Building Automation System (BAS) Monthly Maintenance

The Defense Information Systems Agency/Defense Information Technology Contracting Organization intends to negotiate a sole source contract with Trane, Inc.  A sole source Justification & Approval document is being coordinated and, upon approval, a copy of it will be posted here on beta.SAM.gov to comply with the public display requirements of FAR 6.305.

The proposed contract action is to perform preventive maintenance service on the Trane Tracer Building Automation System (BAS) to ensure the system is performing optimally.  The system notifies the operator if there is an alarm in a system (such as fuel tanks, generators, and leak detection devices) that requires action.  The BAS also monitors the climate for critical electronic equipment and controls the air conditioners for multiple buildings.  It reports damper status and alarms if fire dampers close.  The system must be properly serviced and maintained since it addresses health and safety issues for EMSS personnel as well as control and monitoring of critical systems supporting the Warfighter.  The contractor will respond to emergency callouts 24/7 if system becomes unusable and cannot provide status on or control of monitored areas or equipment. The period of performance is for a 12-month base period and four potential 12-month option periods.

At this time, the incumbent contractor Trane, Inc. is the only source capable of providing all necessary services.  Trane Inc. is the manufacturer of the Tracer product currently providing ECO Operations the ability to control and monitor status on lighting, generators, fuel, UPS, flood sensors, fire dampers, and fire suppression deployment systems.  ECO’s existing Tracer BAS is proprietary to Trane requiring factory certified trained technicians to work on the software and hardware in order to continues support with the manufacturer.

The statutory authority for other than full and open competition is 10 USC 2304 (c) (1), as implemented by FAR 6.302-1(a)(2)(iii), only one responsible source and no other supplies or services will satisfy agency requirements.  Companies who believe they can provide this service must indicate their interest in writing within 4 days of this notification and include a detailed capability statement.  No reimbursement for any cost connected with providing capability information will be provided.  All responsible sources will be considered in evaluating the determination to issue a sole-source contract.  Quotations or proposals received in response to this notice cannot be accepted since this synopsis cannot be considered a request for quote or a request for proposal.  A solicitation will NOT be posted to beta.SAM.gov due to the sole source nature of the requirement.

The North American Classification System (NAICS) code 541513 will be used for determining company size status.

Points of Contact: Gwendolyn Rapoza, Contract Specialist, gwendolyn.m.rapoza.civ@mail.mil