C1DZ--Roof Replacement Building 6, 13, & 18

THIS IS A SOURCES SOUGHT NOTICE ONLY. This notice does NOT constitute a request for proposal, request for quote, or invitation for bid. No formal solicitation document exists at this time. We are seeking information for market research purposes only. The Government will not pay for any information solicited.

The Department of Veterans Affairs, Network Contracting Office 6 is conducting market research to identify potential sources for Architect-Engineer services to complete the below scope of work.

The place of performance will be the hospital campus of the Salisbury VA Medical Center in Salisbury, North Carolina. Forward all questions to the point of contact identified below. This is not a pre-solicitation notice, but the magnitude of construction for this project is currently between $1,000,000 and $2,000,000 but is subject to revision prior to release of a solicitation.

The proposed NAICS 541330 Engineering Services is applicable to this acquisition with a size standard of $25.5 Million.

The proposed PSC code is C1DZ Architect and Engineering Construction: Other Hospital Buildings.

The anticipated Period of Performance is 815 from the Notice to Proceed.

Scope of Work:

The Architect/Engineer (A/E) shall provide design services necessary to furnish: Schematics, Design Development, Construction Documents, Technical Specifications, Construction Period Services, Site Visits, Cost Estimates, As-Built Documentation, and all other related information for Project 659-26-500 B6, 13, & 18 Roof Replacement. This project will occur at W.G. Bill Hefner Veterans Affairs Medical Center 1601 Brenner Avenue, Salisbury NC 28144 and will correct roofing deficiencies and provide associated work. The project involves the removal of the existing roof membrane, cover board to the surface of the insulation board and base flashing, infrared testing, removal of the existing roof insulation and its replacement (repair), installation of new coverboard and base flashing, installation of roof membrane and required warranties of three (3) buildings. The existing rolled roof on buildings 13 and 18 have exceeded their useful life and need complete replacement. The roof on building 6 has been partially replaced and the remaining portions that cover the office, tunnels / connectors, theater, and gym areas should be replaced. Building 18 roof access provisions should be updated as the ladder anchorages are failing, and the ladder is constructed without a safety cage. Scope of the proposed new roof systems to include all flashings, penetrations, traffic pads, and all related accessories (ladders, etc.) for a complete roofing system with proper drainage slope gradients. It will require Roof Edge Fall Protection. Scope of the proposed new roof systems includes the replacement of unsuitable/damaged coping, flashings, penetrations, traffic pads, blocking, curbs, roof boots, pads/pavers, walk pads, pipe supports, lightning protection, term bars, roof drains, cants, ladders and anchorages, ladder safety cages, and all related accessories for a complete roofing system with proper drainage slope gradients, as well as the disposal of all materials and accessories. If more than one (1) roof layer exists, the project shall require the Contractor to remove the roof and insulation to deck.

Initial PDT Meeting 0 days

Design Development Documents (35%) 44 days

(PDT Meeting) 58 days

Design Development Documents (65%) 78 days

(PDT Meeting) 92 days

Design Development Documents (95%) 112 days

(PDT Meeting) 126 days

Design Development Documents (100%) 144 days

(PDT Meeting) 156 days

Final Construction Bid Documents 168 days

(PDT Meeting) 180 days

(3 Sets of Drawings and Specifications)

Design completion: 180 calendar days; includes VA design reviews.

Procurement timeframe: 270 days from the time Engineering submits package to contracting. Designer shall answer pre-bid RFIs and provide updated construction documents to capture any changes made through the procurement process.

Construction period services: 365 calendar days from construction award date

Total contract period: 815 calendar days

Small Business Requirements

For market research purposes, all responses to this notice will be reviewed, regardless of small business/socioeconomic category, including those firms that are identified as large businesses. Review of responses to this notice will support later determination of set-aside requirements, if a solicitation becomes available, where the rule of two is met regarding a set-aside, including set-asides under 38 U.S.C. 8127 and 8128 for SDVOSB and/or VOSB firms registered in the SBA VetCert database, in accordance with priorities set by regulation.

All interested parties should respond, in writing via email to the contracting officer, Michael Proctor, Michael.proctor2@va.gov. No telephone inquiries will be accepted. Your response is requested by Monday, December 22, 2025, at 11:00 AM EST. In your response, please include the following:

Company name

Address

Point of contact with email and phone number

SAM Unique Entry ID number and evidence of current SAM registration (see https://www.sam.gov for more information)

Company Socio-Economic SIZE (example large, small, SDVOSB, VOSB, WOSB etc.)

Proposed NAICS code (if different from above)

Proposed PSC code (if different from above)

Capabilities statement, to include experience with contracts of similar scope and magnitude.

Is the anticipated period of performance appropriate for this project?

Is there anything that would deter you from responding to this requirement?