Building Automation System (BAS) Preventive Maintenance

The Department of State has issued a re-solicitation for Building Automation System (BAS) Preventive Maintenance services at the United States Embassy in Kigali, Rwanda. The procurement covers comprehensive maintenance on Schneider Electric BAS systems across multiple embassy buildings including the Chancery, Office Annex, Warehouse, Utility, and Marine Security Guard Quarters. The contract requires two BAS preventive maintenance site visits annually and mandates that contractors employ manufacturer-certified technicians with at least five years of experience. Key requirements include verifying system functionality, checking communication networks, confirming time schedules, investigating technical issues, calibrating equipment, and creating detailed maintenance checklists. Quotations must include specific documentation such as SF-1442, pricing details, representations and certifications, and other specified attachments. The submission deadline for quotes is September 4, 2025, with the solicitation posted on August 27, 2025.

This opportunity does not utilize any set-aside designations and is open to all qualified contractors. The contract structure includes a base year with four one-year option periods, providing potential for a five-year total performance period. The maintenance services will cover various critical systems including chillers, pumps, air handling units, terminal units, and monitoring systems throughout the embassy compound. All work will be performed at the United States Embassy facility located in Kigali, Rwanda, requiring contractors to meet strict security clearance and documentation requirements. The solicitation emphasizes the need for detailed reporting, comprehensive documentation, and adherence to updated Statement of Work requirements that incorporate feedback from the Facility Manager and Facility Management Staff.