Blanket Purchase Agreement of Fuel for Government Official Vehicles
Closed Solicitation Posted
- Solicitation number
- 19PL9025Q0027
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 457 Gasoline Stations and Fuel Dealers
- PSC
- 9110 Fuels, Solid
- Place of performance
- Warsaw Mazowieckie 00-54 Poland
- Points of contact
-
- Marcin Kukla warsawproc@state.gov +48225042470
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Department of State, through the U.S. Mission to Poland, is seeking fuel suppliers to establish Blanket Purchase Agreements for providing fuel to Government Official Vehicles under solicitation number 19PL9025Q0027. The procurement requires vendors to issue approximately 80 fuel purchase cards divided into sub-accounts that will identify government vehicle registration numbers and allow purchases of fuel, car wash services, and toll charges. Qualified vendors must maintain an extensive network of fuel stations throughout Poland covering main roads and major cities including Warsaw and Krakow, possess a DUNS number, be registered in the SAM database, and have their business registered in Poland to comply with Polish tax regulations. The Embassy plans to award agreements to multiple suppliers, with monthly invoicing required that includes value-added tax and compliance with Polish tax requirements. The solicitation closes at close of business Warsaw time on September 24, 2025, and interested parties may submit questions or interest letters to WarsawProc@state.gov.
This opportunity carries no set-aside designation and is open to all responsible business sources. No incumbent contractors or potential award values are specified in the solicitation notice. The agreement period will extend through September 29, 2026, providing fuel services for approximately 80 government vehicles through the fuel card system described. Performance will take place in Warsaw, Poland, with the expectation that suppliers maintain fuel station networks throughout the country to support government vehicle operations. The procurement falls under NAICS code 457 for Gasoline Stations and Fuel Dealers and PSC code 9110 for Fuels, Solid. The Embassy's approach of contracting with multiple suppliers suggests they are seeking redundancy and broad coverage for their government vehicle fuel requirements across Poland.
Notice text
Request for Quotation No. 19PL9025Q0027 – Blanket Purchase Agreement for purchase of fuel for Government Official Vehicles
Issued Date: September 9th, 2025
Closing Date: COB September 24th, 2025
The U.S. Mission to Poland seeks fuel companies that will provide fuel for Government Official Vehicles (GOV) under a Blanket Purchase Agreement (BPA). This is a combined synopsis/solicitation for a commercial item, prepared in accordance with the format FAR 12.6. This announcement constitutes the only solicitation, offers are being requested and a written solicitation will not be issued. The solicitation number is 19PL9025Q0027 and is issued as a Request for Quotation. The solicitation/contract will include all applicable provisions and clauses in effect through FAC 2005-55.
Conditions of the Agreement:
-Prospective vendor will issue approximately 80 fuel purchase cards, divided into sub accounts. Fuel cards will identify the GOV tag (registration) number. The fuel card will allow us to purchase fuel and/or car wash service, and/or pay for toll charges.
-Prospective vendor must possess a network of fuel stations in Poland covering the main roads and biggest cities including Warsaw and Krakow.
-A summary invoice shall be submitted monthly or upon expiration of the BPA, whichever occurs first, for all purchases made during the billing period with divisions into sub accounts. Invoice must indicate value added tax and be compliant with Polish tax regulations. Therefore, prospective vendor’s business must be registered in Poland.
-This agreement will be signed for a period through September 29th, 2026. The Embassy plans to sign agreements with multiply suppliers.
-Prospective fuel supplier must possess a DUNS number and register in the SAM database.
Solicitation due time and date is COB (Warsaw time), Wednesday, September 24th, 2025. All responsible business sources may submit an interest letter or ask questions using the following e-mail address WarsawProc@state.gov. Please include the solicitation number in the subject line of your email.
FAR 52.212-1 instructions to offerors – Commercial Items and FAR clause
FAR 52.212-4 Contract Terms and Conditions – Commercial Items
FAR 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment
FAR 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment
FAR 52.204-26 Covered Telecommunications Equipment or Services-Representation
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