AV requirement

The Defense Information Systems Agency seeks to procure audiovisual equipment rental and operation services from Encore at the Gaylord National Harbor in Forest Heights, Maryland to support a customer symposium from March 4-5, 2024. Services required include projectors, cameras, speakers, microphones, equipment operators and setup to support exhibit and breakout spaces for 400 attendees. Proposals are due by January 29, 2024 to support the urgent need to communicate budget changes and impacts to stakeholders at the symposium. Inspection and acceptance of services will be conducted on site with final invoicing required within 90 days of contract expiration.

There is no set-aside designated for this sole source requirement, which will be issued to Encore, the only authorized provider for in-house audiovisual services at the Gaylord National Harbor venue. Services will be performed March 4-5, 2024 at this location to support 400 attendees over two days. The contracting office has approved the sole source justification due to the urgent requirements and Encore's exclusive rights at the venue.