Burner & Boiler Maintenance
Closed Solicitation Posted
- Solicitation number
- PR15293440
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 238220 Plumbing, Heating, and Air-Conditioning Contractors
- Place of performance
- Berlin Berlin 14191 Germany
- Points of contact
-
- Berlin Procurement berlineinkauf@state.gov
- Simon Birkelbach birkelbachs@state.gov +493083051521
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State is seeking a contractor to provide preventative maintenance services for gas burners, hot water tanks, and boilers in government-owned residences located in Berlin, Germany. The contractor must perform annual maintenance, repairs, and services in compliance with German DIN Norm standards and manufacturer instructions. Qualified vendors must have nationally licensed mechanics with valid gas fitting licenses or concessions for Germany. Interested parties must contact berlineinkauf@state.gov with request number PR15293440 to obtain solicitation documents and schedule a mandatory site visit. Proposals are due by May 28, 2025, and vendors must be registered in the System for Award Management (SAM) if their proposal exceeds $30,000 USD.
The solicitation is not set aside for any specific group and covers maintenance services to be performed in Berlin, Germany. While no specific award value is mentioned, proposals over $30,000 require SAM registration, suggesting this is the potential minimum contract threshold. The contract will require contractors to obtain a VAT Identification Number and comply with German tax authorities and local business regulations. Contractors must have an NCAGE code and UEI number for SAM registration, which can be obtained at no cost. The contract falls under NAICS category 238220 for Plumbing, Heating, and Air-Conditioning Contractors, with a specific focus on maintenance and repair of plumbing and heating equipment.
Notice text
The American Embassy in Berlin requires preventative maintenance services and a contractor cost proposal to perform annual maintenance, cleaning and servicing on gas burners, hot water tanks and attached hot water boilers in government owned residences in the Berlin City Area.
To request the solicitation documents, and schedule the mandatory site visit, prospective vendors should contact berlineinkauf@state.gov with the request number, PR15293440, in the subject line of the email.
The contractor is to perform annual maintenance, repairs, and any other services on Embassy owned Equipment in compliance with German DIN Norm standards and manufactures instructions.
The contractor’s personnel are to be nationally licensed mechanics in the relevant fields. A valid gas fitting license or/or concession valid for Germany will need to be provided to the Embassy as proof of competency and/or for liability purposes.
Please pay attention to a crucial requirement outlined in the FAR 52.236-7. This requirement mandates that all vendors possess the necessary licenses and permits to conduct business in Germany. It is essential to ensure compliance with all German regulations and legalities to operate successfully in the country. Specifically, the German tax authorities expect businesses to obtain a VAT Identification Number and fulfill tax obligations. It is encouraged to review local laws before submitting a proposal.
For proposals exceeding $30,000 USD (or the equivalent in local currency), offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 52.204-7 .
The guidelines for entity registrations in SAM are available at: SAM.gov | Entity Registrations
To register in SAM, an NCAGE code and a UEI number are required. If you do not have this information, it must be obtained before registering. There is no cost involved, neither in obtaining the numbers, nor in registering for SAM. Interested parties are strongly encouraged to register their business as soon as possible to avoid any delay in making an award to the successful bidder.
Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to many of our requirements.
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