Building Automation Systems Preventive Maintenance Service for U. S. Embassy in Harare, Zimbabwe

The U.S. Embassy in Harare, Zimbabwe is soliciting quotations for preventive maintenance services for Building Automation Systems (BAS) through Request for Quotations (RFQ) number 19Z11526Q0002. The Department of State's GSO Procurement & Contracting office seeks a contractor to perform annual preventive maintenance consisting of two site visits per year across multiple BAS systems manufactured by Alabama Controls/Schneider with Niagara software. Contractor qualifications must include manufacturer-certified technicians capable of performing comprehensive maintenance activities such as network checks, time schedule confirmations, troubleshooting, trend and alarm configurations, and system evaluations. The government intends to award a firm-fixed price contract to the responsible company submitting the lowest-priced acceptable offer, with the potential to make an award based on initial quotations without further discussions. Quotations must be submitted electronically to HarareGSOProcurement@state.gov by November 10, 2025 at 1700 hours Harare Time, in MS-Word 2007/2010, MS-Excel 2007/2010, or Adobe Acrobat PDF format with a maximum file size of 30MB. Required submissions include SF-1449, Section I Pricing, Section 5 Representations and Certifications, and proof of active System for Award Management (SAM) registration.

This procurement carries no set-aside designation and will be evaluated as a straight competitive procurement. The contract will operate on a firm-fixed price basis with a base year and three one-year option periods, with an expected commencement date of March 30, 2026. The maintenance services will cover approximately 2,750 hardware points distributed across three separate BAS systems installed throughout various embassy facilities including the Chancery, Support Annex, Warehouse, Utility, MSGQ, Recreational, and Utilities buildings. The systems comprise multiple controllers and operator workstations managing critical building infrastructure including chilled water systems, heating systems, air handling units, terminal units, and fan coil units. All work will be performed in Harare, Zimbabwe, with the contract structured to provide ongoing preventive maintenance support for the embassy's building automation infrastructure over a potential four-year period.