Boilers Preventive Maintenance Service for U. S. Embassy Harare, Zimbabwe
Closed Solicitation Posted
- Solicitation number
- 19Z11525Q0013
- Agency
-
US Embassy Harare
US Consulates and Embassies, Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 238220 Plumbing, Heating, and Air-Conditioning Contractors
- PSC
- 4410 Industrial Boilers
- Place of performance
- Harare Zimbabwe
- Points of contact
-
- Damian Richard hararegosoprocurement@state.gov +26388677011000
- Annie Chinyanganya hararegsoprocurement@state.gov +2638677011687
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Embassy in Harare, Zimbabwe is seeking preventive maintenance services for three Burnham PV905WOP oil boilers through Request for Quotations #19Z11525Q0013. The Department of State requires a contractor to perform comprehensive monthly, semi-annual, and annual maintenance tasks including water treatment analysis, equipment inspections, safety checks, combustion testing, and system evaluations to ensure all boiler systems remain in good operational condition when activated. The contract will be structured as a firm-fixed price agreement with a base year and three one-year option periods, requiring contractors to provide trained technicians, all necessary tools and materials, and maintain strict compliance with security and performance standards. A mandatory pre-quotation conference is scheduled for September 5, 2025, at 9:00 AM Harare time at the embassy compound, with prospective offerors required to submit access forms by September 3, 2025, before 5:00 PM. The quotation submission deadline is September 15, 2025, at 5:00 PM Harare time, with no late submissions accepted.
This opportunity does not utilize any set-aside designations and no incumbent contractors are identified in the solicitation materials. While specific contract values are not disclosed, the scope includes detailed maintenance procedures following manufacturer recommendations, with provisions for potential repair work to be quoted separately at specified labor rates. The contractor must maintain an inventory of spare parts and submit comprehensive performance reports after each maintenance service, ensuring continuous operational readiness of the embassy's heating systems. All work will be performed at the U.S. Embassy New Compound in Bluffhill, Harare, Zimbabwe, requiring contractors to meet stringent security clearance and access requirements for embassy facilities. The multi-year contract structure with option periods indicates the government's intent to establish a long-term maintenance relationship for these critical building systems.
Notice text
The American Embassy in Harare requires preventive maintenance services for the building oil boilers. These services shall result in all systems being serviced under this agreement being in good operational condition when activated.
The pre-proposal conference will be held on 5 September at 9.00am (Harare Time) at the U.S. Embassy New Compound in Bluffhill, Harare. Prospective offerors/quoters should contact complete the attached Access form and email it to HarareGSOProurement@state.gov by 3 September before 1700hrs to arrange entry to the building.
Quotations are due by 15 September 2025, 1700hrs (Harare Time). No quotations will be accepted after this time.
Files
| File | Type | Posted |
|---|---|---|
| Boilers Preventive Maintenance Service Solicitation No. 19Z11525Q0013 .pdf |
Similar open opportunities
| Opportunity | Agency | Set-aside | Responses due |
|---|---|---|---|
| Garden Maintenance Services | Department of State | No set-aside |
On GovTribe
Work this opportunity
- Track it in your pipeline
- Find teaming partners
- Similar opportunities
- Ask GovTribe AI about this opportunity