Catered Meals for Michigan Army National Guard (MIARNG)

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR part 12 and FAR part 13, and Simplified Acquisition Procedures as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

This solicitation is being issued as a request for quotation (RFQ). A statement that the Solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2020-05. This is a 100% Set-Aside for Small Business. The NAICS is 722320 and the small business size standard is $7,500,000.00.

Catered Meals at Camp Grayling are required in support of MIARNG soldiers who are in Training at Camp Grayling, MI. Please view and carefully read the Performance Work Statement (PWS) and the Technical Exhibits attached to this Combined Solicitation/Synopsis for Specifications.

1.0 QUOTE CONTENT AND SUBMISSION INSTRUCTIONS

The Government intends to make an award based on initial quotes but reserves the right to hold discussions. Offerors are encouraged to ensure that their initial quote is their best quote. The Government also reserves the right to require minor clarifications. However, the Government may award without requesting clarification or holding discussions.

It is the vendor’s responsibility to monitor Beta.SAM.gov for any amendments. The Government is not responsible for any attachments that are rejected by the cyber security due to corruption or virus extensions. It is the Offeror’s responsibility to contact the POC via email to verify the quote is received PRIOR to the date and time set for the due date of RFQ.

1.1   Quote Submission Date

• Responses for the submission of your Quote for this solicitation shall be received no later than 12:00pm, (ET) on Monday, July 13, 2020. Email your quotes directly to milagros.isabelbaez.civ@mail.mil.  Quotes submitted directly to this advertisment through Con Opps will not be evaluated or accepted.

1.2   Quote Content

• Contact/Company Information:

  • Contact Name
  • Contact Phone No. and E-mail Address
  • Complete business Mailing Address
  • Duns No.
  •  Cage Code
  • Tax ID

• Pricing 

  • Price quotes must be firm-fixed price.
  • Include the total price (i.e., sum of all extended amounts) in the price quote. 
  • FOB destination.
  • Net 30 days.
  • ARO
  • Prices must be valid for 60 days.
     

• Option up to six (6) Month Extension:

  • Please provide a firm fixed price (FFP) quotation for services to be performed in the event that the Government unilaterally exercises FAR 52.217-8, which would facilitate up to six (6) month extension of the period of performance $_____________ per Breakfast meal.  $__________per Lunch meal.  $_____________dinner meal.  

*** Please be advised, the contracting officer is not responsible for locating or obtaining any information not identified in the quote. 

                                                QUOTE SCHEDULE

Please fill out each CLIN in its entirety   If a CLIN is no charge or included in other portions of the quote.  Indicate  no charge or included on the price line item. 

An ommitted price or blank line may render your quote unacceptable.

CLIN DESCRIPTION                                                           QTY    U/M____PRICE___

0001    Catered Meals Breakfast  July 18-01 Aug 2020       1     Job    $__________

0002    Catered Meals Dinner      July 18-01 Aug 2020        1    Job     $___________

0003    Option to Extend  Breakfast                                     1 per Meal $____________

0004    Option to Extend Lunch                                            1per Meal $____________

0005    Option to Extend Dinner                                            1per Meal $____________

Please provide a firm fixed price (FFP) quotation for catered meal services to be performed in the event that the Government unilaterally exercises FAR 52.217-8, which would facilitate up to six (6) month extension of the period of performance for catered meals served on Camp Grayling or within 100 miles of Camp Grayling.

              CLIN DESCRIPTION                                                                 PRICE

0006     Contract Man Power Reporting                      1        Job  $_______________

The contractor shall report all contractor labor hours (including subcontractor labor hours) required for performance of services for the National Guard Bureau via a secure data collection site. The contractor shall completely fill in all required data fields using the following web address: http://www.ecmra.mil/. Reporting inputs shall be for the labor executed during the period of performance during each government fiscal year (FY), which runs October 1through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk at http://www.ecmra.mil.

2.0 DELIVERY, INSPECTION AND ACCEPTANCE______

Contractor shall provide all supplies, labor, tools, equipment, and supervision necessary to provide remote feeding for up to 658 Soldiers. Contractor shall provide all food supplies and raw subsistence. Meals include breakfast and dinner. Prepared and packed into two (2) headcount breakdown. (See Technical Exhibit 2 for the headcount breakdown per location).

The contractor is responsible to deliver all packed meals to up to two locations on Camp Grayling Cantonment and Training Areas, to include North Forward Operating Base (NFOB). Meals shall be served from Cantonment location and delivered to NFOB for subsequent breakdown and distribution to individual unit locations by Army personnel.

Food shall ultimately be delivered to Camp Grayling 631M DFAC, Grayling, MI 49738 and NFOB. Food shall be served at 631M and delivered in individually packaged containers to NFOB. Food preparation may be performed at the 631M DFAC using caterer’s OWN portable/mobile  equipment and subsistence supplies or may be prepared at the contractor's place of business and delivered to the training site. The Governmentments equipment may not be used without expressed and written authorization from the Contracting Officer.

Period of Performance: The period of performance is 18 July 2020 thru 01 August 2020.

Invoices must be submitted through Wide Area Work Flow (https://wawf.eb.mil).

3.0 GENERAL INSTRUCTIONS________________________

Offers shall submit a Quote via email in accordance with the instructions contained herein. Each electronic file shall be clearly named in accordance with the solicitation provisions. The Offeror’s Quote shall be submitted in according to the requirements set forth below:

Quotes will be considered late unless the Offeror completes the entire submission of the quote before the closing date and time for receipt of Quotes under this solicitation. Late Quotes may not be eligible for award. Quote submission must be completed by the date and time indicated in section 1 (Quote Content and Submission instructions). Please note: As applicable, these submission instructions will also apply to any future correspondence related to this solicitation.

3.1       Errors, Omissions, or Ambiguities

If an Offeror believes the solicitation, including the Performance Work Statement (PWS), contains an error, omission, or ambiguity, or is otherwise unsound, the Offeror shall immediately notify the Contract Administrator and Contracting Officer in writing with supporting rationale prior to the date set for the closing for receipt of quotes.

3.2       False Statements in Offers

Offerors must provide full, accurate, and complete information as required by this solicitation and its attachments. The penalty for making false statements in offers is prescribed in 18 U.S.C. 1001.

4.0 QUESTIONS AND AMENDMENTS________________________

All questions regarding this RFQ shall be submitted in writing to milagros.isabelbaez.civ@mail.mil. Questions regarding this solicitation/amendment  are due no later than 12:00pm (ET), Friday  July 10, 2020.

Questions submitted via telephone or voicemail or beta.SAM will not be accepted and will not be addressed in any amendments to the RFQ. Answers to questions will be provided to all prospective Offerors, giving due regard to the proper protection of the proprietary information. In order to receive responses to questions, Offerors shall cite, at a minimum, the section, paragraph, number, and page number in the format shown below. Further, Offerors are reminded that the Government will not address any hypothetical questions aimed toward receiving a potential “evaluation decision” from the Government.

When submitting questions and comments, please refer to the specific text of the RFQ in the following format:

Email “subject line” shall read:

RFQ No.: W912JB20Q0127 – Questions Submitted (Contractor Name)

Questions shall be submitted in a Microsoft Excel file in the following format:

Solicitation or Attachments RFQ Section|Paragraph| No.Page No.(s)|Questions |Category(Contract or Technical) |Question

1

2

All questions will be answered in an amendment and provided to all Offerors via beta.SAM. The government will not attribute any questions(s) asked to the submitting Offeror(s).

If Amendments to the solicitation are issued, all Offerors must acknowledge the Amendment(s) by completing block 8, 15a 15b and 15C on the accompanying Standard Form 30  Amendment to Solicitation and returning the signed Standard Form 30 for all Amendments issued with the Offeror’s quote submission. Failure to acknowledge all Amendments issued by the Government may result in the quote submitted in response to the solicitation  unacceptable and/or rejected by the Government.

 5.0 ADDITONAL INFORMATION AND BASIS FOR AWARD___

5.1       Evaluation

The Government intends to award to a small business that meets all the requirements listed in the PWS and to a responsible company whose quote, conforming to the terms and conditions of the solicitation, is most advantageous to the government based on price and other factors that provide the best value to the government. Best value will be determined by evaluating each quote for price, past performance, prior experience providing catering services on Military Installations and the Capability to provide catering services on Military Installations. All evaluation factors are approximately equal.

5.2       Basis for Award

One award will be made to the responsible Offeror submitting an overall quote that is determined most advantageous to the Government, price and non-price factors considered. The basis for award will be best value in accordance with FAR 16.505. Evaluation will be conducted and selection will be made in accordance with the guidelines provided in the Federal Acquisition Regulation (FAR), the Performance Work Statement (PWS), and this RFQ.

The Government intends to award to the small business that meets or exceeds the performance work statement and technical requirments  listed and meets the provisions of the solicitation. The Government may award to other than the lowest priced quote. The perceived benefits of the higher priced quote with relevant successful prior experience with catering on Military Installations may merit the additional cost. The awardee must not have negative or adverse information on FAPIIS or SPRS in the last three years. Negative or adverse action in FAPIIS or SPRS in the last three years may render your quote unacceptable.