Baton rouge national cemetery grounds maintenance

The purpose of the solicitation amendment is to address requests for information (RFIs) received from prospective vendors.
Question 1: Is it possible for the contracting team to provide historical quantities related to the restroom expendables?
Answer 1: These restrooms are only open to the public for ceremonies such as Wreaths Across America and For Our Fallen. The cemetery is usually closed on a daily basis.
Question 2: Related to the above question, if set amounts / quantities are unavailable, can the contracting team provide interested vendors with an approximate number of individuals who utilize the facilities during a given day?
Answer 2: Approximately 300 individuals annually.
Question 3: The women's restroom has no dispensers installed for toilet paper, paper towels, or soap. The men's restroom has no soap dispenser, rusted paper towel and toilet paper dispensers that appear to be old and in disrepair. Would the contracting team like vendor's to incorporate into our quotes the installation of new soap, paper towel, and toilet paper dispensers in the women's and men's restroom facilities?
Answer 3: No.
End of Amendment.

The solicitation is amended to address questions from prospective vendors.
Question 1: Is this solicitation a new requirement or is there an incumbent vendor?
Answer 1: It is a reoccurring requirement for this cemetery and yes there is a contract in place.
Question 2: Related to the above question, if this work is not a new requirement and there is an incumbent vendor, will the Non-Displacement of Qualified Workers Clause 52.222-17 be activated?Â
Answer 2: Yes, the non-displacement can be activated.
Question 3: Line item 0015 in the pricing schedule shows 52.00 Weeks. Should it read 35.00 weeks?
Answer 3: Cleaning of the restroom is a daily requirement; the COR will conduct random inspections any day of the week to ensure compliance and quality assurance of the same. That s why is noted on the price schedule as a weekly item for accountability purposes.
Question 4: Regarding line item 0015 and the Janitorial services required. Can the contracting team please provide square footage of the restroom area and any other pertinent information related to the building necessary for bidding? We will review while on site and will verify numbers in order to work up accurate pricing, but are always appreciative when the information is able to come from the contracting team so as to put all bidders on as equal footing as possible.Â
Answer 4: They are two public restrooms; 9 x8 each, concrete floors, female restroom has a toilet and a sink; men s restroom as a urinal, a toilet and a sink.
Question 5: Line items 1016, 2016, 3016, and 4016 appear to be missing. Is that intentional or should we include those line items for their corresponding Option years?
Answer 5: CLIN Item 016 (headstone cleaning) will applied for all option years.
Question 6: Line Items 0021 and 0022 and their corresponding Option year line items cover the internment of caskets and cremains. These line items estimate 5 services per year. Is that the historical average number of internments per year?
Answer 6: For items 021 and 022 are estimates IAW historical data; the government is requesting the price for each type of interment. These requirements can decrease or increase IAW the cemetery needs and actual interment rate.
Question 7: Related to disinterments and sunken graves. We were appreciative of the attachments to the solicitation which visually displayed the various types of burial situations that one might encounter performing work within a National Cemetery. Where the Baton Rouge National Cemetery is as historic a property as it is; having been built in 1867 to support the burial of Civil War Union soldiers, do the drawings hold true for all of the burial plots at the cemetery or are there others that might fall outside of those drawings that our teams may be called upon to work with?
Answer 7: The government has supplied a site plan than indicates a footprint of the existing burials with a headstone centered at one end of the site indicating the approximate head of the decedent. Â The indicated footprint is an approximate location as to where the actual container of the decedent is buried. Â The contractor shall take appropriate care when excavating because the actual container may not be exactly in the location indicated on the site plan footprint. Â The contractor is responsible for not disturbing adjacent gravesites and burial containers.
Question 8: We understand that one of the key components of this solicitation for the Department of Veterans Affairs and National Cemetery Administration is that the cemetery be in top condition, with healthy grass and other greenery. Is the irrigation system currently in place at the cemetery in working condition?
Answer 8: Baton Rouge NC does not have an irrigation system. However, the contractor will be required and shall provide and utilize portable water tanks and/or water trucks as necessary to transport water to areas where needed in order to complete the work required by this Contract (example headstone cleaning, turf establishment, road maintenance).  Â
Question 9: How old is the irrigation system?
Answer 9: n/a.
End of Solicitation Amendment.

RFQ FOR COMMERCIAL ITEMS
GENERAL INFORMATION
Document Type: Combined Synopsis Solicitation
Solicitation Number: 36C78618Q9701
Post Date: 9/27/2018
Original Response Date: 10/29/2018 at 4:00 pm
Applicable NAICS: 812220
Classification Code: S208
Set Aside Type: 100% Service Disabled Veteran Owned Small Business
Period of Performance: Date of Award through September 30, 2019 plus, four, one-year
option periods, if exercised
Issuing Contracting Office: Department of Veterans Affairs
National Cemetery Administration, Contract Services
75 Barrett Heights Rd., Suite 309
Stafford, VA 22556
Place of Performance: Baton Rouge National Cemetery
220 North 19th St.
Baton Rouge, LA 70806
Attachments: A Performance Work Statement
B Past Performance Questionnaire
C List of References
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This solicitation is issued as a Request for Quotation (RFQ), solicitation number 36C78618Q9701.
This solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2005-100 (22 Aug 2018).
This is a 100% set-aside for Service Disabled Veteran Owned Small Business (SDVOSB)
The applicable North American Industrial Classification System (NAICS) code for this procurement is 812220, with a business size standard of $20.5 million.
This notice shall not be construed as a commitment by the Government to ultimately award a contract, nor does it restrict the Government to a particular acquisition approach.
The U.S. Department of Veterans Affairs, National Cemetery Administration, anticipates the award of a Firm Fixed Priced Requirements Contract.
Scope: The contractor shall be responsible for providing total cemetery operation services at Baton Rouge National Cemetery.
PRICE SCHEDULE: Contractor shall provide all labor, supervision, material, equipment, tools and supplies to complete grave excavations, interments, and grounds and facility maintenance services to maintain the Baton Rouge National Cemetery located at 20978 Port Hickey Road, Baton Rouge, LA 70806, following National Cemetery Administration standards. Contract period will consist of a base period from February 1, 2019 (or date of contract award), through September 30, 2019, with up to four (4) one-year options to extend the term of the contract through September 30, 2023. There will be a transition period of approximately 30 days from the date of award; and full contract operations are anticipated to start February 1, 2019. Units and services to be in accordance with Performance Work Statement, Technical Specifications, Performance Incentives/Disincentives, terms and conditions contained in this solicitation.
The schedule price shall be all-inclusive, including all labor, equipment, materials, and supplies to complete the Contract Line Items (CLINs). Offerors shall enter unit price and total amounts for each CLIN as indicated in the schedule. In the event there is a difference between a unit price and the extended total amount, the unit price will be held to be the intended bid price and the total of the CLINs will be recomputed accordingly.
Offeror is to understand the quantities stated in the schedule are estimates for pricing purposes only.
The guaranteed minimum award for this contract is $500.00. The maximum aggregate value of orders that can be placed under this contract is $1,350,000.00. The Government does not guarantee that it will place any orders under this contract in excess of the guaranteed minimum award amount.
Period of Performance: Date of award through September 30, 2019, plus four, one-year option periods, if exercised. Estimated beginning of period of performance: February 1, 2019.
ITEM NUMBER
DESCRIPTION OF SUPPLIES/SERVICES
QUANTITY
UNIT
UNIT PRICE
AMOUNT
0001
35.00
JB
$___________
$___________
Mow all improved turf areas
Contract Period: Base
POP Begin: 02-01-2019
POP End: 09-30-2019
Estimated 7.3 acres, mowed each week
0002
35.00
JB
$___________
$___________
String trim grass in improved turf areas inaccessible to mowing equipment to include all sidewalks, curbs, driveways, trees, planting beds, monuments, buildings, walls, fences, signs, other vertical surfaces.
Est. 7.3 acres, trimmed each week
0003
35.00
JB
$___________
$___________
Trim headstones and edge markers in conjunction with every mowing. Remove and replace graveside flowers and associated items.
Estimated 5,120 upright headstones and flat markers, trimmed/edged each week
0004
18.00
JB
$___________
$___________
Blade edge all curbing, sidewalks, and roads
Estimated 2,384 linear feet each job
0005
35.00
WK
$___________
$___________
Remove waste for receptacles and maintain driveways, parking lots, and grounds free of debris
0006
2.00
JB
$___________
$___________
Pre-Emergent Herbicide Applications, all improved turf areas
0007
3.00
JB
$___________
$___________
Post-Emergent Herbicide Applications, all improved turf areas
0008
8.00
MO
$___________
$___________
Monthly monitoring for weed management
0009
3.00
JB
$___________
$___________
Fertilizer Applications (with lime as needed). Free flowing, granular, 21-7-14 with 50% slow release nitrogen (SCU), with micronutrients
0010
25.00
EA
$___________
$___________
Sunken Grave Repair
0011
35.00
WK
$___________
$___________
Remove floral arrangements, floral holders, and grave decorations placed at all gravesites in accordance with cemetery floral policy.
0012
8.00
JB
$___________
$___________
Collect and remove autumn leaves, nuts, and twigs (above and beyond normal leaf and debris removal as part of regular grounds maintenance). On ordered on an as needed basis by the Contracting Officer's Representative (COR).
0013
1.00
JB
$___________
$___________
Placement and removal of gravesite flags, Memorial Day (Approximately 5,120 gravesite flags per job)
0014
2.00
JB
$___________
$___________
Placement and removal of 18 Avenue of Flags on Memorial Day and Veterans Day
0015
52.00
WK
$___________
$___________
Janitorial services, cleaning, and maintenance of public restrooms
0016
2.00
JB
$___________
$___________
Headstone Cleaning and Maintenance: upright headstone 5,120, twice per year.
0017
10.00
EA
$___________
$___________
Initial and Replacement Headstone/Marker receiving, inspection, setting, and alignment
0018
250.00
EA
$___________
$___________
Fine tune alignment of upright headstones
0019
25.00
EA
$___________
$___________
Raise & Realignment of existing headstones/markers
0020
15.00
JB
$___________
$___________
Raise and lower US Flag for services, special events
0021
5.00
EA
$___________
$___________
Interment, Casket, Traditional: Grave excavation and backfilling
0022
5.00
EA
$___________
$___________
Interment, Cremains, In-Ground: Grave excavation and backfilling
0023
1.00
JB
$___________
$___________
Disinterment of in ground Caskets: Grave excavation and backfilling
1001
52.00
JB
$___________
$___________
Mow all improved turf areas
Contract Period: Option 1
POP Begin: 10-01-2019
POP End: 09-30-2020
Estimated 7.3 acres, mowed each week
1002
52.00
JB
$___________
$___________
String trim grass in improved turf areas inaccessible to mowing equipment to include all sidewalks, curbs, driveways, trees, planting beds, monuments, buildings, walls, fences, signs, other vertical surfaces.
Est. 7.3 acres, trimmed each week
1003
52.00
JB
$___________
$___________
Trim headstones and edge markers in conjunction with every mowing. Remove and replace graveside flowers and associated items.
Estimated 5,120 upright headstones and flat markers, trimmed/edged each week
1004
26.00
JB
$___________
$___________
Blade edge all curbing, sidewalks, and roads
Estimated 2,384 linear feet each job
1005
52.00
WK
$___________
$___________
Remove waste for receptacles and maintain driveways, parking lots, and grounds free of debris
1006
2.00
JB
$___________
$___________
Pre-Emergent Herbicide Applications, all improved turf areas
1007
3.00
JB
$___________
$___________
Post-Emergent Herbicide Applications, all improved turf areas
1008
12.00
MO
$___________
$___________
Monthly monitoring for weed management
1009
3.00
JB
$___________
$___________
Fertilizer Applications (with lime as needed). Free flowing, granular, 21-7-14 with 50% slow release nitrogen (SCU), with micronutrients
1010
25.00
EA
$___________
$___________
Sunken Grave Repair
1011
52.00
WK
$___________
$___________
Remove floral arrangements, floral holders, and grave decorations placed at all gravesites in accordance with cemetery floral policy.
1012
12.00
JB
$___________
$___________
Collect and remove autumn leaves, nuts, and twigs (above and beyond normal leaf and debris removal as part of regular grounds maintenance). On ordered on an as needed basis by the Contracting Officer's Representative (COR).
1013
1.00
JB
$___________
$___________
Placement and removal of gravesite flags, Memorial Day (Approximately 5,120 gravesite flags per job)
1014
2.00
JB
$___________
$___________
Placement and removal of 18 Avenue of Flags on Memorial Day and Veterans Day
1015
52.00
WK
$___________
$___________
Janitorial services, cleaning, and maintenance of public restrooms
1017
10.00
EA
$___________
$___________
Initial and Replacement Headstone/Marker receiving, inspection, setting, and alignment
1018
250.00
EA
$___________
$___________
Fine tune alignment of upright headstones
1019
25.00
EA
$___________
$___________
Raise & Realignment of existing headstones/markers
1020
15.00
JB
$___________
$___________
Raise and lower US Flag for services, special events
1021
5.00
EA
$___________
$___________
Interment, Casket, Traditional: Grave excavation and backfilling
1022
5.00
EA
$___________
$___________
Interment, Cremains, In-Ground: Grave excavation and backfilling
1023
1.00
JB
$___________
$___________
Disinterment of in ground Caskets: Grave excavation and backfilling
2001
52.00
JB
$___________
$___________
Mow all improved turf areas
Contract Period: Option 2
POP Begin: 10-01-2020
POP End: 09-30-2021
Estimated 7.3 acres, mowed each week
2002
52.00
JB
$___________
$___________
String trim grass in improved turf areas inaccessible to mowing equipment to include all sidewalks, curbs, driveways, trees, planting beds, monuments, buildings, walls, fences, signs, other vertical surfaces.
Est. 7.3 acres, trimmed each week
2003
52.00
JB
$___________
$___________
Trim headstones and edge markers in conjunction with every mowing. Remove and replace graveside flowers and associated items.
Estimated 5,120 upright headstones and flat markers, trimmed/edged each week
2004
26.00
JB
$___________
$___________
Blade edge all curbing, sidewalks, and roads
Estimated 2,384 linear feet each job
2005
52.00
WK
$___________
$___________
Remove waste for receptacles and maintain driveways, parking lots, and grounds free of debris
2006
2.00
JB
$___________
$___________
Pre-Emergent Herbicide Applications, all improved turf areas
2007
3.00
JB
$___________
$___________
Post-Emergent Herbicide Applications, all improved turf areas
2008
12.00
MO
$___________
$___________
Monthly monitoring for weed management
2009
3.00
JB
$___________
$___________
Fertilizer Applications (with lime as needed). Free flowing, granular, 21-7-14 with 50% slow release nitrogen (SCU), with micronutrients
2010
25.00
EA
$___________
$___________
Sunken Grave Repair
2011
52.00
WK
$___________
$___________
Remove floral arrangements, floral holders, and grave decorations placed at all gravesites in accordance with cemetery floral policy.
2012
12.00
JB
$___________
$___________
Collect and remove autumn leaves, nuts, and twigs (above and beyond normal leaf and debris removal as part of regular grounds maintenance). On ordered on an as needed basis by the Contracting Officer's Representative (COR).
2013
1.00
JB
$___________
$___________
Placement and removal of gravesite flags, Memorial Day (Approximately 5,120 gravesite flags per job)
2014
2.00
JB
$___________
$___________
Placement and removal of 18 Avenue of Flags on Memorial Day and Veterans Day
2015
52.00
WK
$___________
$___________
Janitorial services, cleaning, and maintenance of public restrooms
2017
10.00
EA
$___________
$___________
Initial and Replacement Headstone/Marker receiving, inspection, setting, and alignment
2018
250.00
EA
$___________
$___________
Fine tune alignment of upright headstones
2019
25.00
EA
$___________
$___________
Raise & Realignment of existing headstones/markers
2020
15.00
JB
$___________
$___________
Raise and lower US Flag for services, special events
2021
5.00
EA
$___________
$___________
Interment, Casket, Traditional: Grave excavation and backfilling
2022
5.00
EA
$___________
$___________
Interment, Cremains, In-Ground: Grave excavation and backfilling
2023
1.00
JB
$___________
$___________
Disinterment of in ground Caskets: Grave excavation and backfilling
3001
52.00
JB
$___________
$___________
Mow all improved turf areas
Contract Period: Option 3
POP Begin: 10-01-2021
POP End: 09-30-2022
Estimated 7.3 acres, mowed each week
3002
52.00
JB
$___________
$___________
String trim grass in improved turf areas inaccessible to mowing equipment to include all sidewalks, curbs, driveways, trees, planting beds, monuments, buildings, walls, fences, signs, other vertical surfaces.
Est. 7.3 acres, trimmed each week
3003
52.00
JB
$___________
$___________
Trim headstones and edge markers in conjunction with every mowing. Remove and replace graveside flowers and associated items.
Estimated 5,120 upright headstones and flat markers, trimmed/edged each week
3004
26.00
JB
$___________
$___________
Blade edge all curbing, sidewalks, and roads
Estimated 2,384 linear feet each job
3005
52.00
WK
$___________
$___________
Remove waste for receptacles and maintain driveways, parking lots, and grounds free of debris
3006
2.00
JB
$___________
$___________
Pre-Emergent Herbicide Applications, all improved turf areas
3007
3.00
JB
$___________
$___________
Post-Emergent Herbicide Applications, all improved turf areas
3008
12.00
MO
$___________
$___________
Monthly monitoring for weed management
3009
3.00
JB
$___________
$___________
Fertilizer Applications (with lime as needed). Free flowing, granular, 21-7-14 with 50% slow release nitrogen (SCU), with micronutrients
3010
25.00
EA
$___________
$___________
Sunken Grave Repair
3011
52.00
WK
$___________
$___________
Remove floral arrangements, floral holders, and grave decorations placed at all gravesites in accordance with cemetery floral policy.
3012
12.00
JB
$___________
$___________
Collect and remove autumn leaves, nuts, and twigs (above and beyond normal leaf and debris removal as part of regular grounds maintenance). On ordered on an as needed basis by the Contracting Officer's Representative (COR).
3013
1.00
JB
$___________
$___________
Placement and removal of gravesite flags, Memorial Day (Approximately 5,120 gravesite flags per job)
3014
2.00
JB
$___________
$___________
Placement and removal of 18 Avenue of Flags on Memorial Day and Veterans Day
3015
52.00
WK
$___________
$___________
Janitorial services, cleaning, and maintenance of public restrooms
3017
10.00
EA
$___________
$___________
Initial and Replacement Headstone/Marker receiving, inspection, setting, and alignment
3018
250.00
EA
$___________
$___________
Fine tune alignment of upright headstones
3019
25.00
EA
$___________
$___________
Raise & Realignment of existing headstones/markers
3020
15.00
JB
$___________
$___________
Raise and lower US Flag for services, special events
3021
5.00
EA
$___________
$___________
Interment, Casket, Traditional: Grave excavation and backfilling
3022
5.00
EA
$___________
$___________
Interment, Cremains, In-Ground: Grave excavation and backfilling
3023
1.00
JB
$___________
$___________
Disinterment of in ground Caskets: Grave excavation and backfilling
4001
52.00
JB
$___________
$___________
Mow all improved turf areas
Contract Period: Option 4
POP Begin: 10-01-2022
POP End: 09-30-2023
Estimated 7.3 acres, mowed each week
4002
52.00
JB
$___________
$___________
String trim grass in improved turf areas inaccessible to mowing equipment to include all sidewalks, curbs, driveways, trees, planting beds, monuments, buildings, walls, fences, signs, other vertical surfaces.
Est. 7.3 acres, trimmed each week
4003
52.00
JB
$___________
$___________
Trim headstones and edge markers in conjunction with every mowing. Remove and replace graveside flowers and associated items.
Estimated 5,120 upright headstones and flat markers, trimmed/edged each week
4004
26.00
JB
$___________
$___________
Blade edge all curbing, sidewalks, and roads
Estimated 2,384 linear feet each job
4005
52.00
WK
$___________
$___________
Remove waste for receptacles and maintain driveways, parking lots, and grounds free of debris
4006
2.00
JB
$___________
$___________
Pre-Emergent Herbicide Applications, all improved turf areas
4007
3.00
JB
$___________
$___________
Post-Emergent Herbicide Applications, all improved turf areas
4008
12.00
MO
$___________
$___________
Monthly monitoring for weed management
4009
3.00
JB
$___________
$___________
Fertilizer Applications (with lime as needed). Free flowing, granular, 21-7-14 with 50% slow release nitrogen (SCU), with micronutrients
4010
25.00
EA
$___________
$___________
Sunken Grave Repair
4011
52.00
WK
$___________
$___________
Remove floral arrangements, floral holders, and grave decorations placed at all gravesites in accordance with cemetery floral policy.
4012
12.00
JB
$___________
$___________
Collect and remove autumn leaves, nuts, and twigs (above and beyond normal leaf and debris removal as part of regular grounds maintenance). On ordered on an as needed basis by the Contracting Officer's Representative (COR).
4013
1.00
JB
$___________
$___________
Placement and removal of gravesite flags, Memorial Day (Approximately 5,120 gravesite flags per job)
4014
2.00
JB
$___________
$___________
Placement and removal of 18 Avenue of Flags on Memorial Day and Veterans Day
4015
52.00
WK
$___________
$___________
Janitorial services, cleaning, and maintenance of public restrooms
4017
10.00
EA
$___________
$___________
Initial and Replacement Headstone/Marker receiving, inspection, setting, and alignment
4018
250.00
EA
$___________
$___________
Fine tune alignment of upright headstones
4019
25.00
EA
$___________
$___________
Raise & Realignment of existing headstones/markers
4020
15.00
JB
$___________
$___________
Raise and lower US Flag for services, special events
4021
5.00
EA
$___________
$___________
Interment, Casket, Traditional: Grave excavation and backfilling
4022
5.00
EA
$___________
$___________
Interment, Cremains, In-Ground: Grave excavation and backfilling
4023
1.00
JB
$___________
$___________
Disinterment of in ground Caskets: Grave excavation and backfilling
GRAND TOTAL
__________________
PRICE SUMMARY
Base Period (date of award through 9/30/2019)
$
Option Period 1 (10/1/2019 through 9/30/2020)
$
Option Period 2 (10/1/2020 through 9/30/2021)
$
Option Period 3 (10/1/2021 through 9/30/2022)
$
Option Period 4 (10/1/2022 through 9/30/2023)
$
Total Estimated Price
(Base Plus all Option Periods):
$
Services to be Provided: See Attachment A Performance Work Statement
SITE VISIT: Offerors are urged and expected to inspect all sites where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance. In no event shall failure to inspect a one or all sites constitute grounds for a claim after contract award. If you plan to conduct a site visit / inspection of the Baton Rouge National Cemetery, YOU MUST CONTACT one of the following personnel to make arrangements:
Baton Rouge National Cemetery:
POC: Maurice Roan Phone: 225-654-1988
POC: Chris Carpenter Phone: 225-654-1988
POST AWARD CONFERENCE: Prior to commencement of work, contract awardee is required to make an appointment for a conference with the COR and/or Contracting Officer to assure that all parties understand all contractual obligations and the role that each party serves.
Responses to this Request for Quotation (RFQ) are due to the Contracting Officer no later than 4:00 pm on 10/29/2018. Responses to this announcement will result in a Firm-Fixed Price Requirements Contract and the Government intends to make award without discussions. All information submitted in response to this announcement is voluntary and the Government will not pay for information provided nor will it compensate any respondent for any cost incurred in developing information provided for the Government. Offerors are responsible for obtaining any and all amendments or additional information concerning this announcement at https://fbo.gov.
All questions regarding this solicitation are to be submitted to the contracting officer, via email, no later than (5) calendar days before the closing date of the solicitation. Questions will not be addressed using the telephone.
Proposal Format and Submission Information:
Offers must be submitted on company letterhead. Commercial format is encouraged. All offerors shall include the following information as part of their quote:
Legal Business/Company Name (as listed in www.sam.gov)
DUNS Number
Point of Contact Name
Telephone number
Email Address
-Pricing shall be submitted as requested in the Schedule of Supplies/Services
-Technical Package for Evaluation
-Past Performance Questionnaire (Attachment B)
-List of References (Attachment C)
Proposals shall be submitted via email or via mail to the following addresses:
Email: Kenneth.dougherty@va.gov
Mail: 75 Barrett Heights Road
Suite 309
Stafford, VA 22556
For proposals mailed, proposals shall be submitted on compact disk (CD) and files shall be in either Microsoft Word or Adobe pdf formats. DVDs are not acceptable as the Government computer is unable to read this media type. Any DVDs received in response to this announcement will be rated as technically unacceptable and removed from consideration.
Questions pertaining to this announcement shall be sent by email to: kenneth.dougherty@va.gov . Telephone inquiries will not be accepted.
Evaluation Process:
The Government intends to award a firm fixed price, Requirements contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation that provides the best benefit to the Government, price and other factors considered. Offers will be evaluated by performing a comparative evaluation in accordance with FAR 13.106-2(b)(3) to determine which response represents the best as a whole.
Quotes will be evaluated by performing a direct comparison of one offer with another in a uniform manner to determine which quote provides the government with its needs, as identified in the RFQ. The government reserves the right to consider a response that offers more than the minimum and select that response if it provides a benefit to the government. The government has the discretion to accept other than the lowest priced offeror that provides additional benefits. The government also has the has the discretion to make an award based on whether the lowest priced of the quotations/offers having the highest past performance rating possible represents the best benefit to the government.
The following factors shall be used to evaluate offers:
Pricing: The sum of all the CLINs, to include options, will represent the total evaluated price. Proposed price must be determined to be fair and reasonable in order to be eligible for award.
Technical Acceptability
Demonstrated experience performing this requirement
Demonstrated qualifications to perform services
Use of Sub-Contractors
Past Performance
SDVOSB Status verification in CVE
Proposal Contents:
-Pricing shall be submitted as requested in the Schedule of Supplies/Services.
-Technical Package for Evaluation
The following shall be included as part of the offeror s submission:
Experience of company and subcontractors anticipated to perform work under this contract
Managerial & Technical Qualifications of key personnel
Qualifications of any proposed sub-contractors and the percentage of work they will be performing.
-Past Performance. The offeror is responsible for providing three (3) references of their choosing. Send a copy of the attached Past Performance Questionnaire (Attachment B) for their completion. The completed questionnaire is to be returned to the Contracting Officer for review. The completed questionnaires shall be sent to: kenneth.dougherty@va.gov no later than the solicitation s closing date and time. The references chosen by the offer should be selected based on past projects of the same or similar work.
In addition to the past performance questionnaires, the offeror is responsible for providing a completed copy of the List of References (Attachment C) to the contracting officer. The completed list of references shall be included with the offeror s proposal submission.
Solicitation Provisions and Contract Clauses
The full text of FAR/VAAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.
https://www.va.gov/oal/library/vaar/
The following solicitation provisions apply to this acquisition:
FAR 52.209-7 Information Regarding Responsibility Matters (Jul 2013)
FAR 52.212-1 Instructions to Offerors Commercial Items (Aug 2018)
FAR 52.212-3 Offeror Representations and Certifications-Commercial Items (Aug 2018)
FAR 52.223-1 Biobased Product Certification (May 2012)
FAR 52.233-2 Service of Protest (Sept 2006)
VAAR 852.233-70 Protest Content /Alternative Dispute Resolution (Jan 2008)
VAAR 852.233-71 Alternate Protest Procedure (Jan 1998)
VAAR 852.270-1 Representatives of Contracting Officers (Jan 2008)
Offerors must complete annual representations and certifications on-line at http://orca.bpn.gov in accordance with FAR 52.212-3 Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required.
The following solicitation clauses apply to this acquisition:
The clause at 52.212-4, Contract Terms and Conditions Commercial Items (Jan 2017) applies to this acquisition.
Addendum to FAR clause 52.212-4, Contract Terms and Conditions Commercial Items (Jan 2017):
FAR 52.203-17 Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights (Apr 2014)
FAR 52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper (May 2011)
FAR 52.204-9 Personal Identify Verification of Contractor Personnel (Jan 2011)
FAR 52.216-18 Ordering (Oct 1995) (date of award through September 30, 2019)
FAR 52.216-19 Order Limitations (Oct 1995) ($250.00 | 60 | 90 | 30 days)
FAR 52.216-21 Requirements (Oct 1995) (September 30, 2019)
FAR 52.217-8 Option to Extend Services (Nov 1999) (15 days)
FAR 52.217-9 Option to Extend the Term of the Contract (Mar 2000)
FAR 52.228-5 Insurance Work on a Government Installation (Jan 1997)
CL-120 Supplemental Insurance Requirements
In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract:
(a) Workers' compensation and employers liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.
(b) General Liability: $500,000.00 per occurrences.
(c) Automobile liability: $250,000.00 per person; $500,000.00 per occurrence and $100,000.00 property damage.
(d) The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage.
(End of Clause)
FAR 52.232-18 Availability of Funds (Apr 1984)
FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Dec 2013)
FAR 52.237-3 Continuity of Services (Jan 1991)
VAAR 852.203-70 Commercial Advertising (Jan 2008)
VAAR 852.219-10 VA Notice of Total Service-Disabled Veteran-Owned Small Business (Jul 2016) (DEVIATION)
VAAR 852.219-74, Limitations on Subcontracting Monitoring and Compliance (Jul 2018)
VAAR 852.232-72 Electronic Submission of Payments Requests (Nov 2012)
VAAR 852.237-70 Contractor Responsibilities (Apr 1984)
The clause at 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders (Jul 2018) applies to this acquisition. The following subparagraphs of FAR 52.212-5 are applicable: (b)(1), (b)(4), (b)(6), (b)(7), (b)(8), (b)(16), (b)(22), (b)(25), (b)(27), (b)(28), (b)(29), (b)(30), (b)(31), (b)(32), (b)(33)(i), (b)(34), (b)(35)(i), (b)(42), (b)(46), (b)(49), (b)(55), (c)(1), (c)(2), (c)(4), (c)(8), and (c)(9).
(c)(3) 52.222-42 Statement of Equivalent Rates for Federal Hires (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67)
Employee Class
Monetary Wage Fringe Benefits
Laborer, Grounds Maintenance WG 3-1
$12.26 + $4.48
Laborer, Grounds Maintenance WG 3-5
$14.33+ $4.48
Janitor WG 2-1
$10.78+ $4.48
Janitor WG 2-5
$12.58 + $4.48
End of Addenda
End of Document.