Statement Of Work.pdf

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Statement of Work Badger Yellow Ribbon

Reintegration

Organization: WING Badger Yellow Ribbon

Event: Post Deployment Reintegration Event – Phase II

Dates of Event: 20-21 FEB 2021

Attendance Expected: It is anticipated that 550 will attend this event to include soldiers, command, support staff and veterans agencies

Proposed Location of Event: APPLETON/GREEN BAY, WI AREA

Lodging Requirement APPROXIMATELY 300 ROOMS FOR SATURDAY NIGHT WITH

SOLDIERS AND SUPPORT STAFF:

Total Number of Meeting Rooms:

1. 5 General Session Rooms

2. 2-3 Breakout Room

3. 5 - Privacy Rooms

4. Registration Area

Type of Meeting Rooms Required with Requirements:

1. 5 General Session Rooms – Each set up separately to accommodate 100-150 people with 3 skirted 6 ft tables in the back of the room.

a. Setup: Set in rounds of 4-5 at a table for 150 people in each room

Requirements each room below:

i. A/V Requirements:

1. 2 A/V Carts

2. 2 Large Projection Screens

3. In house sound system with handheld WIRELESS microphone and clip on LAVALIER microphone

ii. Room Set-up Requirements:

1. Round tables of 4-5 max per table

2. Hand sanitizer on each table

3. Water on each table

iii. Food and Beverage Requirements SATURDAY & SUNDAY:

1. Morning Coffee (BYR)

2. Government per diem rate MEALS (G4) – SAT LUNCH AND

DINNER SUN – BREAKFAST AND LUNCH (Special dietary requests will be sent in 1 week prior to the event.)

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2. 2-3 Breakout Rooms: To accommodate 25 people

a. Saturday

0600-1700

b. A/V Requirements:

i. None

c. Room Set-up Requirements:

i. Round tables set for 4-5 max

ii. Water on each table with hand sanitizer

d. Food and Beverage Requirements:

i. None

3. Resource Area – Central open area or large room – set for 10 double-width resource tables with minimum 6 ft between each table.

a. Time: Saturday & Sunday 0600-1800

b. A/V Requirements:

i. None.

c. Room Set-up Requirements:

i. 10 Skirted 6ft. double tables with 3 chairs each (2 on one side and 1 on the other side).

4. 5 Privacy Rooms – Boardrooms, small meeting rooms or sleeping rooms in close proximity to the Resource Area – confidential one-on-ones between SM’s and Mental

Health Professionals.

a. Time: Saturday & Sunday 0600-1800

b. A/V Requirements:

i. None.

c. Room Set-up Requirements:

1 double-with table with 3 chairs in each room

5. Registration Area – In proximity to the hotel entrance or Conference entrance - three

6ft tables with 2 chairs behind each.

a. Time: Saturday 0600 to Sunday at 1800

b. A/V Requirements:

i. Location must be near electrical outlets.