Government is not obligated to notify respondents of the results of this survey. Interested companies shall respond to this sources sought synopsis no later than 5:00PM on 17 June 2024. Responses can be submitted via email to Parker.Condit@USACE.army.mil.
Files
| File | Type | Posted |
|---|---|---|
| Draft Performance Work Statement .docx | DOCX document | |
| CEHO sources sought.docx | DOCX document |
Notice history
| Notice | Type | Posted |
|---|---|---|
| CEHO Digitization of Archival Collection | Solicitation | |
| This notice | Pre-Solicitation |
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