Building Automation System (BAS) Preventive Maintenance Service Contract – U. S. Embassy Astana
Closed Solicitation Posted
- Solicitation number
- 19KZ1026Q0004_Solicitation
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 238210 Electrical Contractors and Other Wiring Installation Contractors
- Place of performance
- Astana 01000 Kazakhstan
- Points of contact
-
- Astana Procurement astanagsoprocurement@state.gov +77172702100
- Astana Procurement astanagsoprpcurement@state.gov +77172702100
- Jeffrey Meyer meyerjb@state.gov +77172702100
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State seeks preventive maintenance services for the Building Automation System at the U.S. Embassy in Astana, Kazakhstan, with quotations due July 30, 2026 at 15:00 local Astana time. This is an unrestricted RFQ (19KZ1026Q0004) to be awarded on a firm fixed-price basis to the responsible company submitting the lowest acceptable offer, with award likely based on initial quotations without discussions unless competitive-range companies warrant dialogue.
Place of performance is Astana, Kazakhstan. The contract requires two building automation system preventive maintenance site visits per year over a one-year base period with four optional one-year renewal periods. Services include system inspections, preventive maintenance, trend and alarm configuration, graphics review, backup retention, user account management, documentation updates, and up to 20 hours of remote support annually. The contractor must employ JCI Metasys-certified technicians with minimum five years of experience, obtain Defense Base Act insurance, and pass security clearances for access to controlled areas. Deliverables encompass preventive maintenance reports with deficiency tracking, spare parts schedules, calibration documentation, BAS backups, updated as-built drawings, and multi-year maintenance schedules spanning the five-year contract period. Pricing is firm fixed-price covering all labor, materials, insurance, overhead, profit, and VAT (priced separately). The NAICS code is 238210, Electrical Contractors and Other Wiring Installation Contractors; PSC is J059, Maintenance/Repair/Rebuild of Equipment—Electrical and Electronic Equipment Components. The government declined to disclose estimated project value or planholder/bidder lists citing procurement integrity restrictions. Quotations must be submitted electronically in English to AstanaGSOProcurement@state.gov in MS-Word, MS-Excel, or Adobe Acrobat format (maximum 30 MB), along with SF-1449, Section I Pricing, Section 5 Representations and Certifications, and proof of SAM registration.
Notice text
Subject: Request for Quotations number 19KZ1026Q0004
Enclosed is a Request for Quotations (RFQ) for technical services required for the proper care and preventive maintenance of Building Automation System (BAS). If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
Quotations are due by July 30, 2026 not later than 15:00 local Astana time (GMT +5). No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
Please direct any questions regarding this solicitation to AstanaGSOProcurement@state.gov
Files
| File | Type | Posted |
|---|---|---|
| Q and A list _ 19KZ1026Q0004 BAS Preventive Maintenance.docx | DOCX document | |
| Q and A list _ 19KZ1026Q0004 BAS Preventive Maintenance (002).docx | DOCX document | |
| 19KZ1026Q0004_2026-2031 BAS PMS_Solicitation_Signed.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Solicitation | |
| Building Automation System (BAS) Preventive Maintenance Service Contract – U. S. Embassy Astana | Pre-Solicitation |
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