Cancer Tumor Registry for the VA Loma Linda Healthcare System

THIS REQUEST FOR INFORMATION (RFI) SOURCES SOUGHT IS ISSUED SOLELY FOR MARKET RESEARCH AND PLANNING PURPOSES ONLY AND DOES NOT CONSTITUTE A SOLICITATION.

1. Responses to this Sources Sought must be in writing. The purpose of this Sources Sought Announcement is for market research only to make appropriate acquisition decisions and to gain knowledge of Small Business Capability, including Service Disabled Veteran Owned Small Businesses and Veteran Owned Small Businesses (SDVOSB/VOSB) interested and capable of performing the work.

2. The NAICS for this requirement is 518210 Data Processing, Hosting and Related Services and the Product Service Code is R702 Data Collection Services



3. Interested and capable Contractors should respond to this notice not later than Wednesday, January 17, 2018 by providing the following via email only to Sandra.Fusco@va.gov.



a) company name

b) address

c) point of contact

d) phone, fax, and email of primary point of contact

e) DUNS number

f) Type of small business, if applicable, (e.g. Services Disabled Veteran Owned small Business(SDVOSB), Veteran-owned small business (VOSB), 8(a), HUB-Zone, Women Owned Small Business, Small disadvantaged business, or Small Business).

g) A capability statement that addresses the organization s qualifications and ability to perform as a contractor specifically for the work described in paragraph 5 below. Respondents are also encouraged to provide specific examples (e.g. contract number, point of contact information) of the Contractor s experience providing the same or similar supplies/services to that described in paragraph 5 below.



4. SDVOSB/VOSB respondents.

a) If respondent is VOSB or SDVOSB, respondent is encouraged to provide proof of www.vetbiz.gov certification. In addition, SDVOSB/VOSB Contractors are asked to acknowledge that they understand the limitations on sub-contracting pursuant to FAR 52.219-14, Limitations on Sub-Contracting, which will be included in the impending solicitation. Further SDVOSB/VOSB contractors are asked to respond that they are capable of providing the requested services keeping within the parameters of this clause.

b) Small businesses, including SDVOSB/VOSBS are also advised that per 13 CFR, § 125.6 the prime contractor's limitations on subcontracting are as follows:

1) General. In order to be awarded a full or partial small business set-aside contract with a value greater than $150,000, an 8(a) contract, an SDVO SBC contract, a HUBZone contract, a WOSB or EDWOSB contract pursuant to part 127 of this chapter, a small business concern must agree that:

2) In the case of a contract for services (except construction), it will not pay more than 50% of the amount paid by the government to it to firms that are not similarly situated. Any work that a similarly situated subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded.

5. Required Services. The VA Loma Linda Healthcare System requires a Contractor to provide Tumor Registry Services consisting of the following:

Ongoing records maintenance, including completion of abstraction



Ongoing timely and accurate case abstracting and coding with 90% accuracy



Assisting to eliminate backlog cases



Computer data entry (electronic patient record/VISTA Oncology package) of all cases



Meeting reporting requirements of statewide cancer registry, the American College of Surgeon s Commission on Cancer and the VA Central Cancer Registry



Maintaining credentials through the National Cancer Registrar s Association



Maintaining a cancer database that can be used to evaluate the efficiency of cancer therapy in the region as well as provide a base for epidemiological studies; and



Maintaining patient and records confidentiality in accordance with the Privacy Act of 1974, complying with the terms of VA computer access security agreement, and other applicable government regulations



Providing occasional consultative services both by telephone and possibly on site to assist sites in the accreditation process



Contractor Responsibilities:



Contractor shall provide all necessary computer equipment for use at remote site, as applicable.



Contractor shall provide the Cancer Registry function of follow-up as described in the Standards of the American College of Surgeon s Commission on Cancer (ACoS CoC); Facility Oncology Registry Data Standards (FORDS). These functions shall include computer input, data review and report generation tailored to the needs and/or specifications of the VA.



Contractor personnel functioning under the impending contract shall be Certified Tumor Registrars. Contractor shall verify its personnel s current certification status with the National Cancer Registrars Association.



6. Please note that if VA s pending market research establishes that two or more VOSB or SDVOSB, who are certified in VA s Vendor Information Pages (VIP) site https://www.vip.vetbiz.gov/, can provide the services, VA will set aside the underlying solicitation per 38 U.S.C. §8127. 

7. All Offerors who provide goods or services to the United States Federal Government must be registered in the System for Award Management (SAM) database found at https://www.sam.gov. Registration must include Representations and Certifications. --End of Sources Sought Announcement--