Carpet Tile Procurement to Include Removal, Disposal, and Installation

*AMENDMENT 1: Questions received and supporting answers:

(1)Will government or contractor be required to clear contents inside cubicles such as computers, files, etc prior to moving of cubicles? 

The current workstations will be removed and reinstalled by a separate vendor; however, the coordinated effort is anticipated to be that the furniture vendor will remove a certain area for the carpet work, and install the new furniture when the carpet is complete.  The government POC for coordination of this event will be determined at the time of award.

(2) Do you have the model number of carpet tile the government is looking to have installed? No model number is listed under tile requirements?

The following statement is shown on page 3 of the Instruction to Offerors: 

Factor 1 – Technical Acceptability -Technical Acceptability will be evaluated and assigned an overall rating of “satisfactory” or “unsatisfactory”. In order to be determined acceptable, the Contractor shall be able to provide the latest commercially available version of the Mohawk “Walk Right Up” carpet tile, be able to properly install the new carpet tile, and be able to remove and properly dispose of the carpet tile currently in place.

(3) How would you like my proposal to be submitted for this project? As shown below.

Closing date and time for receipt of offers is 28 March 2024 at 12:00 pm EST. Quotes and questions shall be submitted by email to jeremy.a.wood@uscg.mil.  Please indicate solicitation 70Z03824QS0000005 in the subject line.  Phone calls WILL NOT be accepted.

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR subpart 12.6 and part , as supplemented with additional information included in this notice.  This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued.  Solicitation number 70Z03824QS0000005 is issued as a Request for Quotation (RFQ).  This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-03, Effective February 23, 2024.

The applicable North American Industry Classification Standard Code is 449121.  The small business size standard is $9.0M. This solicitation is 100% set-aside for small business. Only small business sources may submit a quotation.

It is anticipated that a firm-fixed price purchase order will be awarded as a Total Small Business Set-Aside as a result of this synopsis/solicitation. Contractors having the expertise and capabilities to provide these items are invited to submit offers in accordance with the requirements stipulated in this solicitation.

The following documents are attached:

• Attachment 1:  Carpet Tile Requirements – 70Z03824QS0000005
• Attachment 2:  Terms and Conditions – 70Z03824QS0000005
• Attachment 3:  Instructions to Offerors – 70Z03824QS0000005

Closing date and time for receipt of offers is 28 March 2024 at 12:00 pm EST. Quotes and questions shall be submitted by email to jeremy.a.wood@uscg.mil.  Please indicate solicitation 70Z03824QS0000005 in the subject line.  Phone calls WILL NOT be accepted.

NOTICE FOR FILING AGENCY PROTESTS

United States Coast Guard Ombudsman Program

It is the policy of the United States Coast Guard (USCG) to issue solicitations and make contract awards in a fair and timely manner.  The Ombudsman Program for Agency Protests (OPAP) was established to investigate agency protest issues and resolve them without expensive and time- consuming litigation. OPAP is an independent reviewing authority that is empowered to grant a prevailing protester essentially the same relief as the Government Accountability Office (GAO).

Interested parties are encouraged to seek resolution of their concerns within the USCG as an Alternative Dispute Resolution (ADR) forum rather than filing a protest with the GAO or some external forum. Interested parties may seek resolution of their concerns informally or opt to file a formal agency protest with the Contracting Officer or Ombudsman.                                                                

Informal Forum with the Ombudsman.  Interested parties who believe a specific USCG procurement is unfair or otherwise defective should first direct their concerns to the applicable Contracting Officer. If the Contracting Officer is unable to satisfy their concerns, interested parties are encouraged to contact the U.S. Coast Guard Ombudsman for Agency Protests.  Under this informal process the agency is not required to suspend contract award performance.  Use of an informal forum does not suspend any time requirement for filing a protest with the agency or other forum.  In order to ensure a timely response, interested parties should provide the following information to the Ombudsman: solicitation/contract number, contracting office, Contracting Officer, and solicitation closing date (if applicable).

Formal Agency Protest with the Ombudsman. Prior to submitting a formal agency protest, protesters must first use their best efforts to resolve their concerns with the Contracting Officer through open and frank discussions. If the protester’s concerns are unresolved, an Independent Review is available by the Ombudsman.  The protester may file a formal agency protest to either the Contracting Officer or as an alternative to that, the Ombudsman under the OPAP program.

Contract award or performance will be suspended during the protest period unless contract award or performance is justified, in writing, for urgent and compelling reasons or is determined in writing to be in the best interest of the Government.  The agency’s goal is to resolve protests in less than 35 calendar days from the date of filing. Protests shall include the information set forth in FAR 33.103(d) (2). If the protester fails to submit the required information, resolution of the protest may be delayed or the protest may be dismissed. To be timely protests must be filed within the period specified in FAR 33.103(e).  Formal protests filed under the OPAP program should be submitted electronically to OPAP@uscg.mil and the Contracting Officer or by hand delivery to the Contracting Officer.

Election of Forum.  After an interested party protests a Coast Guard procurement to the Contracting Officer or the Ombudsman, and while the protest is pending, the protester agrees not to file a protest with the GAO or other external forum. If the protest is filed with an external forum, the agency protest will be dismissed.

The Ombudsman Hotline telephone number is 202.372.3695

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR subpart 12.6 and part , as supplemented with additional information included in this notice.  This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued.  Solicitation number 70Z03824QS0000005 is issued as a Request for Quotation (RFQ).  This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-03, Effective February 23, 2024.

The applicable North American Industry Classification Standard Code is 449121.  The small business size standard is $9.0M. This solicitation is 100% set-aside for small business. Only small business sources may submit a quotation.

It is anticipated that a firm-fixed price purchase order will be awarded as a Total Small Business Set-Aside as a result of this synopsis/solicitation. Contractors having the expertise and capabilities to provide these items are invited to submit offers in accordance with the requirements stipulated in this solicitation.

The following documents are attached:

• Attachment 1:  Carpet Tile Requirements – 70Z03824QS0000005
• Attachment 2:  Terms and Conditions – 70Z03824QS0000005
• Attachment 3:  Instructions to Offerors – 70Z03824QS0000005

Closing date and time for receipt of offers is 28 March 2024 at 12:00 pm EST. Quotes and questions shall be submitted by email to jeremy.a.wood@uscg.mil.  Please indicate solicitation 70Z03824QS0000005 in the subject line.  Phone calls WILL NOT be accepted.

NOTICE FOR FILING AGENCY PROTESTS

United States Coast Guard Ombudsman Program

It is the policy of the United States Coast Guard (USCG) to issue solicitations and make contract awards in a fair and timely manner.  The Ombudsman Program for Agency Protests (OPAP) was established to investigate agency protest issues and resolve them without expensive and time- consuming litigation. OPAP is an independent reviewing authority that is empowered to grant a prevailing protester essentially the same relief as the Government Accountability Office (GAO).

Interested parties are encouraged to seek resolution of their concerns within the USCG as an Alternative Dispute Resolution (ADR) forum rather than filing a protest with the GAO or some external forum. Interested parties may seek resolution of their concerns informally or opt to file a formal agency protest with the Contracting Officer or Ombudsman.                                                                

Informal Forum with the Ombudsman.  Interested parties who believe a specific USCG procurement is unfair or otherwise defective should first direct their concerns to the applicable Contracting Officer. If the Contracting Officer is unable to satisfy their concerns, interested parties are encouraged to contact the U.S. Coast Guard Ombudsman for Agency Protests.  Under this informal process the agency is not required to suspend contract award performance.  Use of an informal forum does not suspend any time requirement for filing a protest with the agency or other forum.  In order to ensure a timely response, interested parties should provide the following information to the Ombudsman: solicitation/contract number, contracting office, Contracting Officer, and solicitation closing date (if applicable).

Formal Agency Protest with the Ombudsman. Prior to submitting a formal agency protest, protesters must first use their best efforts to resolve their concerns with the Contracting Officer through open and frank discussions. If the protester’s concerns are unresolved, an Independent Review is available by the Ombudsman.  The protester may file a formal agency protest to either the Contracting Officer or as an alternative to that, the Ombudsman under the OPAP program.

Contract award or performance will be suspended during the protest period unless contract award or performance is justified, in writing, for urgent and compelling reasons or is determined in writing to be in the best interest of the Government.  The agency’s goal is to resolve protests in less than 35 calendar days from the date of filing. Protests shall include the information set forth in FAR 33.103(d) (2). If the protester fails to submit the required information, resolution of the protest may be delayed or the protest may be dismissed. To be timely protests must be filed within the period specified in FAR 33.103(e).  Formal protests filed under the OPAP program should be submitted electronically to OPAP@uscg.mil and the Contracting Officer or by hand delivery to the Contracting Officer.

Election of Forum.  After an interested party protests a Coast Guard procurement to the Contracting Officer or the Ombudsman, and while the protest is pending, the protester agrees not to file a protest with the GAO or other external forum. If the protest is filed with an external forum, the agency protest will be dismissed.

The Ombudsman Hotline telephone number is 202.372.3695