Calibration & Maintenance Services for Non-destructive Test Equipment

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-72. The solicitation number for this requirement is W91ZLK-17-T-0085. This requirement is being solicited as a 100% small business set aside. The associated North American Industry Classification System (NAICS) Code is 811219, Commercial and Industrial Machinery repair and Maintenance Service, and the Small Business Size Standard is $20,500,000.00. The Government intends to award a Firm-Fixed Price purchase order.
This procurement will be evaluated as lowest price technically acceptable and in accordance with the Performance Work Statement shown listed below.

PERFORMANCE WORK STATEMENT
Nondestructive Test Equipment Calibration & Maintenance Services

C.1 GENERAL.

C.1.1 SCOPE. This is a non-personal services contract to provide semiannual
nondestructive test equipment calibration and maintenance. The Government shall not
exercise any supervision or control over the contract service providers performing the
services herein.

C.1.2 BACKGROUND. The Aberdeen Test Center (ATC) Nondestructive Test branch
provides test inspections on U.S. Army test programs that determine the integrity,
functionality, and most importantly, the safety of test assets. These tasks require
equipment maintenance and semiannual calibration to maintain proper tolerances,
results, and adhere to American Society for Nondestructive Testing (ASNT) and
National Aerospace Standard 410 (NAS-410) requirements.

C.1.3 PERIOD OF PERFORMANCE (POP). The contract shall have a 1-year base year
plus two 1-year option years. Any changes shall only be approved by the contracting
officer.

C.1.4 CONTRACT TYPE. This will be a Firm Fixed Price (FFP) contract.

C.1.5 PLACE OF PERFORMANCE. Work shall be performed at the U.S. Army ATC,
Aberdeen Proving Grounds, MD.

C.1.6 WORK SCHEDULE.

C.1.6.1 ATC is currently operating under an alternative work schedule. When contract
performance takes place at ATC, the contractor shall perform within the hours of the
government alternative work schedule. The work schedule is 8 workdays of 9 hours
each, 1 workday of 8 hours, and every other Friday known as the Regular-Day-Off
(RDO) as shown below. All workdays commence at 0700.
M T W T F
Week 1 9hrs 9hrs 9hrs 9hrs 8hrs
Week 2 9hrs 9hrs 9hrs 9hrs 0hrs

C.1.6.2 When contract performance takes place at ATC, work shall be performed during
normal business hours. Work shall not be scheduled during the following Federal
Holidays: New Year's Day, M.L. King Birthday, Presidents Day, Memorial Day,
Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and
Christmas Day.

C.1.6.3 When contract performance takes place at ATC, all work shall be coordinated in
advance with the Government Contracting Officers Representative (COR).

C.1.7 SAFETY. The contractor shall provide all safety equipment required for
contractor personnel operating in an industrial area in accordance with OSHA standards
and ATC regulations and procedures. Contractor personnel shall have personal
protective equipment in their possession at all times while performing modification
services and shall utilize this equipment in accordance with OSHA standards, ATC
regulations, and as conditions warrant. This shall include, but is not limited to safety
shoes, hard hats, eye protection, hearing protection, work gloves and personal fall
arrest systems. The Contractor shall abide by all ATC Safety Policies at no additional
cost to the government.

C.1.7.1 PERSONAL PROTECTIVE EQUIPMENT (PPE). All contractor personnel shall
wear the appropriate PPE when in the following work areas: range areas where
entrance is controlled by the Range Operations Team, industrial buildings, at
construction sites, test sites and test facilities. Other areas may be reviewed to
determine if hazards are present which necessitate the use of PPE. Failure to wear/use
PPE may cause removal from the job site and/or seizure of non-compliant
equipment/items.

C.2 APPLICABLE DOCUMENTS AND AVAILABILITY.

C.2.1 APPLICABLE DOCUMENTS.

a. All applicable Occupational Safety and Health Administration (OSHA) regulations
b. All applicable ATC Safety Regulations and Standard Operating Procedures
(SOP)

C.2.2 AVAILABILITY OF DOCUMENTS. The government will be responsible for
providing the contractor all ATC and/or Department of the Army SOPs or regulations.
The contractor shall be responsible for having access to OSHA regulations.

C.3 REQUIREMENTS. The contractor shall provide calibration and maintenance every
six months for the nondestructive equipment IAW the ASNT and NAS-410
requirements.

Model Nomenclature
US‐454 Eddy Current Instrument
US‐454 Eddy Current Instrument
US‐454 Eddy Current Instrument
US‐454 Eddy Current Instrument
US‐454 Eddy Current Instrument
Page 3 of 6
US‐454 Eddy Current Instrument
Phasec 2200 Eddy Current Instrument
Phasec 2200 Eddy Current Instrument
5kA FWDC Mag Wet Bench
5kA FWDC Mag Wet Bench
3kA HWDC Mag Wet Bench
3kA FWDC Mag Wet Bench
10kA FWDC Mag Wet Bench
Power Pack P‐90
Power Pack P‐90
Power Pack P‐1000
Power Pack M‐530
Gauss Meter
Gauss Meter
Gauss Meter
Demag Demag machine
Demag Demag machine
10‐0‐10 Magnetometer
10‐0‐10 Magnetometer
10‐0‐10 Magnetometer
10‐0‐10 Magnetometer
10‐0‐10 Magnetometer
10kA FW/HW Shunt Meter
10kA FW/HW Shunt Meter
Y‐1 Yoke
Y‐1 Yoke
Y‐7 Yoke
Y‐7 Yoke
XS555‐L Light meter
XS555‐I Light meter
XR‐1000 Light meter
XR‐1000 Light meter
XR‐1000 UVA/Vis sensor
XR‐1000 UVA/Vis sensor
DSE‐100X Radiometer
DSE‐100X Radiometer
DM‐365X Radiometer
DLM‐1000 White light sensor
DLM‐1000 White light sensor
DLM‐1000 UV sensor
DLM‐1000 UV sensor
DLM‐1000 Radiometer
DLM‐1000 Radiometer
DIX‐555A Visible sensor
DIX‐555A Visible sensor
DIX‐365 UVA sensor
DIX‐365 UVA sensor
D‐3030 Thermometer
0‐200psi Pressure gauge
0‐200psi Pressure gauge
0‐200psi Pressure gauge
0‐200psi Pressure gauge
0‐160 F Temperature gauge
0‐160 F Temperature gauge
0‐160 F Temperature gauge
0‐160 F Temperature gauge
Vis Light meter
QFT‐100 UT instrument
QFT‐100 UT instrument

The contractor shall be a recognized Magnaflux® authorized service center. The magnetic particle units shall be calibrated per American Society for Testing and
Materials E1444-11 (ASTM E1444-11) requirements and the Magnaflux® specifications
using National Institute of Standards and Technology (NIST) traceable standards.

Calibration of the Magnaflux® magnetic particle units shall include at a minimum:
 Ammeter accuracy of any/all ammeters used on units.
 Timer accuracy.
 Quick break check.

The contractor shall provide preventive/corrective maintenance on all magnetic particle
inspection units at the time of calibration. The contractor shall be Magnaflux® trained to service all ATC magnetic particle machines and any/all associated equipment.
Preventive maintenance shall include at a minimum:
 Headstock, tailstock and coil mechanical operation.
 Short circuit test between the headstock and tailstock.
 Quick break function test (only on 3 phase FWDC and HWDC machines).
 Pump and fluid hose circulation, bath level, and bath concentration.
 Inspection of bath tank for foreign material.
 Pneumatic operation of the headstock (includes headstock, footswitch
and air solenoid valve).
 Function of cooling fans inside the unit.
 Electrical checkout of all operating relays, timers and contactors.
 Checking physical condition of contactors.
 Physical inspection of all electrical wiring and cables.
 Operational check of all switches and controls associated with the unit.
 Any item found during the inspection is documented and corrected (if possible)
during the calibration visit.

Eddy Current inspection units shall be calibrated to ASNT requirements and the
manufacturer's specifications using National Institute of Standards and Technology
(NIST) traceable standards. The frequency response over the entire range of the
instrument and proper wave form will be verified.
Dye Penetrant inspection units shall be calibrated to ASNT requirements using National
Institute of Standards and Technology (NIST) traceable standards.
Ultrasonic Test inspection units shall be calibrated to ASNT requirements using National
Institute of Standards and Technology (NIST) traceable standards.
The contractor performing the calibration and preventative maintenance services shall discuss all findings and results with the COR before leaving the work site.

C.3.1 DELIVERABLES: The contractor shall provide a certificate of calibration for each
calibrated item within 5 business days of the visit.

C.3.2 Vendor must submit invoices through Wide Area Workflow (WAWF). Contractor
shall send e-mail notifications to the COR and TPOC when submitting invoices in
WAWF.

C.4 CONTRACTING OFFICER'S REPRESENTATIVE (COR) AND TECHNICAL
POINT OF CONTACT (TPOC):

COR: TBD

C.5 SECURITY.

C.5.1 Usage of Privately Owned Personal Electronic Devices (PEDs) Within the
Restricted Area (RA). Contractors are not authorized to bring any personally owned
electronic devices into the Restricted Area (RA). A privately owned personal electronic
device (PED) is defined as a civilian multifunction cell phone, Smartphone, personal
digital assistant, tablet, blackberry, personal wireless fitness devices (PWFD), digital
inventory devices and electronic recording/storage devices.

C.5.2 Reports of Adverse Information. The ATC Security Manager may deny a
contractor access into APG restricted areas based upon adverse information that is
discovered on that individual.

C.5.3 Installation Access. All contractor personnel will comply with the requirements
of APG Regulation 190-4, Movement Control Within the Installation, for entry, exit and
internal control of personnel, material and vehicles on APG. To gain access to APG,
the contractor will provide a valid driver's license and a valid vehicle registration. All
vehicles and personnel are subject to search and seizure of contraband and/or
unauthorized Government property in accordance with Army Regulation 190-13, The
Army Physical Security Program.

C.5.4 Access into the Restricted Area (RA). All access into the Restricted Area (RA)
under this contract will be by escort only. Contractor personnel requiring access shall
report to ATC Visitor Control, building 324, for visitor registration and badging. Visitor
Control personnel will contact the COR to escort the contractor.

C.5.5 Foreign Nationals/Immigrant Aliens. Foreign nationals/immigrant aliens cannot
be granted access to the Restricted Area and shall not be scheduled to perform work
under this contract.

C.6 CONTRACTOR MANPOWER REPORTING (CMR).
The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) has
established a secure data collection site, Contractor Manpower Reporting Application
(CMRA), for the purpose of capturing contractor (and subcontractor) manpower utilized
during the performance of this contract. The contractor shall report ALL contractor labor
hours (including subcontractor labor hours) required for performance of services
provided under this contract via CMRA. The contractor is required to completely fill in all
required data fields using the following web address: https://cmra.army.mil
Reporting inputs will be for the labor executed during the period of performance during
each Government fiscal year (FY), which runs October 1 through September 30. While
inputs may be reported any time during the FY, all data shall be reported no later than
October 31 of each calendar year. Contractors may direct questions to the help desk by
clicking on "Send an email" which is located under the Help Resources ribbon.

Please submit bids in the following format:

CLIN 0001: $_________ Calibration and Preventive Maintenance
This CLIN will cover the calibration and maintenance as per the Performance Work Statement.
Period of Performance (PoP) will be for one year from date of award or as stated within the purchase order.

CLIN 0002: $ Not separately priced - Contractor Manpower Reporting Application
Accounting for Contract Services
Cost for Providing Accounting for Contract Services - APG 5152.237-490, Accounting for Contract Services
Requirement, has been added to the statement of work, and Contractor is required to provide data on contractor manpower (including subcontractor manpower) for performance of this contract.
The cost, if any, for providing this data shall be entered into the space provided at this CLIN. If no direct cost is
associated with providing the data, enter quote mark No Cost quote mark.
Instructions, including the Contractor and Subcontractor User Guides, are available at the CMRA (Contractor
Manpower Reporting Application) website at: https://cmra.army.mil less than https://cmra.army.mil greater than.
For further assistance, email the CMRA Help Desk at contractormanpower@hqda.army.mil.
This applies to CLINs 0002, 1002, and 2002.

CLIN 1001: $________ Option Year One (1) Calibration and Preventive Maintenance
This CLIN will cover the calibration and maintenance as per the Performance Work Statement.
The twelve month period of performance (PoP) will begin immediately after the PoP of CLIN 0001 has expired, if exercised.

CLIN 1002: $ Not separately priced Contractor Manpower Reporting Application
Accounting for Contract Services

CLIN 2001: $_________ Option Year Two (2) Calibration and Preventive Maintenance
This CLIN will cover the calibration and maintenance as per the Performance Work Statement.
The twelve month period of performance (PoP) will begin immediately after the PoP of CLIN 1001 has expired, if exercised.

CLIN 2002: $Not separately priced Contractor Manpower Reporting Application
Accounting for Contract Services

INSTRUCTIONS to OFFERORS:

Acceptance shall be at destination.
Shipping shall be FOB Destination to Aberdeen Proving Ground, MD, 21005.
Performance of services will be at Aberdeen Proving Ground, MD. All contractor representatives needing access to the installation shall be US Citizens.

Provide the Government detailed information on the following:

a. Point of contact name and contact information, CAGE code, DUNS number, and TIN
b. Contractor quotes must specifically address each CLIN listed in accordance with the Performance Work Statement.
c. Proof of recognized Magnaflux® authorized service center.

Partial quotes will not be evaluated by the Government.
Award will be made on the basis of the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non-cost factors in accordance with FAR 15.101-2.

The following provisions and clauses will be incorporated by reference:

52.212-1 Instruction to Offerors Commercial Items
52.212-2, Evaluation Commercial Items
The contract will be awarded to the Lowest Price Technically Acceptable (LPTA). The technical evaluation will be a determination based on information furnished by the vendor. The Government is not responsible for locating or securing any information which is not identified in the offer. The Government reserves the right to make an award without discussions.
252.212-7000, Offeror Representations and Certifications Commercial Items
52.212-4 Contract Terms and Conditions Commercial Items and Addendum
52.217-5 Evaluation of Options
Except when it is determined in accordance with FAR 17.206(b) not to be in the Government's best interests, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s).
52.223-11 Ozone Depleting Substances
52.247-34 FOB Destination
252-211-7003 Item Identification and Valuation
52.212-5, Contract terms and Conditions Required to Implement Statutes or Executive Orders- Commercial Items (JAN 2013) applies to this acquisition. The following additional FAR clauses cited in this clause are applicable:
52.203-6, Restrictions on Subcontractor Sales to the Government, with Alternate I (41 U.S.C 253S and 10
U.S .C.2402)
52.216-31 Time-and-Materials/Labor Hour Proposal Requirements-Commercial Item Acquisition
52.219-8, Utilization of Small Business Concerns
52.219-14 Limitations on Subcontracting
52.222-19 Child Labor Cooperation with Authorities and Remedies
52.222-21 Prohibition of Segregated Facilities
52.222-26 Equal Opportunity
52.222-35 Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era and Other Disabled
Veterans
52.222-36 Affirmative Action for Workers with Disabilities
52.222-37 Employment Reports on Disabled veterans and Veterans of the Vietnam Era
52.225-13 Restrictions on Certain Foreign Purchase
52.232-33 Payment by Electronic Funds Transfer Central Contractor Registration
252.212-7001 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items (MAR 2013) applies to this order. The following additional DFAR
clauses cited in the clause are applicable:
252.203-3 Gratuities
252.203-7000 Requirements Relating to Compensation of Former DoD Officials
252.223-7008 Prohibition of Hexavalent Chromium
252.225-7012 Preference for Certain Domestic Commodities
252.225-7015 Preference of Domestic Hand and Measuring Tools
252.225-7021 Trade Agreements
252.225-7035 Buy American- Free Trade Agreements- Balance of Payments Program Certificate
252.225-7036 Buy American- Free Trade Agreements- Balance of Payments Program
252.227-7015 Technical Data- Commercial Items
252.232-7003 Electronic Submission of Payment Requests and Receiving Reports
252.243-7002 Requests for Equitable Adjustment
EXEMPTION CERTIFICATE FROM MARYLAND RETAIL SALES AND USE TAX (OCT 2012) ACC-APG
5152.229-4900 Exemption Certificate No. 30005004 covers exemption from Maryland Retail Sales and Use Tax.
The full text of FAR and DFAR references may be accessed electronically at this address: http://farsite.hill.af.mil
AMC-LEVEL PROTEST PROGRAM (Aug 2012)
ACC-APG 5152.233-4900
If you have complaints about this procurement, it is preferable that you first attempt to resolve those concerns with the responsible Contracting Officer. However, you can also protest to Headquarters, AMC. The HQ, AMC-Level Protest Program is intended to encourage interested parties to seek resolution of their concerns within AMC as an Alternative Dispute Resolution forum, rather than filing a protest with the General Accounting Office (GAO) or other external forum. Contract award or performance is suspended during the protest to the same extent, and within the same time periods, as if filed at the GAO. The AMC protest decision goal is to resolve protests within 20 working days from filing. To be timely, protests must be filed within the periods specified in FAR 33.103. Send protests (other than protests to the Contracting Officer) to:
Headquarters U.S. Army Materiel Command
Office of Command Counsel-Deputy Command Counsel 4400 Martin Road
Rm: A6SE040.001
Redstone Arsenal, AL 35898-5000
Phone: (256) 450-8165
Fax: (256) 450-8840
E-mail: amcprotests@conus.army.mil

The AMC-Level Protest Procedures are accessible via the Internet at:
www.amc.army.mil/amc/commandcounsel.html. If Internet access is not available, contact the Contracting Officer
or HQ, AMC, to obtain the AMC-Level Protest Procedures.

SUBMISSION PROCEDURES:

All questions, by those interested in bidding, must be submitted via email to sandra.j.kennedy14.civ@mail.mil by 11 May 2017 at 12:00 p.m. Eastern Time. Questions by those other than prospective bidders will not be honored.

All Quotations must be signed, dated, and submitted via email to sandra.j.kennedy14.civ@mail.mil by 19 May 2017 at 08:00 a.m. Eastern Time.

All quotations from responsible sources will be fully considered. Vendors who are not registered in the System for Award Management (SAM), www.sam.gov, database prior to bid submission will not be considered. Vendors may register with SAM online at the website link provided.

TELEPHONE REQUESTS WILL NOT BE HONORED.