Brand Name Only Maintenance Agreement to Support Schneider Electric/APC

The Naval Research Laboratory (NRL) under the Department of the Navy's Office of Naval Research is seeking a comprehensive maintenance agreement for Schneider Electric and APC electrical and in-row cooling equipment across multiple facilities. This procurement specifically requires brand name Schneider Electric equipment from authorized Original Equipment Manufacturer (OEM) resellers, covering maintenance services for critical infrastructure including two 500 kW UPS units, one 80 kW UPS, one 40 kW UPS, multiple Power Distribution Units (PDUs), eight APC chilled water In-Row Cooling units, and software licensing for StruxureWare Data Center Expert. Contractors must provide semi-annual preventative maintenance for cooling units, annual preventative maintenance for UPS equipment, and both scheduled and emergency repair services with stringent response time requirements including 30-minute return calls, 24-hour response for non-emergency repairs, and 3-hour response for emergency repairs. The solicitation will be evaluated using the Lowest Price Technically Acceptable (LPTA) method, ranking offers from lowest to highest price while ensuring technical compliance with minimum requirements. Quotes must be submitted via email to Carrie Cawley at carrie.a.cawley.civ@us.navy.mil by October 6, 2025, with the government intending to award a purchase order without negotiations.

This opportunity is designated as a Total Small Business Set-Aside under NAICS code 221122 (Electric Power Distribution), utilizing a Firm Fixed-Price contract structure. The initial contract period is one year with two optional one-year extensions, potentially spanning three years total if all options are exercised. Performance locations include NRL facilities in Washington, DC (primary location at 20375), Monterey, California, and Stennis Space Center, Mississippi. Prospective contractors must maintain active SAM registration and provide documentation proving their status as authorized Schneider Electric distributors. The solicitation requires comprehensive written service reports within five business days of each maintenance visit and mandates that all equipment be new and covered by manufacturer warranty. Award will be made to the contractor offering the most advantageous combination of price and technical compliance, with delivery and service implementation required across all specified NRL locations.