Building Automation System Preventative Maintenance Service Contract
Closed Solicitation Posted
- Solicitation number
- 19BB2126R0002
- Agency
-
US Embassy Bridgetown
US Consulates and Embassies, Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 811310 Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
- PSC
- J041 Maint/Repair/Rebuild Of Equipment- Refrigeration, Air Conditioning, And Air Circulating Equipment
- Place of performance
- Bridgetown Saint Michael Barbados
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Department of State, Embassy Bridgetown is soliciting proposals through Request for Proposal 19BB2126R0002 for Building Automation System (BAS) Preventative Maintenance Services. The contract encompasses preventative maintenance, troubleshooting, monitoring, and technical support for two Honeywell WebsN4 systems operating at the embassy facility. Key requirements include performing two semi-annual preventative maintenance site visits annually, providing up to 20 hours of annual remote support, maintaining comprehensive documentation and spare parts inventory, and conducting sensor calibration and point-to-point checkout services once every five years. Contractors must maintain current manufacturer certifications, possess a minimum of five years' experience in BAS systems maintenance, secure appropriate personnel security clearances (SECRET level minimum, TOP SECRET for certain restricted areas), and maintain Defense Base Act insurance coverage. Award will be made to the lowest-priced, acceptable, responsible offeror based on strict compliance with solicitation requirements and technical qualifications. Proposals were due March 10, 2026, at 10:00 a.m. EST and must be submitted electronically in MS-Word, MS-Excel, or PDF format not exceeding 30MB.
This solicitation was not designated as a small business set-aside. The contract includes a one-year base period with four one-year option periods, providing a five-year potential contract duration. No incumbent contractor information or specific award value is disclosed in the solicitation materials. Contractors must either establish business operations in Barbados or commit to doing so within 30 days of contract award. All offerors are required to register in the System for Award Management (SAM) database, submit SF-1449 forms, complete pricing for both the base year and all option years, provide IRS Form W-14 (for foreign contractors subject to 2% excise tax), and furnish past performance references. The work will be performed in Bridgetown, Saint Michael, Barbados at the U.S. Embassy facility.
Notice text
Dear Prospective Quoter:
Subject: Request for Proposal number 19BB2126R0002
Enclosed is a Request for Proposal (RFP) for Building Automation System (BAS) Preventative Maintenance Service. If you would like to submit proposal, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract based on initial proposals, without holding discussions, although the Government may hold discussions (FAR Part 15) with offers if it in the best interest of the government.
Proposals are due on March 10, 2026, at 10.a.m. No proposals will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
Your proposal must be submitted electronically to Bridgetownprocurement@state.gov. It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.
In order for a proposal to be considered, you must also complete and submit the following:
1. SF-1449
2. Section I, Pricing
3. Section 5 Representations and Certifications
4. Additional information as required in Section 3
5. “The Offeror should submit a completed IRS Form W-14, found at www.irs.gov/w14, to ensure compliance with FAR 52.229-11.
6. Proof of SAM Registration
Notwithstanding FAR4.203-1(B)(5)(ii), the Contracting Officer has determined that it is in the best interest of the U.S. Government that offerors be registered in SAM (System for Awad Management) database at https://wwwsam.gov and have an active SAM account at the time of summiting a proposal. Failure to be registered at time of proposal submission shall deem the offeror’s proposal to be non-responsive to the solicitation instructions and no further consideration will be given. Therefore, qualified offers are highly encouraged to register immediately if interested in submitting a response to the contracting opportunity.
Files
| File | Type | Posted |
|---|---|---|
| dd0254.pdf | ||
| PMSC for BAS solictation.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Solicitation | |
| Building Automation System Preventative Maintenance Service Contract | Pre-Solicitation |
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