BAS Systems Preventive Maintenance Contract
Closed Solicitation Posted
- Solicitation number
- 19HR9026Q0007
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 2382 Building Equipment Contractors
- Place of performance
- Zagreb, Grad 10000 Croatia
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Department of State is soliciting proposals for Building Automation System (BAS) Preventive Maintenance services at the U.S. Embassy in Zagreb, Croatia. The contractor shall perform scheduled preventive maintenance on three BAS systems (KMC Controls WinControlXLT, Johnson Controls Metasys, and Honeywell Virtual XL) and associated HVAC equipment, including chillers, boilers, air handling units, and various monitoring systems across multiple embassy buildings. Key requirements include conducting two site visits annually, delivering comprehensive pre- and post-travel deliverables, providing remote technical support up to 20 hours per year, and submitting repair proposals for issues up to $10,000 per visit. Personnel must be manufacturer-certified technicians with a minimum of five years of BAS experience, fluent in English, and subject to security clearance requirements (SECRET or TOP SECRET clearances required for Controlled Access Area entry). The Government will evaluate proposals based on lowest price among technically acceptable and responsible offerors and may make award without discussions. Proposals must be submitted electronically by March 6, 2026, at 10:00 AM CET to Todoricm@state.gov and ZagrebProcurment@state.gov in MS-Word, Excel, or PDF format.
This solicitation includes no set-aside designations and does not identify any incumbent contractors. The contract is fixed-price for scheduled maintenance services with a base period covering 2026–2027 and four optional one-year extension periods through 2030–2031, representing a potential five-year contract duration. No specific award value or budget range is disclosed in the solicitation materials provided. The contractor must maintain General Liability insurance with cumulative limits of $100,000 for bodily injury and $50,000 for property damage, obtain Defense Base Act insurance for employees, and secure a TOP SECRET facility clearance. Work shall be performed at the U.S. Embassy in Zagreb, Croatia (postal code 10000) between 7:00 AM and 4:00 PM Monday through Friday, excluding U.S. Government and local holidays, with the first site visit required within 60 days of contract award.
Notice text
The U.S. Embassy located in Zagreb; Croatia requires Building Automation System (BAS) Preventive Maintenance (PM) services. The Contractor shall perform BAS PM Services as described in this Statement of Work. The Contractor shall also provide further evaluation of the overall functionality of the BAS based on concerns and input provided to the Contractor by the Facility Manager (FM) and Facility Maintenance Staff (FMS). These services shall result in all systems being serviced under this agreement being in good operational condition when the work is completed.
The Contractor shall provide personnel, supplies and equipment, as identified in this solicitation and Exhibit I, for all maintenance services at Zagreb as described in STATEMENT of WORK, of this contract attached here as separate document.
Files
| File | Type | Posted |
|---|---|---|
| Template - BAS PMSC Statement of Work Zagreb.docx | DOCX document | |
| SS-Maint_UCF_MT_FINAL.docx | DOCX document |
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Solicitation | |
| BAS Systems Preventive Maintenance Contract | Pre-Solicitation |
Similar open opportunities
| Opportunity | Agency | Set-aside | Responses due |
|---|---|---|---|
| FY 2026 Preventive Maintenance Services to the Building Automation System | US Embassy Libreville | No set-aside |
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