C1DA--A&E Expand Emergency Department (VA-19-00090486) (VA-20-00015345)

Pre-SOLICITATION: Expand Emergency Department Cheyenne VA Medical Center (442-303)

DESCRIPTION:

This is a Pre-Solicitation Notice for the establishment of an Architect-Engineering (A-E) contract with services to be performed at the Cheyenne VA Medical Center, 2360 East Pershing Blvd., Cheyenne, WY. This requirement is being set-aside to Small Disabled Veteran Owned Small Business (SDVOSB) firms.

THIS ANNOUNCEMENT IS NOT A REQUEST FOR PROPOSAL; NO SOLICITATION PACKAGE WILL BE ISSUED UNTIL AFTER AN EVALUATION HAS BEEN MADE ON THE PROVIDED SF-330s.

The SF-330 can be downloaded through the GSA Forms Library at: http://www.gsa.gov/portal/forms/type/TOP, scroll down to locate and click on the SF-330 hyperlink entitled, “Architect-Engineer Qualifications.”

Please note: Funds are not presently available for this contract. The Government’s obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability.

Magnitude of Construction is between $5,000,000 and $10,000,000.

Written questions pertaining to this requirement should be submitted no later than 2:00 p.m. Mountain Time (MT), Tuesday, May 5, 2020.

Interested firms should submit their current SF-330, Parts I and II, to rebeca.hinz@va.gov. The SF-330s are due no later than 2:00 p.m. Mountain Time (MT), Thursday, May 21, 2020.

SCOPE OF WORK:

The overall project concept consists of reconfiguring and expanding the Emergency Department (E.D.), creating a centralized Police Department, and renovating the surrounding space vacated or impacted by the project for administrative/ business support space. This will be accomplished by building a new addition of appropriately 7,000 GSF to the south of the existing E.D. that will house majority of the new Emergency Department as well as renovating approximately 11,000 GSF of the existing facility adjacent to the addition.

Of the 11,000 GSF of renovated space, approximately 3,500 will serve the Emergency Department, approximately 2,000 SF will serve as a new central Police Department, and the remaining approx. 5,500 SF will be reconfigured administrative/ business support and public circulation space.

The Contractor shall implement phasing into the design as needed to ensure that the medical center can maintain full functionality during the renovation and construction and ensure the project will not impede the VAMC’s mission to provide care to Veterans. The Contractor shall also provide support to the Government in planning temporary accommodations for relocated departments/ staff as a result of this project/ phasing. The use of rental medical trailer(s) to support continued operation can be considered.

The building foundation for the addition shall be designed with partial pipe basements. Design pipe basement to provide a minimum clearance of 4 feet under pipes, ducts, and electrical conduits for access to these systems for maintenance and repair. Provide pipe basement with two means of egress/ access for personnel and equipment. The pipe basement shall have   thermostatically controlled mechanical ventilation.

It is anticipated that the mechanical equipment to support the addition will be housed in a mechanical space of the addition. The structure for the entire addition is to be designed so that the entirety of the second floor can accommodate a second level at a future date.

The anticipated cost of construction for this project is $5,000,000 and $10,000,000 which cannot be exceeded. Reference FAR 36.609-1 for the Contractor’s responsibility to design within the funding limitations. Reference FAR 36.609 for the Contractor’s responsibility for design errors or deficiencies.

The Contractor shall ensure that the design and layout for each area complies with the current VA Space Planning Criteria PG-18-9 and Space Planning Guides PG-18-12. The VA Space Planning Guidelines for Ambulatory Care can be found at https://www.cfm.va.gov/til/dGuide.asp and Design Guide Chapters 256, Emergency Department (ED) and Urgent Care Clinic (UCC) and 279 Police Services can be found at https://www.cfm.va.gov/til/space.asp. The Contractor’s design shall incorporate sustainable design methodology and comply with the VA Sustainable Design and Energy Reduction Manual as can be found at http://www.cfm.va.gov/til/ and the VA Directive 0055 for VA Energy and Water management Program.  The Contractor’s Project design shall have the ability to attain VA sustainable building requirements.  Contractor shall ensure that its Project design include renewable and innovative energy systems where possible.  Mechanical, plumbing, electrical, medical gases, and fire and life safety systems will meet current codes and standards.  All structures and utilities will be designed to meet VA’s criteria as detailed in its Physical Security Design Manual for VA Facilities, Life-Safety Protected and Mission Critical Facilities as applicable.  The design will be required to comply with the Uniform Federal Accessibility Standards (UFAS), the Americans with Disabilities Act (ADA) and PG-18-13 (Barrier Free Design Guide) in all areas.

The Contractor shall ensure that it will provide services to accomplish additional Project-related tasks, such as site analysis and field verification of existing conditions and utilities that will be interfaced with for this Project. Surveys of existing utilities may require crawlspace entry. This space is a controlled access area and any Contractor that may need to enter this space to survey existing conditions will need to have the proper training and PPE. 

Contractor shall closely coordinate the design with all trades and use parametric Building Information Modeling (BIM) in developing this design.  The VA BIM Standard BIM Manual V2.2 is available in the VA’s Technical Information Library: https://www.cfm.va.gov/til/projReq.asp.

Contractor shall place emphasis on cost and scope management.  An estimate of construction cost based on level of design detail will be required at each design phase.  Refer to the appended A/E Submission Instructions for Minor and NRM Construction Program (VA Guide PG-18-15) for minimum deliverable requirements at each phase. Also include any other submittal requirements detailed in this SOW.   

The NAICS code for this project is 541330 – Engineering Services. The current small business size standard for 541330 is $16.5 million.

OFFERORS WILL BE EVALUATED ON THE FOLLOWING CRITERIA:

The submitted SF-330s will be evaluated on the following criteria:

This acquisition will be in accordance with FAR Part 36.602-1 and VAAR Part 836.601-1. The following evaluation criteria will be used to evaluate SF-330 technical proposals:

The A/E must demonstrate its qualifications with respect to the published evaluation criteria for all services. Evaluation Criteria (1) through (4) are considered most important and equal among themselves; Criteria (5) through (7) are of slightly less importance than (1) through (4) but are equal value among themselves.

1. Professional qualifications necessary for satisfactory performance of required services;
2. Specialized experience and technical competence in the type of work required, including, where appropriate, experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials;
3. Capacity to accomplish the work in the required time;
4. Past performance on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules;
5. Location in the general geographical area of the project and knowledge of the locality of the project;provided, that application of this criterion leaves an appropriate number of qualified firms, given the nature and size of the project.
6. Use of Service-Disabled Veteran Owned Small businesses.
7. Experience in construction period services.

Criterion1 - Professional Qualifications necessary for satisfactory performance of required services.  Offerors will be evaluated in terms of the qualifications, competence and experience of the key personnel and technical team proposed to accomplish this work. Additionally, offerors will be evaluated on their record of working together as a ream. Key personnel are individuals who will have major contract or project management responsibilities and/or will provide unusual or unique expertise. Provide a balanced licensed and or certified workforce in the following disciplines – Architecture, Interior Design, Civil, Structural, Mechanical, Electrical, Fire Protection Engineering and LEED/Green Globes. Lead designer in each discipline shall be registered but does not have to be registered in the particular state of this project. 

Submission requirements: Provide resumes for all proposed key personnel. Resumes are limited to one page each and should cite project specific experience and indicate proposed role in this contract. Provide professional registration, certification, licensure and/or accreditation. Indicate participation of key personnel in example projects in the SF-330 Part 1 Section G.

Criterion 2 - Specialized experience and technical competence in the type of work required, including, where appropriate, experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials. Offerors will be evaluated on specialized experience and technical competence, to include offeror’s proposed personnel, in the performance of services similar to those anticipated under this contract with regard to:

Special knowledge of hospital design, including emergency department; design of hospital HVAC systems including specialized room pressurization and filtration; design of emergency power systems; design of both new and renovation areas and ensuring project is properly sequenced to ensure minimum impact to hospital operations.

Submission requirements: Provide up to five (5) projects completed or substantially completed within the past five (5) years that best illustrate specialized experience of the proposed team in the areas outlined above. Example projects shall note project’s square footage. All projects provided in the SF-330 must be completed by the office/branch/regional office/individual team member proposed to manage and/or perform work under this contract. To enable verification, firms should include the DUNS number along with each firm name in the SF-330 Part 1, Section F Item 25 “Firms from Section C Involved in this Project,” block (1). Include a contract number or project identification number in block 21. Include an e-mail address, and phone number for the point of contact in block 23(c). Include in the project description the contract period of performance, award contract value, current contract value, a summary of the work performed that demonstrates relevance to specialized experience as outlined above. If the contractor served as a subcontractor on a project, indicate the value of the work they provided towards the performance of the overall project. If a project was performed by a joint venture, and not all joint venture partners are on the team proposed for this contract, the offeror/team should specifically address the work performed by the joint venture partner offering/teaming on this contract. Likewise, if the offeror/team member worked as a subcontractor on a project, the description should clearly describe the work actually performed by the offeror/team member and the roles and responsibilities of each on the project, rather than the work performed on the project as a whole. If the project description does not clearly delineate the work performed by the entity/entities offering/teaming on this contract, the project could be eliminated from consideration.

NOTE: If the Offeror is a joint venture, information should be submitted as a joint venture; however, if there is no information for the joint venture, information should be submitted for either joint venture partner, not to exceed a total of five (5) projects for this criterion. Projects shall be submitted on the SF-330.  For submittal purposes, a task order on an IDIQ contract is considered a project, as is a stand-alone contract award.  Do not list an IDIQ contract as an example of a completed project. Instead, list relevant completed task orders or stand-alone contract awards that fit within the definition above. Examples of project work submitted that do not conform to this requirement will not be evaluated.

Failure to provide requested data, accessible points of contact, or valid phone numbers could result in a firm being rated lower.

All information for Criterion 2 should be submitted in Part 1, Section F of the SF-330. The Government WILL NOT consider information submitted in addition to Part 2, Section F in evaluating Criterion 2.

Criterion 3 - Capacity to accomplish the work in the required time.  Firms/teams will be evaluated in terms of their ability to plan for and manage work under the contract and capacity to accomplish the work in the required time, to include capacity within the key disciplines required by this project.  Additionally, offerors will be evaluated on the volume of work awarded by the VA during the 12 months before the closing date.

Submission requirements: Describe the firm’s ability to concurrently perform and manage multiple projects in different locations to meet aggressive schedules, multiple disciplines, and control costs and the firm’s capacity to accomplish multiple projects simultaneously.

Criterion 4 - Past Performance. Offerors will be evaluated on past performance with Government agencies and private industry in terms of work quality, compliance with schedules, cost control, and stakeholder/customer satisfaction. Additionally, offerors will be evaluated on the reputation and standing of the firm and its principals with respect to professional performance, general management, and cooperativeness.  Offerors will be also evaluated on their record of significant claims against the firm. Evaluating past performance and experience will include information provided in Past Performance Questionnaires (PPQs) or CPARS/ACASS for Criterion 1 projects and may include other information provided by the firm, customer inquiries, Government databases, and other information available to the Government including contacts with points of contact in other criteria. Failure to provide requested data, accessible points of contact, or valid phone numbers could result in a firm being rated lower. NOTE: Past performance information for projects listed under Criterion 1.

Submission requirements: SUBMIT A COMPLETED CPARS/ACASS EVALUATION FOR EACH PROJECT UNDER CRITERION 1. IF THERE IS NOT A COMPLETED CPARS/ACASS EVALUATION, the Past Performance Questionnaire (PPQ) included in this notice is provided for the offeror or its team members to submit to the client for each project the offeror includes under Criterion 1.  AN OFFEROR SHALL NOT SUBMIT A PPQ WHEN A COMPLETED CPARS/ACASS IS AVAILABLE. IF A CPARS/ACASS EVALUATION IS NOT AVAILABLE, ensure correct phone numbers and email addresses are provided for the client point of contact. Completed PPQs should be submitted with your SF-330. If the offeror is unable to obtain a completed PPQ from a client for a project(s) before the response date set forth in this notice, offerors should complete and submit with their responses the first page of the PPQ (Attachment), which will provide contract and client information for the respective project(s). Offerors may submit a PPQ previously submitted under a different Notice/RFP (legible copies are acceptable) if it is on the same form as posted with this Synopsis.  Offerors should follow up with clients/references to ensure timely submittal of questionnaires. If requested by the client, questionnaires may be submitted directly to the Government's point of contact, Network Contracting Office 19, Attn: Rebeca Hinz via email at rebeca.hinz@va.gov prior to the response date.  Offerors shall not incorporate by reference into their response PPQs or CPARS previously submitted in response to other A/E services procurements. However, this does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation.

Also, submit information regarding whether any significant claims have been filed against the offeror.

Criterion 5 - Location in the general geographical area (Cheyenne, WY) and knowledge of the (Cheyenne, WY); provided, that application of this criterion leaves an appropriate number of qualified firms, given the nature and size of the project. Provided that the application of this criterion leaves an appropriate number of qualified firms, given the nature and size of the contract, firms/teams will be evaluated on the locations of their office or offices that will be performing the work under this contract.

Submission requirements: Indicate firms/teams’ location, including main offices, branch offices and any sub consultants’ offices and demonstrate how this will be advantageous to the Government. 

Criterion 6 - Use of Service-Disabled Veteran Owned Small businesses. The extent to which potential contractors identify and commit to the use of service-disabled Veteran-owned small businesses, Veteran-owned small businesses, and other types of small businesses as subcontractors will be evaluated.

Submission requirements: Indicate Service-Disabled Veteran Owned Small Business (SDVOSB) firms/teams proposed to be used on this project.

Criterion 7 - Experience in construction period services. Professional field inspections during the construction period, review of construction submittals, support in answering requests for information during the construction period, and support of construction contract changes to include drafting statements of work, and cost estimates will be evaluated.

Submission requirements: Indicate from projects submitted in Criteria #2 the extent and magnitude of the construction period services regarding the areas stated above included in those projects.

SELECTION INTERVIEW:

Interviews shall be scheduled with firms slated as the most highly qualified. Firms slated for interviews will be asked a series of established questions. Elaborate presentations are not desired.

GENERAL INFORMATION:                                                                                           

All design and work will conform to the current edition of the VA Master Specifications and VA Design Standards as published at the following site: www.cfm.va.gov; ASME, OSHA, IBC 2009, NFPA and NEC building codes and standards. Coordinate all work through the COR of Facilities Management Service.  Contractor is responsible for all cleanups and refuse disposal throughout the construction period. The A-E firm will prepare drawings and specifications in sufficient detail such that qualified outside General Contracting companies can prepare accurate and timely proposals for the desired construction work.   Microsoft Project scheduling and management software will be used by both the A-E and Contractors to allow for regular tracking of schedules and work by the VA Medical Center.   Schedules with MS Project will be regularly sent to the COR upon project initiation and whenever significant changes occur in the schedule.  The estimated magnitude of construction is between $5,000,000 and $10,000,000.  The A-E will provide an initial estimate of cost to perform the above work and will design only those items that can be provided within the cost limitation. The Medical Center must remain operational throughout the construction period and a detailed sequence of work will be provided by the A-E to minimize impact of the construction.  The A-E will provide documents at each submission as indicated in the statement of work. The NAICS code for this procurement will be 541330, Engineering Services.  The current small business size standard for 541330 is $16.5 million.

Requirement for Electronic Submission

Unless paper offers are specifically authorized, all responses to this pre-solicitation notice must be submitted electronically as described below.  The only acceptable paper form for this requirement is the receipt of past performance questionnaires.  Failure to comply with this requirement may jeopardize the possibility of receiving an award for the contract due to non-compliance with the terms of the solicitation.  You must submit your electronic offer, and any supplemental information (such as spreadsheets, backup data, technical information), using any of the electronic formats and media described below.

In addition, contractors are notified of the award via an electronic Notice of Award e-mail.  The award document will be attached to the Notice of Award e-mail.

Acceptable Electronic Formats (Software) for Submission of Offers

1. Files readable using the current Microsoft* Office version Products: Word, Excel, PowerPoint, or Access.  Spreadsheet documents must be sent in a format that includes all formulas, macro, and format information.  Print or scan images of spreadsheets are not acceptable.   Please see security note below for caution regarding use of macros. When submitting construction drawings contractors are required to submit one set in AutoCAD and one set in Adobe PDF.  (Purpose: contracting can open the PDF version and engineering can open AutoCAD files)

1. Files in Adobe* PDF (Portable Document Format) Files:  When scanning documents scanner resolution should be set to 200 dots per inch, or greater.
    
2. Another electronic format.   If you wish to submit an offer using another format than those described in these instructions, e-mail the Contracting Officer who issued the solicitation.  Please submit your request at least ten (10) calendar days before the scheduled closing date of the solicitation.   Request a decision as to the format acceptability and make sure you receive approval of the alternate format before using it to send your offer.

1. Please note that we can no longer accept .zip files due to increasing security concerns.

E-mail Submission Procedures:  For simplicity in this guidance, all submissions in response to a solicitation will be referred to as offers.

1. Subject Line:  Include the solicitation number, name of company, and closing

date of solicitation.  Use only one of the terms Quotation, Offer, or Bid depending on the solicitation type. 

1. Size:  Maximum size of the e-mail message shall not exceed five (5) megabytes. The SF330, in its entirety, shall not exceed one email of 5MB.  The SF330 (not including past performance questionnaires) are limited to 30 pages. If the page limits are exceeded, the pages in excess of the limit will not be read or considered.  Only one email is permitted unless otherwise stated in this paragraph or in writing by the Contract Officer submitting the solicitation.

The Microsoft Outlook © Email time/date stamp will be used to date, and time stamp offers for the official record of receipt for the submission.  The date and time stamp in recipient’s “inbox” is the official record of receipt.

Security Issues, Late Bids, Unreadable Offers

1. Late submission of offers is outlined at FAR Parts 52.212-1(f), 52.214-7, and 52.215-1(c)(3).  Attention is warranted to the portion of the provision that relates to the timing of submission. 
    
2. Please see FAR 15.207(c) for a description of the steps the Government shall take with regard to unreadable offers.
    
3. To avoid rejection of an offer, vendors must make every effort to ensure their electronic submission is virus-free.  Submissions or portions thereof submitted and which the automatic system detects the presence of a virus or which are otherwise unreadable will be treated as “unreadable” pursuant to FAR Parts 14.406 and FAR 15.207(c).

1. The virus scanning software used by our e-mail systems cannot always distinguish a macro from a virus. Therefore, sending a macro embedded in an e-mail message or an e-mail attachment may cause the e-mail offer to be quarantined.   You may send both the spreadsheet and the spreadsheet saved in PDF format to ensure that your proposal is readable.

1. Password protecting your offer is not permitted.  The Contracting Officer will file the offer electronically which will allow access only by designated individuals.

Important Notice: Apparent successful offerors must apply for and receive verification from the Department of Veterans Affairs Center for Verification and Evaluation (CVE) in accordance with 38 CFR Part 74 and VAAR 819.70 by submission of documentation of Veteran status, ownership and control enough to establish appropriate status, offerors must be both VISIBLE and VERIFIED by the Department of Veterans Affairs Center for Verification and Evaluation prior to contract award.  Failure to be both VERIFIED by CVE and VISIBLE on VetBiz prior to contract award will result in the offeror’s proposal being deemed non-compliant. All offerors are urged to contact the CVE and submit the required documents to obtain CVE verification of their SDVOSB status if they have not already done so.

VAAR 852.219-10 VA NOTICE OF TOTAL SERVICE-DISABLED VETERAN-OWNED

                          SMALL BUSINESS SET-ASIDE (JUL 2019) (DEVIATION)

(a) Definition.  For the Department of Veterans Affairs, “Service-disabled Veteran-owned small business concern or SDVSOB:”

(1) Means a small business concern–

(i) Not less than 51 percent of which is owned by one or more service-disabled Veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled Veterans or eligible surviving spouses (see VAAR 802.201, Surviving Spouse definition);

(ii) The management and daily business operations of which are controlled by one or more service-disabled Veterans (or eligible surviving spouses) or, in the case of a service-disabled Veteran with permanent and severe disability, the spouse or permanent caregiver of such Veteran;

(iii) The business meets Federal small business size standards for the applicable North American Industry Classification System (NAICS) code identified in the solicitation document;

(iv) The business has been verified for ownership and control pursuant to 38 CFR 74 and is so listed in the Vendor Information Pages database, (https://www.vip.vetbiz.va.gov); and

(v) The business will comply with VAAR subpart 819.70 and Small Business Administration (SBA) regulations regarding small business size and government contracting programs at 13 CFR part 121 and 125, including the nonmanufacturer rule and limitations on subcontracting requirements in 13 CFR 121.406 and 125.6, provided that any reference therein to a service-disabled veteran-owned small business concern (SDVO SBC), is to be construed to apply to a VA verified and VIP-listed SDVOSB. The nonmanufacturer rule and the limitations on subcontracting apply to all SDVOSB and VOSB set-asides and sole source contracts.

(2) “Service-disabled Veteran” means a Veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

(b) General.

(1) Offers are solicited only from eligible service-disabled Veteran-owned small business concerns. Only VIP-listed service-disabled Veteran-owned small business concerns (SDVOSBs) may submit offers in response to this solicitation. Offers received from concerns that are not VIP-listed service-disabled Veteran-owned small business concerns shall not be considered.

(2) Any award resulting from this solicitation shall be made to a VIP-listed service-disabled Veteran-owned small business concern that meets the size standard for the applicable NAICS code.

(c) Representation. By submitting an offer, the prospective contractor represents that it is an eligible SDVOSB as defined in this clause, 38 CFR part 74, and VAAR subpart 819.70. Pursuant to 38 U.S.C. 8127(e), only VIP-listed SDVOSBs are considered eligible. Therefore, any reference in 13 CFR part 121 and 125 to a service disabled Veteran-owned small business concern (SDVO SBC), is to be construed to apply to a VA verified and VIP-listed SDVOSB and only such concern(s) qualify as similarly situated. The offeror must also be eligible at the time of award.

(d) Agreement.  When awarded a contract (see FAR 2.101, Definitions), including orders under multiple-award contracts, or a subcontract, an SDVOSB agrees that in the performance of the contract, the SDVOSB shall comply with requirements in VAAR subpart 819.70 and SBA regulations on small business size and government contracting programs at 13 CFR part 121 and 125, including the nonmanufacturer rule and limitations on subcontracting requirements in 13 CFR part 121.406 and 125.6, provided that for purposes of the limitations on subcontracting, only VIP-listed SDVOSBs shall be considered eligible and/or “similarly situated” (i.e., a firm that has the same small business program status as the prime contractor). An independent contractor shall be considered a subcontractor. An otherwise eligible firm further agrees to the following:

(1) Services. In the case of a contract for services (except construction), it will not pay more than 50% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs.

(2) Supplies or products.

(i) In the case of a contract for supplies or products (other than from a nonmanufacturer of such supplies), it will not pay more than 50% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs.

(ii) In the case of a contract for supplies from a nonmanufacturer, it will supply the product of a domestic small business manufacturer or processor, unless a waiver is described in 13 CFR 121.406(b)(5) is granted.

(3) General construction. In the case of a contract for general construction, it will not pay more than 85% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs.

(4) Special trade contractors. In the case of a contract for special trade contractors, it will not pay more than 75% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs.

(5) Subcontracting. Any work that a VIP-listed SDVOSB subcontractor further subcontracts will count towards the percent of subcontract amount that cannot be exceeded. For supply or construction contracts, cost of materials is excluded and not considered to be subcontracted. For mixed contracts and additional limitations, refer to 13 CFR 125.6.

(e) Joint ventures. A joint venture may be considered an SDVOSB if the joint venture is listed in VIP and complies with the requirements in 13 CFR 125.18(b), provided that any reference therein to service-disabled Veteran-owned small business concern or SDVO SBC, is to be construed to mean a VIP-listed SDVOSB. A joint venture agrees that, in the performance of the contract, the applicable percentage specified in paragraph (d) of this clause will be performed by the aggregate of the joint venture participants.

(f) Precedence. For any inconsistencies between the requirements of the SBA program for service-disabled Veteran-owned small business concerns and the VA Veterans First Contract Program, as defined in VAAR subpart 819.70 and this clause, the VA Veterans First Contracting Program requirements have precedence.

(End of clause)

Page 12 of 12

DESCRIPTION: This is a Pre-Solicitation Notice for the establishment of an Architect-Engineering (A-E) contract with services to be performed at the Oklahoma City VAMC. This requirement is being set-aside to Small Disabled Veteran Owned Small Business (SDVOSB) firms. THIS ANNOUNCEMENT IS NOT A REQUEST FOR PROPOSAL; NO SOLICITATION PACKAGE WILL BE ISSUED UNTIL AFTER AN EVALUATION HAS BEEN MADE ON THE PROVIDED SF-330s. The SF-330 can be downloaded through the GSA Forms Library at: http://www.gsa.gov/portal/forms/type/TOP, scroll down to locate and click on the SF-330 hyperlink entitled, Architect-Engineer Qualifications. Written questions pertaining to this requirement should be submitted no later than 1:00 PM. Mountain Time (MT), September 23, 2019. Interested firms should submit their current SF-330, Parts I and II, to aldo.girany@va.gov. The SF-330s are due no later than 1:00 PM, MT, October 7, 2019.

SCOPE OF WORK: This project requires the services of an architectural engineering firm (AE) having special knowledge of designing parking garages. The AE must have experience with working around a working hospital.

Intent

This project will add a parking garage s for an approximately 460-space expandable multi-use parking structure utilizing a combination of cast-in-place concrete (foundations and walls) and precast concrete framing. This contract will provide construction documents to achieve that intent.

Requirements

The AE selected is expected to:

Development of a full design-bid-build package and Request for Proposal (RFP) packages for an approximately 460-space expandable multi-use parking structure utilizing a combination of cast-in-place concrete (foundations and walls) and precast concrete framing. The overall will footprint will be limited to approximately 20,000 sq. ft. on the northwest corner on the OKCVA property. This structure shall include at least one (2) elevator, two (2) stairwells, security lighting & CCTV, emergency call system, site landscaping, controlled parking access, and provisions for future expansion phases.

Design, engineering, and surveying necessary for the removal of the existing surface parking and landscaped areas and relocation of all necessary on-site and off-site utilities.

The A/E services shall include (but not limited to) the following:

Multi-disciplined design support and consultant services

Proposed work plan approach;

Site investigations, including surveying & testing, geotechnical studies and soils studies;

Civil engineering;

Architectural design;

Structural engineering;

Universal design;

Sustainable design;

Environmental design including mitigation and permitting for any identified impacts;

Mechanical, electrical, and plumbing (MEP) engineering, including fire protection;

Lighting design;

Fire life safety, alarm, protection system;

Physical security and access control systems;

Wayfinding and signage systems design;

Landscaping;

Construction cost estimating;

Construction phasing;

Environmental Protection, and other permits and approvals as appropriate;

Preparation of high-end media to support public outreach programs;

Design management approach and logistics plan development;

Design QA/QC program, including but not limited to:

contractor submittal review, contract modifications, engineering advice during construction

preparation of OMB 300 documentation

energy computations, LEED studies/certification

life safety code studies

as-built preparation

Value Engineering studies/evaluations;

inspection, evaluation, and reports on completed projects;

The A-E shall be required to prepare plans, specifications, design analyses, and cost estimates, using current Department of Veterans Affairs Master Specifications, Unified Facilities Guide Specifications, International Building Codes, National Fire Protection Association codes, and other agency standards, as required, for a variety of projects. In addition, the A-E shall be required to follow VA specific references provided in the Department of Veterans Affairs Technical Information Library at: http://www.cfm.va.gov/til

Additional design services that may be identified by OKCVA on an as needed basis. This contract is entered into pursuant to FAR Part 12, Acquisition of Commercial Items. The OKCVA requires a contractor to manufacture, deliver, assemble, remove the existing, and install new surgical lighting and boom in OR Suites 1 and 2. The OKCVA requires that all surgical lights and booms be manufactured in accordance to the existing room dimensions.

Provide construction period services.

Attend Pre-Bid Conference and prepare documents to be released as Addenda to the request for bids, if applicable

Attend Pre-Construction Conference.

Review submittals, including Construction Contractor's shop drawings, detail drawings, schedules, descriptive literature and samples, testing labor atory reports, field test data and review the color, texture and suitability of materials for conformity with the design concept and construction documents, and any substitution requests. Provide response to submittals within two business days of receipt.

Attend Weekly Construction Progress Meetings. This requirement may be fulfilled by phone or in person.

Periodically inspect work. The registered architects and engineers who are familiar with the design work of the project shall inspect completed work at critical completion points. [The AE shall suggest an appropriate number of inspections based on the complexity of the work.] [A/E shall provide three (3) site visits: one (1) at 75% construction completion, one (1) at or near construction completion for punch list items, and one (1) at the 11-month warranty timeframe.] A report which includes the purpose of the inspection, items reviewed, deficiencies observed, recommendations and additional actions required, shall be furnished to the Contracting Officer or his authorized representative within three (3) work days following the site visit date.

Respond to Contractor Requests for Information. [The AE shall respond to Contractor questions presented formally, as RFI s, within five (5) business days of submittal.] [The A/E shall respond/reply to Contractor questions presented formally, as RFI s, within one (1) business day to confirm the RFI was received and give an estimate of how long it will take the AE to resolve the issue. It is the goal of both the VA and the A/E to resolve the RFI in a expedited manner to maintain the construction schedule.] The AE shall maintain an RFI log showing issue, date of receipt, date of response, and indicating relation to modifications to contract if applicable. AE shall prepare any supplemental drawings, specifications or other documents that may be required to clarify or supplement the construction documents.

Assist in review and preparation of Construction Contract Modifications. AE's review and recommendations shall include an independent breakdown of costs in detail with quantities and unit prices and shall cover both additions and deductions of labor, materials and equipment.

AE shall provide Project Close-Out and Post construction services.

Project Completion and Acceptance. The AE shall diligently monitor the Contractor s progress to complete the work in accordance with the Contract Documents and within the Contract Time for completion. AE Team shall attend scheduled final inspection. AE shall prepare a supplemental punch list to include incidental corrective work not addressed in the Contractor s punch list; review comments and punch list items generated for conformance with the requirements of the Contract Documents; and incorporate enforceable comments and punch list items into a single supplemental punch list.

Review of O&M Manuals. AE team shall provide a detailed list of closeout submittal requirements, review the Close-Out Submittals for compliance with the contract documents, and ensure that the information provided is specific to the equipment and systems installed in the project.

Training Plan for Client Agency Personnel. AE team shall review the Contractor s training plan and training material and monitor the satisfactory progress and completion of the plan.

Substantial Completion The AE shall assist in determining that: All contract work except incidental punch list items are complete; all systems and parts are functional; utilities and meters have been connected, tested, and function properly; Owner training has been completed; O&M Manuals meet specifications and have been delivered to owner; specified maintenance materials (tools, spare parts, extra stock, etc.) have delivered to Owner; specified required Special Inspection and Testing reports received by Owner.

Warranty Review. Should warranty problems arise, the VA may request assistance from AE to resolve the issue. AE shall attend the 11-month walk-through prior to expiration of the warranty period and issue a Warranty Inspection report to all attendees.

OFFERORS WILL BE EVALUATED ON THE FOLLOWING CRITERIA:

The submitted SF-330s will be evaluated on the following criteria:

This acquisition will be in accordance with FAR Part 36.602-1 and VAAR Part 836.601-1. The following evaluation criteria will be used to evaluate SF-330 technical proposals:

The A/E must demonstrate its qualifications with respect to the published evaluation criteria for all services. Evaluation Criteria (1) through (4) are considered most important and equal among themselves; Criteria (5) through (7) are of slightly less importance than (1) through (4) but are equal value among themselves.

(1) Professional qualifications necessary for satisfactory performance of required services;

(2) Specialized experience and technical competence in the type of work required, including, where appropriate, experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials;

(3) Capacity to accomplish the work in the required time;

(4) Past performance on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules;

(5) Location in the general geographical area of the project and knowledge of the locality of the project; provided, that application of this criterion leaves an appropriate number of qualified firms, given the nature and size of the project.

(6) Use of Service Disabled Veteran Owned Small businesses.

(7) Experience in construction period services.

Criterion1 - Professional Qualifications necessary for satisfactory performance of required services. Offerors will be evaluated in terms of the qualifications, competence and experience of the key personnel and technical team proposed to accomplish this work. Additionally, offerors will be evaluated on their record of working together as a ream. Key personnel are individuals who will have major contract or project management responsibilities and/or will provide unusual or unique expertise. Provide a balanced licensed and or certified workforce in the following disciplines Architecture, Interior Design, Civil, Structural, Mechanical, Electrical, Fire Protection Engineering and LEED/Green Globes. Lead designer in each discipline shall be registered but does not have to be registered in the particular state of this project.

Submission requirements: Provide resumes for all proposed key personnel. Resumes are limited to one page each and should cite project specific experience and indicate proposed role in this contract. Provide professional registration, certification, licensure and/or accreditation. Indicate participation of key personnel in example projects in the SF-330 Part 1 Section G.

Criterion 2 - Specialized experience and technical competence in the type of work required, including, where appropriate, experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials. Offerors will be evaluated on specialized experience and technical competence, to include offeror s proposed personnel, in the performance of services similar to those anticipated under this contract with regard to:

Special knowledge of parking garage design.

Experience working around a working hospital.

Submission requirements: Provide up to five (5) projects completed or substantially completed within the past five (5) years that best illustrate specialized experience of the proposed team in the areas outlined above. Example projects shall note project s square footage. All projects provided in the SF-330 must be completed by the office/branch/regional office/individual team member proposed to manage and/or perform work under this contract. To enable verification, firms should include the DUNS number along with each firm name in the SF-330 Part 1, Section F Item 25 Firms from Section C Involved in this Project, block (1). Include a contract number or project identification number in block 21. Include an e-mail address, and phone number for the point of contact in block 23(c). Include in the project description the contract period of performance, award contract value, current contract value, a summary of the work performed that demonstrates relevance to specialized experience as outlined above. If the contractor served as a subcontractor on a project, indicate the value of the work they provided towards the performance of the overall project. If a project was performed by a joint venture, and not all joint venture partners are on the team proposed for this contract, the offeror/team should specifically address the work performed by the joint venture partner offering/teaming on this contract. Likewise, if the offeror/team member worked as a subcontractor on a project, the description should clearly describe the work actually performed by the offeror/team member and the roles and responsibilities of each on the project, rather than the work performed on the project as a whole. If the project description does not clearly delineate the work performed by the entity/entities offering/teaming on this contract, the project could be eliminated from consideration.

NOTE: If the Offeror is a joint venture, information should be submitted as a joint venture; however, if there is no information for the joint venture, information should be submitted for either joint venture partner, not to exceed a total of five (5) projects for this criterion. Projects shall be submitted on the SF-330. For submittal purposes, a task order on an IDIQ contract is considered a project, as is a stand-alone contract award. Do not list an IDIQ contract as an example of a completed project. Instead, list relevant completed task orders or stand-alone contract awards that fit within the definition above. Examples of project work submitted that do not conform to this requirement will not be evaluated.

Failure to provide requested data, accessible points of contact, or valid phone numbers could result in a firm being rated lower.

All information for Criterion 2 should be submitted in Part 1, Section F of the SF-330. The Government WILL NOT consider information submitted in addition to Part 2, Section F in evaluating Criterion 2.

Criterion 3 - Capacity to accomplish the work in the required time. Firms/teams will be evaluated in terms of their ability to plan for and manage work under the contract and capacity to accomplish the work in the required time, to include capacity within the key disciplines required by this project. Additionally, offerors will be evaluated on the volume of work awarded by the VA during the 12 months before the closing date.

Submission requirements: Describe the firm s ability to concurrently perform and manage multiple projects in different locations to meet aggressive schedules, multiple disciplines, and control costs and the firm s capacity to accomplish multiple projects simultaneously.

Criterion 4 - Past Performance Offerors will be evaluated on past performance with Government agencies and private industry in terms of work quality, compliance with schedules, cost control, and stakeholder/customer satisfaction. Additionally, offerors will be evaluated on the reputation and standing of the firm and its principals with respect to professional performance, general management, and cooperativeness. Offerors will be also evaluated on their record of significant claims against the firm. Evaluating past performance and experience will include information provided in Past Performance Questionnaires (PPQs) or CPARS/ACASS for Criterion 1 projects and may include other information provided by the firm, customer inquiries, Government databases, and other information available to the Government including contacts with points of contact in other criteria. Failure to provide requested data, accessible points of contact, or valid phone numbers could result in a firm being rated lower. NOTE: Past performance information for projects listed under Criterion 1.

Submission requirements: SUBMIT A COMPLETED CPARS/ACASS EVALUATION FOR EACH PROJECT UNDER CRITERION 1. IF THERE IS NOT A COMPLETED CPARS/ACASS EVALUATION, the Past Performance Questionnaire (PPQ) included in this notice is provided for the offeror or its team members to submit to the client for each project the offeror includes under Criterion 1. AN OFFEROR SHALL NOT SUBMIT A PPQ WHEN A COMPLETED CPARS/ACASS IS AVAILABLE. IF A CPARS/ACASS EVALUATION IS NOT AVAILABLE, ensure correct phone numbers and email addresses are provided for the client point of contact. Completed PPQs should be submitted with your SF-330. If the offeror is unable to obtain a completed PPQ from a client for a project(s) before the response date set forth in this notice, offerors should complete and submit with their responses the first page of the PPQ (Attachment), which will provide contract and client information for the respective project(s). Offerors may submit a PPQ previously submitted under a different Notice/RFP (legible copies are acceptable) if it is on the same form as posted with this Synopsis. Offerors should follow up with clients/references to ensure timely submittal of questionnaires. If requested by the client, questionnaires may be submitted directly to the Government's point of contact, Network Contracting Office 19, Attn: Aldo Fred Girany via email at aldo.girany@va.gov prior to the response date. Offerors shall not incorporate by reference into their response PPQs or CPARS previously submitted in response to other A/E services procurements. However, this does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation.

Also, submit information regarding whether any significant claims have been filed against the offeror.

Criterion 5 - Location in the general geographical area (Oklahoma City, OK) and knowledge of the (Oklahoma City OK); provided, that application of this criterion leaves an appropriate number of qualified firms, given the nature and size of the project. Provided that the application of this criterion leaves an appropriate number of qualified firms, given the nature and size of the contract, firms/teams will be evaluated on the locations of their office or offices that will be performing the work under this contract.

Submission requirements: Indicate firms/teams location, including main offices, branch offices and any sub consultants offices and demonstrate how this will be advantageous to the Government.

Criterion 6 - Use of Service Disabled Veteran Owned Small businesses.

The extent to which potential contractors identify and commit to the use of service-disabled Veteran-owned small businesses, Veteran-owned small businesses, and other types of small businesses as subcontractors will be evaluated.

Submission requirements: Indicate Service Disabled Veteran Owned Small Business (SDVOSB) firms/teams proposed to be used on this project.

Criterion 7 - Experience in construction period services.

Professional field inspections during the construction period, review of construction submittals, support in answering requests for information during the construction period, and support of construction contract changes to include drafting statements of work, and cost estimates will be evaluated.

Submission requirements: Indicate from projects submitted in Criteria #2 the extent and magnitude of the construction period services regarding the areas stated above included in those projects.

SELECTION INTERVIEW:

Interviews shall be scheduled with firms slated as the most highly qualified. Firms slated for interviews will be asked a series of established questions. Elaborate presentations are not desired.

GENERAL INFORMATION:

All design and work will conform to the current edition of the VA Master Specifications and VA Design Standards as published at the following site: www.cfm.va.gov; ASME, OSHA, IBC 2009, NFPA and NEC building codes and standards. Coordinate all work through the COR of Facilities Management Service. Contractor is responsible for all cleanups and refuse disposal throughout the construction period. The A-E firm will prepare drawings and specifications in sufficient detail such that qualified outside General Contracting companies can prepare accurate and timely proposals for the desired construction work. Microsoft Project scheduling and management software will be used by both the A-E and Contractors to allow for regular tracking of schedules and work by the VA Medical Center. Schedules with MS Project will be regularly sent to the COR upon project initiation and whenever significant changes occur in the schedule. The estimated magnitude of construction is between $10,000,000 and $20,000,000. The A-E will provide an initial estimate of cost to perform the above work and will design only those items that can be provided within the cost limitation. The Medical Center must remain operational throughout the construction period and a detailed sequence of work will be provided by the A-E to minimize impact of the construction. The A-E will provide documents at each submission as indicated in the statement of work. The NAICS code for this procurement will be 541330, Engineering Services. The current small business size standard for 541330 is $15.0 million.

Requirement for Electronic Submission

Unless paper offers are specifically authorized, all responses to this pre-solicitation notice must be submitted electronically as described below. The only acceptable paper form for this requirement is the receipt of past performance questionnaires. Failure to comply with this requirement may jeopardize the possibility of receiving an award for the contract due to non-compliance with the terms of the solicitation. You must submit your electronic offer, and any supplemental information (such as spreadsheets, backup data, technical information), using any of the electronic formats and media described below.

In addition, contractors are notified of the award via an electronic Notice of Award e-mail. The award document will be attached to the Notice of Award e-mail.

Acceptable Electronic Formats (Software) for Submission of Offers

Files readable using the current Microsoft* Office version Products: Word, Excel, PowerPoint, or Access. Spreadsheet documents must be sent in a format that includes all formulas, macro, and format information. Print or scan images of spreadsheets are not acceptable. Please see security note below for caution regarding use of macros. When submitting construction drawings contractors are required to submit one set in AutoCAD and one set in Adobe PDF. (Purpose: contracting can open the PDF version and engineering can open AutoCAD files)

Files in Adobe* PDF (Portable Document Format) Files: When scanning documents scanner resolution should be set to 200 dots per inch, or greater.

Another electronic format. If you wish to submit an offer using another format than those described in these instructions, e-mail the Contracting Officer who issued the solicitation. Please submit your request at least ten (10) calendar days before the scheduled closing date of the solicitation. Request a decision as to the format acceptability and make sure you receive approval of the alternate format before using it to send your offer.

Please note that we can no longer accept .zip files due to increasing security concerns.

E-mail Submission Procedures: For simplicity in this guidance, all submissions in response to a solicitation will be referred to as offers.

Subject Line: Include the solicitation number, name of company, and closing

date of solicitation. Use only one of the terms Quotation, Offer, or Bid depending on the solicitation type.

Size: Maximum size of the e-mail message shall not exceed five (5) megabytes. The SF330, in its entirety, shall not exceed one email of 5MB. The SF330 (not including past performance questionnaires) are limited to 30 pages. If the page limits are exceeded, the pages in excess of the limit will not be read or considered. Only one email is permitted unless otherwise stated in this paragraph or in writing by the Contract Officer submitting the solicitation.

The Microsoft Outlook © Email time/date stamp will be used to date and time stamp offers for the official record of receipt for the submission. The date and time stamp in recipients inbox is the official record of receipt.

Security Issues, Late Bids, Unreadable Offers

Late submission of offers is outlined at FAR Parts 52.212-1(f), 52.214-7, and 52.215-1(c)(3). Attention is warranted to the portion of the provision that relates to the timing of submission.

Please see FAR 15.207(c) for a description of the steps the Government shall take with regard to unreadable offers.

To avoid rejection of an offer, vendors must make every effort to ensure their electronic submission is virus-free. Submissions or portions thereof submitted and which the automatic system detects the presence of a virus or which are otherwise unreadable will be treated as unreadable pursuant to FAR Parts 14.406 and FAR 15.207(c ).

The virus scanning software used by our e-mail systems cannot always distinguish a macro from a virus. Therefore, sending a macro embedded in an e-mail message or an e-mail attachment may cause the e-mail offer to be quarantined. You may send both the spreadsheet and the spreadsheet saved in PDF format to ensure that your proposal is readable.

Password protecting your offer is not permitted. The Contracting Officer will file the offer electronically which will allow access only by designated individuals.

Important Notice: Apparent successful offerors must apply for and receive verification from the Department of Veterans Affairs Center for Verification and Evaluation (CVE) in accordance with 38 CFR Part 74 and VAAR 819.70 by submission of documentation of Veteran status, ownership and control enough to establish appropriate status, offerors must be both VISIBLE and VERIFIED by the Department of Veterans Affairs Center for Verification and Evaluation prior to contract award. Failure to be both VERIFIED by CVE and VISIBLE on VetBiz prior to contract award will result in the offeror s proposal being deemed non-compliant. All offerors are urged to contact the CVE and submit the required documents to obtain CVE verification of their SDVOSB status if they have not already done so.

VAAR 852.219-10 VA NOTICE OF TOTAL SERVICE-DISABLED VETERAN-OWNED

SMALL BUSINESS SET-ASIDE (JUL 2016) (DEVIATION)

(a) Definition. For the Department of Veterans Affairs, Service-disabled veteran-owned small business concern or SDVSOB :

(1) Means a small business concern:

(i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans or eligible surviving spouses (see VAAR 802.201 Surviving Spouse definition);

(ii) The management and daily business operations of which are controlled by one or more service-disabled veterans (or eligible surviving spouses) or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran;

(iii) The business meets Federal small business size standards for the applicable North American Industry Classification System (NAICS) code identified in the solicitation document;

(iv) The business has been verified for ownership and control pursuant to 38 CFR 74 and is so listed in the Vendor Information Pages database, (https://www.vip.vetbiz.gov); and

(v) The business will comply with subcontracting limitations in 13 CFR 125.6, as applicable

(2) Service-disabled veteran means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

(b) General.

(1) Offers are solicited only from verified service-disabled veteran-owned small business concerns. Offers received from concerns that are not verified service-disabled veteran-owned small business concerns shall not be considered.

(2) Any award resulting from this solicitation shall be made to a verified service-disabled veteran-owned small business concern.

(c) Agreement. A service-disabled veteran-owned small business concern agrees that in the performance of the contract, the concern will comply with the limitation on subcontracting requirements in 13 CFR §125.6.

(d) A joint venture may be considered a service-disabled veteran owned small business concern if the joint venture complies with the requirements in 13 CFR 125.15, provided that any reference therein to SDVO SBC is to be construed to apply to a VA verified SDVOSB as appropriate.

(e) Any service-disabled veteran-owned small business concern (non-manufacturer) must meet the requirements in FAR 19.102(f) of the Federal Acquisition Regulation to receive a benefit under this program.

END OF CLAUSE