C-arm maintenance and service

This is a notice of intent to sole source a contract under the authority of FAR 13.106-1(b)(2), only one source being available to meet the Government’s need.  The contract is estimated for final completion by 09/14/2029.

The North American Industrial Classification System (NAICS) code for this procurement is 339112, Surgical and Medical Instrument Manufacturing, with a small business size standard of 1,000 employees.  The FSC/PSC is J065 – Maintenance, Repair and Rebuilding of Equipment - Medical.

The Department of Veterans Affairs intends to solicit and award a sole source contract, firm fixed price, Base plus four (4) option years, for service and maintenance of two (2) Ziehm C-ARM imaging devices to ZIEHM-ORTHOSCAN INC, 14555 N 82nd St., Scottsdale, AZ 85260-2525. There are no other sources of service that will satisfy agency requirements.

Per Ziehm-Orthoscan, Inc, no authorized distributors exist within the vicinity of the VA Southern Nevada Health Care System and North Las Vegas VA Medical Center and CBOCs.  No other service providers have access to proprietary software to allow for necessary updates and full capabilities of the equipment. 

Any responsible source that feels it is capable in performing this requirement may submit a quote for the above listed items and describe and/or submit documentation to support your capabilities.  The response will be considered by the agency.  If you are not the Original Equipment Manufacturer (OEM), you must submit an authorized distributor letter signed by the OEM.  If you are not the OEM and a small business, you must indicate in your response how you will comply with limitations on subcontracting and/or the non-manufacturer rule.  Responses should be submitted to Leah Smith at leah.smith@va.gov no later than Wednesday, April 17th, 2024, at 11:00 AM Pacific Time to be considered. The Government will not pay for information submitted. Any responses received will only be considered for the purposes of determining whether to conduct a competitive procurement in lieu of sole source contract described in this notice, and such determination shall be made at the sole discretion of the Government. Supporting evidence must be furnished in sufficient detail to demonstrate the ability to comply with the requirement. If no responses are received, the government will proceed with the Sole Source acquisition.