BYR Hotel/Conference Venue

Description

(i)  This is a combined synopsis/solicitation for commercial supplies prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. 

(ii)  The solicitation number assigned to this action is W912J2-21-Q-0006. The solicitation is issued as a Request for Quote (RFQ) from the United States Property and Fiscal Office for Wisconsin, Purchasing and Contracting Division, Camp Douglas, WI 54618.

(iii)  All solicitation documents and incorporated provisions and clauses are those in effect through Federal
Acquisition Circular 2021-04, effective 19 Jan 2021.

(iv)  This requirement is unrestricted with an applicable NAICS Code of 721110. Hotels (Except Casino Hotels) and Motels with a small business size standard of $35M.

(v)  The Wisconsin Army National Guard (WIARNG) seeks the following:

Item: Qty/Unit

General Session Meeting Rooms: 5/Each
Breakout Meeting Rooms: 2-3/Each
Privacy Rooms: 5/Each
Resource Area: 1/Each
Registration Area: 1/Each
Adult Breakfast Meals: 550/Each
Adult Lunch Meals: 1,100/Each
Adult Dinner Meals: 550/Each
Audio/Video Equipment Package: 1/Each
Sleeping Rooms: 300/Each 

(vi)  Description of requirement:  

The WIARNG will conduct a Badger Yellow Ribbon event on February 20th-21st, 2021 and will need large conference space to include hotel rooms, meals, and audio visual equipment.  The WIARNG is seeking a family-friendly facility to accommodate this event within the state of WI and within 50 miles of Appleton, WI 54911.  Any quote must conform to this RFQ and the attached Statement of Work.

*****All conference space must be within one hotel and all meals must be served within that hotel.  The required sleeping rooms can be in other neighboring hotels but must be within immediate walking distance.*****

(vii)  Delivery schedule shall be 20 February 2021 to 21 February 2021.

(viii)  The provision at FAR 52.212-1, Instructions to Offerors – Commercial Items, applies to this acquisition.  

(ix)  Evaluation will be based on lowest price technically acceptable.  Technically acceptable includes: 
1.  Conformance to the Statement of Work.  

A firm fixed price contract award is anticipated.  

(x) The offeror must include a completed copy of the provision at FAR 52.212-3 Alt I, Offeror Representations and Certifications -- Commercial Items with a quote, or be currently registered in the SAM website with
Representations and Certifications completed.

(xi) The clause at FAR 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition.

(xii) The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive
Orders -- Commercial Items, applies to this acquisition. Any additional clauses cited in FAR 52.212-5 are listed in section xiii.

(xiii) The following additional agreement requirement(s) or terms and conditions determined by the contracting
officer to be necessary for this acquisition:

In accordance with DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving
Reports, the contractor shall submit their payment request electronically using the Wide Area Workflow
(WAWF). The WAWF website is located at https://wawf.eb.mil. There is no charge to use WAWF.

The following clauses and provisions are incorporated by reference into this solicitation. Full text is available at
https://www.acquisition.gov. 

52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards
52.204-18 Commercial and Government Entity Code Maintenance
52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities
52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment
52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment 
52.204-26 Covered Telecommunications Equipment or Services-Representation
52.212-2 Evaluation—Commercial Items
52.212-3 Offeror Representations and Certifications—Commercial Items
52.212-4 Contract Terms and Conditions--Commercial Items
52.212-5 Contract Terms and Conditions Required to Implement Statues or Executive Orders—Commercial Items
52.219-1 Small Business Program Representations
52.222-50 Combating Trafficking in Persons
52.232-39 Unenforceability of Unauthorized Obligations
52.232-40 Providing Accelerated Payments to Small Business Subcontractors
52.233-1 Disputes
52.252-1 Solicitation Provisions Incorporated By Reference
52.252-2 Clauses Incorporated By Reference
52.252-5 Authorized Deviations In Provisions
52.252-6 Authorized Deviations In Clauses
52.253-1 Computer Generated Forms
252.203-7000 Requirements Relating to Compensation of Former DoD Officials
252.203-7002 Requirement to Inform Employees of Whistleblower Rights
252.204-7003 Control of Government Personnel Work Product
252.203-7005 Representation Relating to Compensation of Former DoD Officials
252.204-7008 Compliance with Safeguarding Covered Defense Information Controls and 
252.204-7012 Safeguarding of Unclassified Controlled Technical Information
252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support
252.204-7016 Covered Defense Telecommunications Equipment or Services—Representation, DFARS Provisions 252.204-7017 - Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services—Representation and DFARS Clause 252.204-7018 - Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services
252.211-7008 Use of Government-Assigned Serial Numbers
252.225-7031 Secondary Arab Boycott Of Israel
252.225-7048 Export-Controlled Items
252.225-7974 (Dev) Representation Regarding Business Operations with the Maduro Regime (DEVIATION 2020-O0005)
252.232-7003 Electronic Submission of Payment Requests and Receiving Reports
252.232-7006 Wide Area Workflow Payment Instructions
252.232-7010 Levies on Contract Payments
252.243-7001 Pricing Of Contract Modifications
252.244-7000 Subcontracts for Commercial Items
252.247-7023 Transportation of Supplies by Sea

(xiv) DPAS Rating does not apply to this acquisition.

(xv) Quotes must be received no later than the time and date indicated on this RFQ.  Quotes must be emailed to the primary point of contact shown.  It is your responsibility to make sure your quote is received.  

Instructions to Offerors:

1. Quotes in response to this solicitation MUST include the Offeror's CAGE Code or DUNS Number.
2. Quotes must be valid until 22 February 2021.
3. Your pricing schedule must clearly annotate pricing or the words, "not separately priced" or "no cost" for each requirement identified. Omission of no cost line items may cause your quote to be non-responsive. Unit prices shall include all applicable fees, to include any nonexempt taxes. 
4. All contractors shall be registered in the System for Award Management (SAM) to be eligible for award of a
contract. Offerors shall ensure SAM registration is active. The official SAM website is
https://www.sam.gov/portal/public/SAM/. Contractors are encouraged to complete SAM registration as soon as
possible; the government may not delay award for the purpose of allowing a contractor time to register in SAM.
5. It is the interested Offeror's responsibility to check beta.sam.gov for updated information.

*****The requested number of meals and hotel rooms are estimated based on the expected number of attendees.  The WIARNG will provide the successful offeror exact number of meals and rooms no later than February 16, 2021.*****

(xvi) All questions shall be in writing. Questions shall be emailed to the primary point of contact shown on this
RFQ. Questions not received within a reasonable time prior to the response date may not be answered.

29 Jan 2021: Added "*****All conference space must be within one hotel and all meals must be served within that hotel.  The required sleeping rooms can be in other neighboring hotels but must be within immediate walking distance.*****"