C-RAD Diagnostic Imaging Service Agreement

The Department of Veterans Affairs (VA), Veterans Integrated Service Network (VISN) 17, Network Contracting Office (NCO) 17, is issuing a sources-sought notice as a means of conducting market research to identify parties having the experience, interest and resources to provide preventive and corrective maintenance on the C-RAD diagnostic imaging systems located within the South Texas Veterans Health Care System. (STVHCS).

It is the intent of NCO 17 to award a 1-year base period contract with four additional 1-year optional renewals. The results of this market research will help in determining the type of set-aside (if any). The applicable North American Industry Classification System (NAICS) code assigned to this procurement is 811219 with a $22.0 million small business size standard. Interested parties must be registered in the System for Award Management (SAM). Interested Service Disabled Veteran Owned Small Businesses (SDVOSB) and Veteran Owned Small Businesses (VOSB) must be listed as verified on the Vendor Information Pages (VIP) database located at https://www.vip.vetbiz.va.gov/ in order to receive contract awards under the Veterans First Contracting Program.

There is no solicitation at this time. This sources-sought notice is for information and planning purposes only.  This inquiry for capability information does not constitute a request for proposals. Submission of any information in response to this market survey is purely voluntary. The government assumes no financial responsibility for any costs incurred. Proprietary information and trade secrets, if any, must be clearly marked on all materials. All information received that is marked proprietary will be handled accordingly. Please be advised that all submissions become VA’s property and will not be returned.

If your organization has the interest and capacity to perform services on the specified C-RAD systems listed below, please provide the following information:

1) Organization name, address, email address, website address, telephone number, and size/type of ownership for your organization.

2) A brief capability and interest in providing services on the specific brand and models listed below with enough information to determine if your company can meet the requirement (Max 2 pages). The capabilities statement for this Sources Sought is not expected to be a Request for Quotation, Request for Proposal or Invitation for Bid, nor does it restrict the Government to an ultimate acquisition approach, but rather the Government is requesting a short statement regarding the company’s ability to provide the services on the equipment listed below.

3) Indicate if significant subcontracting or teaming is anticipated to meet technical capability.

4) State whether you already operate in this area or plan to subcontract the work.

5) If applicable, state how you plan on meeting the requirements found at Veterans Affairs Acquisition Regulation (VAAR) Clause 852.219-74 Limitations on Subcontracting-Monitoring and Compliance, if this action were to be set-aside under a small business socio-economic category for which you qualify.

Equipment List: The diagnostic imaging systems to be under service agreement.

MANUFACTURER: C-RAD

MODEL:  Sentinel

SERIAL #: 04-0334 “Main Laser”

LOCATION: Radiation Oncology Clinic, San Antonio, Texas

MANUFACTURER: C-RAD

MODEL #:  Catalyst HD

SERIAL #: 02-422 “Left Laser”

LOCATION: Radiation Oncology Clinic, San Antonio, Texas

MANUFACTURER: C-RAD

MODEL #:  Catalyst HD

SERIAL #: 02-421 “Right Laser”

LOCATION: Radiation Oncology Clinic, San Antonio, Texas

MANUFACTURER: C-RAD

MODEL #:  Sentinel

SERIAL #: HY-002.04-0276

LOCATION: Audie L. Murphy VA Medical Center, San Antonio, Texas

MANUFACTURER: C-RAD

MODEL #:  Catalyst 4D Camera

SERIAL #: HZ-021.02-0021

LOCATION: Audie L. Murphy VA Medical Center, San Antonio, Texas

MANUFACTURER: C-RAD

MODEL #:  Catalyst 4D Camera

SERIAL #: HZ-021.02-0422

LOCATION: Audie L. Murphy VA Medical Center, San Antonio, Texas

Based on the responses to this sources-sought notice/market research, the requirement may be set-aside for small businesses or procured through full and open competition. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions. Vendor participation in this response or any informational session is not a promise of future business with the VA. The Government is not obligated, nor shall it pay for any information received from potential sources as a result of this sources-sought notice.

All interested parties must submit information directly to Joseph.Leyte@va.gov, no later than May 12, 2020 by 11:59 PM CDT.