Brasilia, Brazil - Construction of the Chief of Mission Residence Representational Area Expansion

PRE-SOLICITATION NOTICE

Solicitation No.:  19GE50-20-R-0017

The American Consulate General, Frankfurt provides the following Pre-Solicitation Notice regarding the issuance of a Request for Proposal (RFP) for:

Construction Services – Brasilia, Brazil

Construction of the Chief of Mission Residence Representational Area Expansion.

The Regional Procurement Support Office in Frankfurt, Germany, intends to issue a Firm Fixed-Price Construction Type Contract during the first quarter of calendar year 2020. 

The successful contractor shall provide complete construction services, contract coordination, and supervision, including but not limited to the management and construction necessary to meet the requirements of this contract within the established timeframe. 

The work includes among other construction activities:

The Representational Area Expansion has been designed as a continuity of the veranda’s expansion, as a one-story building that has:

- Barbecue place;

- Representational area salon;

- Restrooms and waiting area;

- Storage, technical room and lockable storage;

- Industrial kitchen for catering and pantry.

An independent services block, connected to the main expansion through a concrete slab, has also been designed to host services from the existing house:

- Staff break room;

- Staff restrooms.

The constructed area of the expansion is of 507,54m².

The magnitude of this project is anticipated to be between $1,000,000.00 and $5,000,000.00 U.S. Dollars for the entire project. 

Companies interested in the solicitation should express their interest by written correspondence, no later than January 15, 2020, at both of the following email addresses and MUST include the following information: Name of Firm, Name, Telephone, Email Address of Point of Contact and Complete Physical and Mailing Address of Firm DO NOT TELEPHONE. 

Firms shall be knowledgeable in written and spoken English.

APPLICATION FOR SOLICITATION DOCUMENTATION CHECK LIST

In applying for the solicitation material, you are acknowledging that your company is able to reach compliance with the following highlighted requirements included in the solicitation.

In accordance with DOSAR 652.242-73 AUTHORIZATION AND PERFORMANCE (AUG 1999), it will be necessary for your organization to possess authorization to operate and do business in the country in which this contract will be performed. Furthermore, authorization shall include the requirement to be registered to do business in Brazil. Contractors shall be required to provide:

1.   A thorough description as to what steps you have taken to investigate all requirements to obtain authorization to perform in the country of performance
2.   Details of your findings and a description of what your organization will actually be required to undertake to obtain licensing and requisite permit(s)
3.   Any impact such authorization may have on the contractor’s operating name and address
4.   Specific information concerning the period of time you anticipate it will take to obtain appropriate authorization. Any plan reflecting a protracted period (i.e. more than 15 calendar days after award) in obtaining license(s) and/or permit(s) shall be rejected at the discretion of the Contracting Officer since further delay would otherwise harm the Government.

You will be required to provide information that clearly shows you are able to perform work in Brazil.  Any entry or work visa issues requirements must be clearly discussed with a plan to mitigate any risk clearly identified.  F

Irrevocable Letters of Credit (ILOC):  The successful contractor will be required to provide the government with surety in the form of Irrevocable Letters of Credits totaling 40% of the value of the contract.  

If you have a Duns number* and have been SAM** registered, please include below. Please note that the requirement to obtain a Duns number and for your company to be SAM registered, will be a mandatory requirement upon contract award.

Duns number:_______________________                  SAM Registered:      (     ) Yes     (     ) No 

*          Dunn and Bradstreet: www.dnb.com/get-a-duns-number.html

**        System for Award Management: SAM.gov

The failure to provide the above documentation when submitting your proposal may result in your proposal being found technically unacceptable and removed from the competition without further discussions. 

Solicitation and award will be subject to the laws and regulations of the United States of America. This requirement is being competed utilizing full and open competition procedures.

The Contract Specialist for the administration of this contract is Mr. Graham Andrews, Tel. +49 69 7535 3307, email AndrewsGS@state.gov.