BPA setup for Mail and Package delivery services
Closed Solicitation Posted
- Solicitation number
- 19VM3025Q0014
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 492110 Couriers and Express Delivery Services
- Place of performance
- Hanoi Ha Noi 10000 Vietnam
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Department of State is seeking a Blanket Purchasing Agreement (BPA) for mail and package delivery services in Hanoi, Vietnam. The solicitation (RFP Number 19VM3025Q0014) requires a contractor to provide transportation and logistics services for mail and package delivery across four Embassy office locations in Hanoi. Qualified vendors must submit a comprehensive proposal package including Standard Form 1449, company profile, NDAA Certification, and Anti-Discrimination Law Certification, with mandatory registration in the System for Award Management (SAM). The government will evaluate proposals based on the lowest technically acceptable price, with an intention to award the contract without further discussions. Proposals must be electronically submitted to Ms. Nga Nguyen by June 2, 2025, at 15:00 local time, and must remain valid for 120 calendar days.
The solicitation does not include any specific set-aside designations and covers a five-year period from July 2025 to June 2030. The total purchase volume is not to exceed $250,000, with individual order limits of $10,000. The contractor must have a minimum of five years of mail delivery experience and comply with local security policies, including providing properly maintained vehicles and trained drivers. Performance will be centered in Hanoi, with delivery requirements including same-day and next-day services between Embassy offices, Noi Bai International Airport, and the U.S. Consulate in Ho Chi Minh. Proposals must be submitted in Vietnamese dong (VND) and include 10% VAT, with payment to be made via electronic fund transfer within 30 days of complete delivery and receipt of a correct invoice.
Notice text
Request for Proposal number 19VM3025Q0014 – Mail and Package Delivery Services
Enclosed is the Statement of Work/ Request for quotation (SOW/RFQ) to establish a Blanket Purchasing Agreement (BPA) for Mail and Package Delivery services including, but not limitted to transportation and logistics arrangement for mail and package delivery services to and from four (04) Embassy office locations:
- The U.S Embassy, 7 Lang Ha, Ba Dinh, Hanoi
- Tung Shing Building, 2 Ngo Quyen, Hoan Kiem, Hanoi
- Rose Garden Building, 170 Ngoc Khanh, Dong Da, Hanoi
- US Embassy Warehouse: 326A Nguyen Trai, Thanh Xuan, Hanoi
If you would like to submit a proposal, please review and complete the required portions of the attached document to include:
- Standard form 1449: block 17a,22, 23, 24, 30a, 30b, 30c
- Standard quotation
- Company profile or relevent experience
- NDAA Certification
- Certification regarding Compliance with Applicable Federal Anti-Discrimination Law
- Registration for System for Award Management (SAM)
Submit the package electronically to Ms. Nga Nguyen (NguyenTN4@state.gov) on or before the deadline of June 02,
2025 at 15:00 local time.
The U.S. Government intends to award a contract/purchase order for each requirement to the responsible company submitting an acceptable quotation at the lowest technically acceptable price. Quotes must be valid for a minimum of 120 calendar days. We intend to award a contract/purchase order based on initial quotations, without holding discussions. Although we may hold discussion with companies in the competitive range if there is a need to do so. Bidders should include the company registration record in the System for Award Management (SAM) website – https://sam.gov/content/home - with the Unique Entity Identifier (UEI) number for doing business with the U.S. Government. If you don’t have a SAM record please find the attached instruction, or contact the American Embassy GSO Procurement Section at HanoiGSOProcurement@state.gov for assistance. Bidders are required to be registered in SAM at the time their quotation is submitted.
Please email any question regarding this request for quotation to KafkaAB@state.gov and NguyenTN4@state.gov
Files
| File | Type | Posted |
|---|---|---|
| Advertisement leter -Domestic Mailing services.pdf | ||
| SF-1449 Domestic Mailing services.pdf |
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