C1DA--A/E Prevent Legionella and Scalding

THIS IS A SOURCES SOUGHT NOTICE ONLY. This notice does NOT constitute a request for proposal, request for quote, or invitation for bid. No formal solicitation document exists at this time. We are seeking information for market research purposes only. The Government will not pay for any information solicited.

The Department of Veterans Affairs, Network Contracting Office 6 is conducting market research to identify potential sources for Architect-Engineer services to complete the below scope of work.

The place of performance will be the hospital campus of the Fayetteville VA Medical Center in Fayetteville, North Carolina. Forward all questions to the point of contact identified below. This is not a pre-solicitation notice. The magnitude of construction for this project is currently between $2,000,000 and $5,000,000 but is subject to revision prior to release of a solicitation.

The proposed NAICS 541330 Engineering Services is applicable to this acquisition with a size standard of $25.5 Million.

The proposed PSC code is C1DA Architect and Engineering Construction: Hospitals and Infirmaries

The anticipated Period of Performance is 758 calendar days from the Notice to Proceed.

Scope of Work:

This project shall correct known issues as well as investigate and design corrective measures required to ensure prevention of scalding incidents and the prevention of legionella developing in buildings or on this facility as a whole.

Correct old water main dead-end(s) underneath Parking lot #1 stemming from old water tower location.

Create Revit model of the facility existing domestic water system (cold and hot) with all valves, devices, tanks, sensors, pumps, back flow preventors, strainers, filters, biocide dosing, sampling ports, etc.

Using above model create schedules for all valves and devices.

Using above schedules identify labeling requirements for the entire system components and piping.

Use the Revit model to put both domestic cold water and domestic hot water systems on the existing facility Building Automation System (BAS). Accomplish all graphics per existing campus standard. Accomplish all BAS programming for tracking flow, temperatures, pumps, valves, etc.

Perform trending analysis of the BAS data to identify circumstances where domestic hot water system is not performing per requirements.

Develop design to correct item a; design plan to accomplish item c for changing out/installing printing and hanging schedules in all mechanical spaces per design; design plan for item d for a contractor to accomplish all labeling and tagging requirements per schedules/design/BAS; design plan to correct issues identified via trending analysis item f.

The design team shall evaluate and document the existing hot and cold domestic water systems. This includes all plumbing [hot and cold] water systems, cooling towers, decorative fountains, humidifiers, and misting systems and all process water systems. Anything fed by or connected to and supplied by domestic water that could link to potable water is the most critical.

Design shall address base with options in the concept/development phase.

The design team shall provide professional engineering services to perform planning, investigations, surveys, reports, consultations, site visits, design work, preparation of contract drawings and specifications, construction scope of work, construction cost estimates, submittal register, basic outline of a construction schedule.

Efforts include concept/developmental drawings, contract drawings, functional layouts, specifications, construction cost estimates, basic estimated construction schedule, submittal register, engineering calculations, and subsequent Construction Period Services. The Design team is responsible for coordinating with the Contracting Officer s Representative (COR) and appropriate VA personnel.

Design drawings shall have VA Engineering/Contracting reviews at all stages. Energy reviews will be conducted at the 65% design review stage by a VA Energy Engineer. Fire/Life Safety Code Review will be conducted at the 65% design review stage by a VA contracted firm. All provided comments must be addressed to the satisfaction of the VA COR before the VA will accept a final design.

Design Kick-off and issuance of Notice of Award. This meeting expected to take place within 10 calendar days of Notice to Proceed.

Concept Design and BAS entry/programming plans submission due 21 calendar days from receipt of the Notice to Proceed.

Concept Design and BAS programming plan review Comments due 21 calendar days from receipt of Concept Design/BAS plan submission.

35% Schematic Design Submission due 30 calendar days from the Concept Design Review. BAS graphics and programming may begin if VA approves this plan.

A&E will need the trending data to complete any design for correction of domestic water system issues that identifies but can proceed with design efforts for known issues. This below schedule is an estimate only and revisions to the actual design schedule will be as approved by the VA COR as needed.

35% Schematic Design Submission review comments due 14 calendar days from receipt of 35% design submission.

65% Design Development Submission due 45 calendar days from return of 35% Schematic Design Submission review comments.

65% Design Development Submission review comments due 14 calendar days from receipt of 65% design submission.

95% Design Development Submission due 30 calendar days from return of 65% Design Development Submission review comments.

95% Design Development Submission review comments due 14 calendar days from return of 95% Design Development Submission review comments.

100% Final design ( Issued for Construction ) submission due 14 days from receipt of 95% Design Development Submission review comments.

Total calendar days from Notice to Proceed to 100% Final Design Submission: 213 days.

Procurement timeframe: 180 days from the time Engineering submits package to contracting. During this timeframe, designer shall answer pre-bid RFIs and provide updated construction documents to capture any changes made through the procurement process.

Construction period services: 365 calendar days from construction award date

Total contract period: 758 calendar days

Small Business Requirements

For market research purposes, all responses to this notice will be reviewed, regardless of small business/socioeconomic category, including those firms that are identified as large businesses. Review of responses to this notice will support later determination of set-aside requirements, if a solicitation becomes available, where the rule of two is met regarding a set-aside, including set-asides under 38 U.S.C. 8127 and 8128 for SDVOSB and/or VOSB firms registered in the SBA VetCert database, in accordance with priorities set by regulation.

All interested parties should respond, in writing via email to the contract specialist, Michael Proctor, Michael.Proctor2@va.gov. No telephone inquiries will be accepted. Your response is requested by Friday, April 4, 2025, at 3:00 PM EST. In your response, please include the following:

Company name

Address

Point of contact with email and phone number

SAM Unique Entry ID number and evidence of current SAM registration (see https://www.sam.gov for more information)

Company Socio-Economic SIZE (example large, small, SDVOSB, VOSB, WOSB etc.)

Proposed NAICS code (if different from above)

Proposed PSC code (if different from above)

Capabilities statement, to include experience with contracts of similar scope and magnitude.

Is the anticipated period of performance appropriate for this project?

Would a required site visit prior to providing a fee proposal deter you from responding to this requirement?

Is there anything that would deter you from responding to this requirement?