832468779 JA REDACTED_Redacted.pdf

J9 HaC Customer Symposium

CUI

Page 1 of 3 Pages Controlled By: DISA Controlled By: PSD/PL8332 CUI Category: PROCURE Distribution/Dissemination Control: FEDCON POC: disa.scott.ditco.mbx.disa-facilities-pl8331@mail.mil

Limited Sources/Sole Source Rationale For all Requirements under SAT

Upon the basis of the following justification, I, as the Contracting Officer, hereby approve this sole source rationale for the proposed contract action pursuant to the authority cited above as the particular services are essential to the Government's requirements, and market research indicates other companies' services do not meet, or cannot be modified to meet, the agency's needs.

1. REQUIRING AGENCY AND CONTRACTING ACTIVITY:

Requiring Agency:

Defense Information Systems Agency (DISA) J9 Hosting and Compute (HaC) Center 1 Overcash Avenue Building 3 Chambersburg, PA 17201

Contracting Activity:

DISA/Defense Information Technology Contracting Organization/PL8332 2300 East Drive Building 3600 Scott AFB, IL 62225

2. Procurement Title: J9 HaC Customer Symposium AV Requirement

Funding Document Number: HC110424MPN0004 Tracking Number: 832468779 Estimated Value:

3. Regulatory Authority: Federal Acquisition Regulation (FAR) 13.106-1(b)(1). The order may be solicited from one source if the contracting officer determines that only one source is reasonably available (e.g., urgency, exclusive licensing agreements, brand-name).

4. Description of Action: The HaC Center is seeking AV support for its upcoming Customer Symposium. HaC already has the venue acquired through a separate procurement action. It will be on March 4-5, 2024 at the Gaylord Hotel located in National Harbor, Maryland. Encore is the only authorized vendor to provide these in-house services. The AV video and audio requirement will support an exhibit space, breakout rooms and a reception location that will support 400+ attendees, to include vendor exhibit spaces. Specific AV support includes Information Technology Equipment, the ability to stream sessions and WiFi capability. The deliverables include equipment rental of projector, camera, speakers, and microphones as well as charges for equipment operators and set up.

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5. Proposed Sole Source Contractor: Encore Gaylord National Harbor Oxon Hill, MD 20745

6. Market Research: Encore is the only authorized vendor to provide these in-house services. The AV video and audio requirement will support an exhibit space, breakout rooms and a reception location that will support 400+ attendees, so include vendor exhibit spaces. Specific AV support includes Information Technology Equipment, the ability to stream sessions and WiFi capability. The deliverables include equipment rental of projector, camera, speakers, and microphones as well as charges for equipment operators and set up:

As identified above, Encore is the only authorized vendor to provide these in-house services. The AV video and audio requirement will support an exhibit space, breakout rooms and a reception location that will support 400+ attendees, so include vendor exhibit spaces. Specific AV support includes Information Technology Equipment, the ability to stream sessions and WiFi capability. The deliverables include equipment rental of projector, camera, speakers, and microphones as well as charges for equipment operators and set up.

The HaC center budget has recently vastly changed in a very short timeframe. There is an urgent need to communicate these changes, how they will affect HaC requirements, and what HaC mission partners/contractors can expect for the HaC requirements they support. The longer it takes to communicate this information and get feedback from all the appropriate stakeholders, the likelihood drastically increases of negative impacts to the Government mission and the contractors that support it. It is critical that this symposium along with the av requirement is held as soon as possible in order to allow for the open dialog needed to successfully transition to a productive working environment under the new budgetary constraints.

Due to the urgent need for the symposium with the required AV equipment rental and the lack of sufficient time to complete additional market research, it has been determined that it is in the best interest of the Government to complete this requirement as a sole-source award. Based on the justification provided by the HaC center, a determination has been made to issue a sole source solicitation to Encore within the Gaylord National Harbor for the above-described requirement.

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REQUIREMENTS CERTIFICATION: I certify that the supporting data under my cognizance, which are included in the sole source rationale, are accurate and complete, to the best of my knowledge and belief.

Business Versatilist J9 HaC/HC3, jean.j.richards.civ@mail.mil, 223-220-4745

CONTRACTING OFFICER APPROVAL: I have reviewed this sole source rationale and find it to be accurate and complete, to the best of my knowledge and belief. This review serves as approval.

Contracting Officer DISA/DITCO/PL8332, ronald.e.witt4.civ@mail.mil, 618-418-6864