C1DA--VISN 17 AE Short Selection Database
Closed Pre-Solicitation Posted
- Solicitation number
- 36C25720R0047
- Agency
- Veterans Integrated Service Network 17 Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- Service-Disabled Veteran-Owned Small Business
Opportunity facts
- NAICS code
- 541310 Architectural Services
Notice details come from SAM.gov. Updated .
Notice text
2 versions
Update #2 · Latest ·
The purpose of this Modification is to answer vendor questions.
However the text of the solicitation states architecture, engineering services which leads me to wonder why you have not added or selected 541330 as the primary, or additional code.
This is to establish an AE Short Selection Database in accordance with FAR 36.602-5, AE Firms will be evaluated in accordance with the stated evaluation criteria for each individual project, and a stand-alone contract can be awarded, under any of the NACIS codes listed in the notice.
Is it the intent of VISN 17 to offer a IDIQ specific to engineering services as well?
Not at this time. Note: This announcement is NOT for establishing an IDIQ.
add the NAICS CODE 541330 to this solicitation so that we could compete
This announcement is not for an AE IDIQ, but for an AE Short Selection Database, IAW FAR 36.602-5.
Do we have to be SDVOSB in all categories to submit for this VISN 17 AE Short Selection Database?
No, but you must specifically identify the NACIS codes in which you are a CVE SDVOSB, you will only be considered for projects with an applicable NACIS code in which you are an SDVOSB.
Referring to paragraph 1 on page 3, it states, An electronic cover letter should precede your other data. Is the correct interpretation that this cover letter (which outlines the work our firm specializes in a includes a brief description of our firm s capabilities relevant to the project examples states) is to be part of the entire submission and therefore counts toward the limit of 20 pages?
Yes
Referring to paragraph 2 on page 3, it states that we must submit our SAM Print Out.
How much of that print-out would you prefer us to include? For example, I could give a screen print only of the portion which verifies that our firm is registered in SAM, or I could capture all of the data submitted in SAM (e.g., Ownership and Certifications, Products and Services, NAICS, Performance History references, etc.) and provide that on several pages.
A screen print only of the portion which verifies that our firm is registered in SAM is acceptable.
Is the correct interpretation that whatever is provided from SAM (in other words, whether 1 page or several) is to be part of the entire submission and therefore counts toward the limit of 20 pages?
Yes
Referring to paragraph 3 at the bottom of page 3, it states that our firm must file with the appropriate office or board the Standard Form 330, Architect-Engineer Qualifications, Part II, and when applicable, SF330, Part I.
Is the correct interpretation that you are asking only for the Part II portion of the SF330?
Yes
What is meant by when applicable when discussion submission of SF330 Part I?
This is hereby changed to state: AE Firms must provide Current Professional Registration. Provide information on current relevant professional registration(s) in a State or possession of the United States, Puerto Rico, or the District of Columbia according to FAR Part 36.
Referring to paragraph 4 at the top of page 4, it states that our firm is to provide examples of completed projects.
Are example projects to be submitted on the SF330 Part I Section F form?
Yes
If we are to use the Section F form, would you then require the Section G form?
Yes
Referring to the bottom of page 4, it states, See attached document: SF330-16f. Was that supplied because that is the document required for this submittal, or is it acceptable for our firm to supply our own format of the SF330-16f (i.e., a version in Word rather than a fill-in-PDF)?
Offerors may use the form provided or their own form.
Will you respond directly, or will these be a posted Q&A on beta.SAM?
Responses will be completed via beta.SAM.
Will there be separate solicitations forthcoming for 541330 or 541370?
No The purpose of this announcement is to create a AE database IAW FAR 36.602-5, all applicable NAICS codes are listed in the body of the announcement. This announcement will not result in the award of an IDIQ.
If not, we can submit as a Prime on this solicitation, or will we need to submit as a sub to a Prime Architect with a 541310 NAICS?
See above.
If we are able to submit as a Prime, will we have to submit individual proposals for each NAICS?
No
Update #1 ·
The purpose of this announcement is to request A&E qualification information for the U.S Department of Veterans Affairs, VA Heart of Texas Health Care Network (VISN 17), AE Short Selection Database.
WHAT IS THE SHORT SELECTION DATABASE USED FOR?
The Department of Veterans Affairs, VISN 17 utilizes the Short Selection database to award Architect-Engineer (AE) contracts, below the simplified acquisition threshold (currently $250,000.00), VISN 17 includes the following Health Care Systems: Amarillo VA Health Care System (Amarillo, TX); El Paso VA Health Care System (El Paso, TX); West Texas VA Health Care System (Big Spring, TX); Central Texas Veterans Health Care System (Temple, TX), South Texas Veterans Health Care System (San Antonio, TX), VA North Texas Health Care System (Dallas, TX), VA Texas Valley Coastal Bend Health Care System (Harlingen, TX).
VISN 17 includes the following VA Medical Centers: Dallas VA Medical Center (Dallas, TX); Doris Miller Department of Veterans Affairs Medical Center (Waco, TX); Kerrville VA Hospital (Kerrville, TX); Sam Rayburn Memorial Veterans Center (Bonham, TX); George H. O Brien, Jr. VA Medical Center (Big Spring, TX); Thomas E. Creek VA Medical Center (Amarillo, TX); VA Medical Center (El Paso, TX) and Corpus Christi Outpatient Clinic (Corpus Christi, TX).
The database contains all of the qualified, interested AE firms that respond to this notice for consideration for future approved projects falling within the NAICS codes indicated. Examples of some of the types of work include, but is not limited to; low volume design, design of small warehouses and offices, design of building renovations, historic preservation, rehabs to improve energy efficiency and safety concerns, energy audits and studies, design of photovoltaic and other renewable energy systems, LEED consulting, design of HVAC systems, design of electrical systems and lighting, water and waste water system design, construction inspection, construction period services, asbestos investigations, mapping services, drafting services, surveying (construction and property), geotechnical investigation, and environmental investigations, reviews, inventories, and audits.
There are no known projects at this time. We are establishing our pool of qualified, interested AE firms so that as projects are identified and funding is available we are positioned to utilize the short selection process to relatively quickly and efficiently obtain AE services.
WHAT IS THE SHORT SELECTION PROCESS?
The Short Selection Process utilizes the procedures set forth in Federal Acquisition Regulation (FAR) Part 36.602-5.
For AE projects with an estimated total fee under the Simplified Acquisition Threshold, (currently $250,000.00), The Selection Board shall review and evaluate architect-engineer firms in accordance with FAR 36.602-3 , except that the selection report shall serve as the final selection list and shall be provided directly to the contracting officer. The report shall serve as an authorization for the contracting officer to commence negotiations in accordance with 36.606. A proposal will then be requested from the highest technically rated firm. If a reasonable price cannot be negotiated, discussions will be held with the second best qualified firm, and so on. A-E data files will be maintained by Geographic Location, Specialized experience, Professional capabilities, and Capacity, with respect to the scope of work that can be undertaken. A firm s ability and experience in computer-assisted design should be considered when appropriate. The AE's ability to provide licensed professionals in the State where the project is located (FAR 36.602-1(a)(1) and the firm's geographic proximity and knowledge of the local area (FAR 36.602-1(a)(5)) as identified on the AE's SF 330, Part II and supplemental information, will be used for the first preliminary screening of firms when a large list of potential firms exist.
Currently, as required by VAAR 819.7004, VA Contracting Order of Priority, the Department of Veterans Affairs Acquisitions for AE procurements in all NAICS Codes herein, shall be set-aside for SDVOSB firms.
Future Contracts will be for AE Services, including the following NAICS:
541310 Architectural Services
541320 Landscape Architectural Services
541330 Engineering Services
541340 Drafting Services
541350 Building Inspection Services
541360 Geophysical Surveying and Mapping Services
541370 Surveying and Mapping (except Geophysical)
541380 Testing Laboratories
541620 Environmental Consulting Services
Firms are encouraged to update their SF 330, Part II data annually by responding to this announcement; however, the Department of Veterans Affairs, VISN 17 will retain previously submitted data for a period of three years.
WHAT DOES MY FIRM NEED TO SUBMIT TO DETERMINE ELIGIBILITY AND RECEIVE CONSIDERATION FOR FUTURE AE PROJECTS?
All information shall be submitted via email to Eileen Myers at Eileen.Myers@va.gov as a single pdf file no larger than 5 MB in size (zipped files will be accepted). Hardcopy data will not be filed or considered. Only the first twenty (20) pages of your proposal will be considered and retained. The following documents/information is required:
1. An electronic cover letter should precede your other data. The letter should outline the work your firm specializes in and include a brief description of your firm's capabilities specifically relating to the project examples stated above;
2. SAM Print Out: System for Award Management is required for award of federal contracts. https://sam.gov/SAM/ - search database for your firm and print out results. ** You must be registered in SAM and accept electronic payments in order to be considered for project work; VetBiz.gov verification is required for SDVOSB Concerns in order to be considered for project work https://www.vip.vetbiz.gov// - search database for your firm and print out results. **Only Firms that have been Verified as an SDVOSB in VetBiz.gov will be included in the Short Selection Database.
3. Qualifications data. To be considered for architect-engineer contracts, a firm must file with the appropriate office or board the Standard Form 330, Architect-Engineer Qualifications, Part II, and when applicable, SF 330, Part I.
4. Firms shall provide as a part of their submission examples of completed projects that demonstrate their specialized experience, professional capabilities, capacity, with respect to the scope of work that can be undertaken, and experience in computer-assisted design.
Submittals shall be brief and concise. Only the first 20 pages of a firm's submittals will be evaluated and consider during the initial review. All submittal documents including the cover letter shall be included in a single PDF document, stored as a single file.
Receipt of submittals by 2:00 p.m. Central time, on March 27, 2020 is appreciated as this will facilitate timely establishment of qualifications data.
Question shall relate to this announcement shall be referred to Eileen Myers at Eileen.Myers@va.gov.
The below selection criteria will be used when evaluating firms using the short selection process database for individual projects. NOTE: The Short Selection Process database is not an IDIQ and may only be used to award Architect-Engineer (AE) contracts, below the simplified acquisition threshold (currently $250,000.00). Firms included on the Short Selection Process database will be eligible to receive individual awards for contracts below the simplified acquisition threshold.
36.602-1 Selection criteria.
(a) Agencies shall evaluate each potential contractor in terms of its-
(1) Professional qualifications necessary for satisfactory performance of required services;
(2) Specialized experience and technical competence in the type of work required, including, where appropriate, experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials;
(3) Capacity to accomplish the work in the required time;
(4) Past performance on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules;
(5) Location in the general geographical area of the project and knowledge of the locality of the project; provided, that application of this criterion leaves an appropriate number of qualified firms, given the nature and size of the project; and
(6) Acceptability under other appropriate evaluation criteria.
Attachments
| File | Type | Posted |
|---|---|---|
| 36C25720R0047-0001000.docx | DOCX document | |
| 36C25720R0047-007.pdf | ||
| 36C25720R0047-006.docx | DOCX document |
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