Big Spring Chiller Maintenance

The Department of Veterans Affairs Network Contracting Office 17 is seeking a contractor to provide comprehensive chiller maintenance services for the West Texas VA Health Care System in Big Spring, Texas. The solicitation (36C25725Q0707) requires maintenance of three chillers: two 500-ton York Chillers with Variable Speed Drive Motor Controllers and one 250-ton Trane Chiller, along with 24/7 service support including a 4-hour emergency response time. Contractors must possess a refrigerant/HVAC license, demonstrate expert knowledge of York and Trane chillers, and provide preventive maintenance, annual inspections, tube brushing, and oil analysis services. The contract structure includes a base year with four option years, and the government requires a mandatory site visit on August 28, 2025. Proposals are due by September 22, 2025 at 1:00 PM Central Time, with the contract classified under NAICS code 238220 for Plumbing, Heating, and Air-Conditioning Contractors.

This procurement is set aside exclusively for Service-Disabled Veteran-Owned Small Businesses with a size standard of $19 million, and Johnson Controls, Inc. serves as the incumbent contractor. The contract will include provisions for two Johnson/York training courses per year at the customer's request and follows specific subcontracting limitations where specialty trade construction contractors cannot subcontract more than 75% of the government-paid amount to non-certified SDVOSBs or VOSBs. Payment will be processed through the Tungsten Network with terms of 30 days after receipt of proper invoices. The place of performance is Big Spring, Texas 79720, and the contract encompasses comprehensive parts and labor for all repairs and emergency services across the multi-year performance period. The most recent amendment, effective September 16, 2025, provided detailed technical specifications for the equipment and confirmed the 4-hour emergency response requirement.