Carson NF Copy Machine Servicing
Cancelled Pre-Solicitation Posted
- Solicitation number
- 1158253
- Agency
-
Region 3 - Southwestern Region
Forest Service, Department of Agriculture
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- Not on record
- PSC
- Not on record
- Place of performance
- Taos, New Mexico, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The USDA Forest Service Carson National Forest is conducting market research to identify qualified vendors for a Firm Fixed-Price contract to service copy machines across multiple locations in northern New Mexico. This Sources Sought announcement, issued by Procurement and Property Services under NAICS Code 811210 (Electronic and Precision Equipment Repair and Maintenance), is not a formal solicitation and will not result in immediate contract awards. Interested small businesses must demonstrate capability to perform bi-annual servicing of eight copy machines, including deep cleaning of internal components, component inspection, calibration and alignment, firmware updates, diagnostics and testing, and parts replacement. Interested vendors should submit their capability statements including company name, address, point of contact information, business size classification, and confirmation of SAM registration to Ellena Silva at ellena.silva@usda.gov by March 13, 2026, at 5:00 PM Mountain Time. No evaluation criteria are specified in this pre-solicitation phase, as responses are intended solely to inform the government's determination of the appropriate procurement method for the forthcoming formal solicitation.
This opportunity is designated as a Total Small Business set-aside, limiting competition to firms meeting small business size standards under NAICS Code 811210. The contract will cover servicing of eight copy machines distributed across six Carson National Forest locations: the Taos Supervisor Office (two HP Color LaserJet Flow MFP M880 machines), Canjilon Ranger District (one HP Color LaserJet Flow M880), El Rito Ranger District (one HP Color LaserJet Flow MFP M880), Jicarilla Ranger District (one Konica Minolta C364E), Tres Piedras Ranger District (one HP Color LaserJet Flow MFP M880), and Questa Ranger District (one HP Color LaserJet Flow MFP M880). The contract will consist of a base year with two option years, though specific pricing and performance metrics have not been disclosed in this market research announcement. No incumbent contractor information or estimated award values are provided in the pre-solicitation notice.
Notice text
Sources Sought for Market Research
Project Reference: 1158253
Carson NF Copy Machine Servicing Issued By: Ellena Silva
Procurement and Property Services, CSA 5
NAICS Code: 811210 Electronic and Precision Equipment Repair and Maintenance
Issue Date: 02/25/2026 Date Due: 03/13/2026
Email: ellena.silva@usda.gov
SYNOPSIS OF PROJECT
This is a Sources Sought announcement to assist in the determination for advertising for interested vendors for Copier Servicing. No quotes are being requested or accepted with this announcement. This is not a solicitation for quotes and no contract shall be awarded from this announcement. The type of solicitation to issue will depend upon the responses to this announcement. No reimbursement will be made for any costs associated with providing information in response to this announcement or any follow-up information requests.
The purpose of this announcement is to gain knowledge of interest, capabilities, and qualifications of various members of the Small Business Community to compete and perform a Firm Fixed-Price contract.
The Carson National Forest anticipates soliciting for and awarding a contract for a base year and two option years for servicing of eight (8) Copy machines. This copier servicing package will include the current Government owned equipment listed below:
Canjilon Ranger District
Building #358, State Rd 115, Canjilon, NM 87515
HP Color Laser Jet Flow M880
El Rito Ranger District
State Rd 554, Building #1221, El Rito, NM 87530
HP Color Laser Jet Flow MFP 880
CE992A
Jicarilla Ranger District
1110 Rio Vista Lane, Unit #2, Bloomfield, NM 87413
Konica Minolta
C364E
Tres Piedras Ranger District
22280 HWY 64, Tres Piedras, NM 87577
HP Color Laser Jet Flow MFP M880
Questa Ranger District
184 State Hwy 38, Questa, NM 87556
HP Color Laser Jet Flow MFP M880
Taos Supervisor Office Mailroom
208 Cruz Alta Rd, Taos, NM
HP Color Laser Jet Flow MFP M880
Taos Supervisor Office
208 Cruz Alta Rd, Taos, NM
HP Color Laser Jet Flow MFP M880
Camino Real Mailroom
15160 State Rd 75, Penasco, NM 87553
HP Color Laser Jet Flow MFP M880
The Contractor is to conduct bi-annual servicing of a total of eight (8) copy machines (located at the SO, and all other district offices). The number of machines to be serviced is: two (2) at the Carson SO; and six (6) at the remaining district offices as stated above. The table above describes the make and model of items to be serviced.
• Deep cleaning: Technicians perform a deep clean of internal components, removing dust and toner buildup that can cause issues.
• Component inspection: Key parts like rollers, belts, and the fuser are checked for wear and tear.
• Calibration and alignment: Print settings and color calibration are fine-tuned for optimal results.
• Firmware updates: The machine's software is checked for necessary updates to fix bugs and improve performance.
• Diagnostics and testing: The machine is tested, and diagnostic codes are checked to catch potential problems early.
• Part replacement: Worn-out components are replaced to ensure proper function.
Offeror's response to this sources Sought shall include the following information:
• Offeror's name, address, point of contact, phone number, and e-mail address
• Offeror's inters in bidding on the solicitation when it is issued
• Offeror's capability to meet requirements
• Offeror's business size (small/large- type of small business)
Interested quoters shall respond to this Sources Sought no later than 03/13/2026, 1700 MT. All interested contractors must be registered in the System for Award Management (SAM) website to be eligible for award of Government contracts.
Files
| File | Type | Posted |
|---|---|---|
| Sources Sought.pdf |
Similar open opportunities
| Opportunity | Agency | Set-aside | Responses due |
|---|---|---|---|
| Opportunity Available to NM FERM BPA Zone 1 Contractors ONLY with the USDA Forest Service | Forest Service | Total Small Business |
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