Boston PACs Maintenance Sources Sought Notice

The Department of Veterans Affairs is conducting market research to establish acquisition strategy for Physical Access Control System preventative maintenance services at its Boston Regional Office, with responses due by September 17, 2026. This is a sources sought notice only; no contract award will result from responses, and respondents will not receive evaluation feedback.

The VA intends to use market research findings to determine size classification under NAICS 561621 (small business size standard $25 million) and evaluate potential set-asides for Service-Disabled Veteran-Owned Small Businesses, Veteran-Owned Small Businesses, or small businesses. Place of performance is the JFK Federal Building, 15 New Sudbury Street, Boston, Massachusetts 02203.

The contractor must be an approved reseller and manufacturer-authorized technician for Lenel S2 systems. Scope includes quarterly preventative maintenance with the first inspection within 30 business days of contract start; quarterly functionality verification of 267 access control devices, panic buttons, database backups, and software maintenance; load testing of power supplies and backup batteries; and one scheduled controlled power outage per contract period. The contractor must provide emergency response within eight business hours via email or phone and within five business days for in-person inspections, with an estimated four emergency calls annually. The period of performance is one base year with four optional one-year extensions. Equipment inventory spans Lenel HID access control, Interlogix-ITI Canada systems, Avigilon and Speco video systems, Aiphone intercoms, DMP intrusion detection, and backup power systems. Responses must not exceed eight pages and should include the completed worksheet, evidence of Lenel approval, staffing approach, SOW feedback, and suggested cost reductions. Contact Joshua.Gallien@va.gov.