Carl Zeiss Elyra PS. 1 Microscope Maintenance Plan
Closed Special Notice Posted
- Solicitation number
- NOI-PCA-NCI-01526
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 811210 Electronic and Precision Equipment Repair and Maintenance
- Place of performance
- United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The National Institutes of Health's National Cancer Institute (NCI) has issued a Notice of Intent to Sole Source for the annual maintenance and service of a Carl Zeiss Elyra PS.1 super-resolution microscope. The Department of Health and Human Services is seeking to award a firm-fixed-price purchase order on a sole-source basis to Carl Zeiss Microscopy LLC, located in White Plains, New York. This Special Notice was posted on March 12, 2026, with a deadline of March 20, 2026. The procurement is categorized under Electronic and Precision Equipment Repair and Maintenance (NAICS 811210) and involves maintenance/repair services for laboratory equipment (PSC J066). The NCI intends to procure one year of the Protect Premium Plan service agreement for the mission-critical microscope instrument used at the Optical Microscopy Core in Bethesda, Maryland.
The sole-source justification rests on Carl Zeiss Microscopy LLC being the only responsible source capable of providing the required services, as the Elyra PS.1 microscope and its ZEISS ZEN operating software are proprietary systems accessible only through factory-trained engineers with exclusive access to diagnostic tools and calibration software. The service contract, effective May 1, 2026 through April 30, 2027, encompasses preventive maintenance, emergency corrective services during standard business hours, remote and phone support, OEM replacement parts, software upgrades, and system workstation coverage. Only Carl Zeiss-authorized field service engineers with requisite technical qualifications and factory training are eligible to perform the work, with at least one backup support person required. The purchase order will not exceed the Micro Purchase Threshold and will be paid via purchase card within thirty days of invoice submission in accordance with federal prompt payment requirements. Contractors are excluded from responsibility for damage resulting from customer negligence, unauthorized service, misuse, or system problems caused by the customer.
Notice text
Notice of Intent to Sole Source - Carl Zeiss Elyra PS.1 Microscope Maintenance Plan
(i) Description
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are not being requested and a written solicitation will not be issued.
The National Cancer Institute (NCI) of the National Institutes of Health (NIH) intends to award a firm-fixed-price purchase order on a sole-source basis to Carl Zeiss Microscopy LLC, located in White Plains, NY, to procure annual service and maintenance for a mission-critical super-resolution microscope.
The requirement is for the following:
Annual Maintenance Service, ELYRA PS.1Protect Premium Plan with Protect Premium Research Microscope MotCatalog # 000000-1912-885 & # 000000-1912-874 S/N: 2560000238
Quantity: One
A detailed Statement of Work (SOW) is included as an attachment to this notice.
(ii) Justification for Sole Source
The statutory authority for this sole-source award is 41 U.S.C. 1901(a)(1) as implemented by FAR 13.106-1(b)(1)(i), permitting other than full and open competition when only one responsible source and no other supplies or services will satisfy agency requirements. Carl Zeiss Microscopy LLC is the only source capable of providing the required services because:
- Proprietary System: The Elyra PS.1 microscope and its required ZEISS ZEN operating software are proprietary to Carl Zeiss.
- Exclusive Expertise: Only factory-trained Carl Zeiss engineers have access to the proprietary diagnostic tools, calibration software, and training required to maintain the instrument to original factory specifications.
- OEM Parts: Carl Zeiss is the only provider of OEM-grade replacement parts, which are necessary to protect the integrity of the instrument and ensure the validity of the cancer research data it produces.
(iii) Submission Information
This is not a request for competitive proposals. However, all responsible sources may submit a capability statement which shall be considered by the agency. To be considered, responses must be submitted in writing to the Point of Contact named in this notice by March 20, 2026, at 5:00 PM Eastern Time.
All capability statements must be submitted via email to the Point of Contact listed in section (iv) of this notice.
A determination by the Government not to compete this proposed contract based upon responses to this notice is solely within the discretion of the Government. Information received will normally be considered solely for the purpose of determining whether to conduct a competitive procurement.
(iv) Point of Contact
Primary Point of Contact: Dana Monroe, Contract Specialist
Email: dana.monroe@hhs.gov
Files
| File | Type | Posted |
|---|---|---|
| SOW - Carl Zeiss Elyra PS.1 Microscope - MSA - 1 YR.pdf |
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